Embedded Files
Policy
All team travel arrangements are made in accordance with University, Division of Athletics, Ivy League, and NCAA guidelines. Standard athletic team travel is by chartered bus, van, and commercial airline. The mode of transportation used will be based upon safety, expense, availability, minimization of missed class, competition distance, and any unforeseen circumstances, such as weather.
All team travel arrangements are coordinated through the Athletics Travel Advisor. All team travel must fall within the guidelines of the Business Office and Compliance Office to account for all anticipated expenses related to away competition and to ensure compliance with NCAA rules and regulations.
Team Travel Requirements:
The Domestic Team Travel Policy should be used as a model for all international travel. In the event of renting a vehicle during international travel, supplemental liability and collision damage insurance must be purchased through the car rental agency, with no exceptions.
Inoculations, prescriptions, and medical tests, when permissible or required for international travel, are reimbursable expenses. Please see the Miscellaneous Expenses policy for a full list of expenses that are or are not reimbursable.
International Travel Insurance and Safety:
Trip insurance for medical evacuation/repatriation is provided by the University through International SOS and does not need to be purchased by the coach or staff member. For more information, please visit the International SOS website or download the International SOS Assistance App.
Teams should also register in the University Travel Safe Portal prior to departing on a Foreign Tour. For questions regarding TravelSafe, registering international travel, or general travel safety and security, please email TravelSafe@brown.edu.
RELATED INFORMATION & FORMS
Page updated
Report abuse