Per Diem

Policy

Coaches and staff may claim reimbursement at the per diem limit for that meal. Receipts are not required to be reimbursed. Instead, please complete the Business Travel Per Diem Tracking Sheet. Meals will only be reimbursed up to the daily rate which breaks down as follows:

·   Breakfast             $9 / person

·   Lunch                  $13 / person

·   Dinner                 $18 / person

The full daily per diem rate of $40 is applicable for a day of travel during which a coach or staff member is away before 7:00 A.M. and until after 7:00 P.M. In order to request per diem total travel time must exceed 12 hours. On the day of departure and day of return, coaches and staff must deduct the allowable per diem for meals before they leave and after they arrive, respectively, according to the departure time and arrival timetable below:

Meal                                   Day of Departure                 Day or Return

                                          (Departing Before)             (Arriving After)

Breakfast                          7:00 A.M.                             9:00 A.M.

Lunch                                 11:00 A.M.                       2:00 P.M.

Dinner                                 5:00 P.M.                            7:00 P.M.

Note: It is against University policy for an employee to solely pay for another individual’s travel expenses. If an employee is requesting reimbursement for expenses for anyone other than him/her self, the relationship and reason for the additional reimbursement must be clearly stated. Any exceptions must be granted by the Associate Director of Athletics for Business Operations prior to book travel. 

RELATED INFORMATION & FORMS

Business Travel Per Diem Tracking Sheet