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Overview
Overview
The Board is focused on the improvements our members have prioritized. We are tracking issues and responding with answers. When the issues are not resolved, we have prioritized them with initiatives.
Initiatives are approved by the BPOA Board providing insight to dedicated efforts by our volunteers which may or may not involve additional monetary investment by the HOA and are considered to the members of the organization.
Once an initiative is deemed complete or abandoned, the initiative information will be retained in the historical subsection of the initiatives section.
Current Initiatives
Current Initiatives
The US 17 Hampstead Bypass intersection with US 17 very near our entrance resulting in changes to our entrance signage (flagpole specifically) and magnolia trees (most have already been removed).
The entrance has an agreement to maintain the main entrance. Please contact the BPOA rather than changing or modifying the entrance timers, lights, flags or other changes. It is dangerous having persons not aware of the plans to ask vendors to make unauthorized changes such as electric.
The front entrance has multiple steps involved in the relocation of the flagpole and associated lighting. The flag pole will be removed, the NC DOT crew will do some adjustments, the flag pole will be reinstalled at its new location then the electric will be changed to light the flags at the new location. After these steps are completed, the team will place the flags on the flagpole.
Step 1. Flagpole removal - completed
Step 2. NC DOT approval of relocation - completed.
Step 3. Flagpole installed in new location - completed.
In addition to reinstallation, the vendor was asked to replace the hardware and ropes for the flags. This was completed as part of reinstallation.
Step 4. Electric will be moved to highlight the flags - pending.
Step 5. Flags will be raised. We are awaiting agreement from the electrical engineer vendor to complete the changes before raising the flags. We have new flags ready to display as soon as the electrical contractor confirms it is complete and safe for us to proceed.
With the Covid-19 emergency and turnover of Welcome Committee personnel, the Board recognizes the need to improve our interaction with the owners of the community. The Vice President along with the Welcome Committee Chair have agreed lead this effort.
We've heard from members desiring better enforcement of state, county, declaration of restrictions and bylaws governing our planned community. We intend to improve on communication and enforcement without losing site of our objectives of building a greater sense of community. We have started developing tools to help us to capture issues and concerns then turn them into action.
The internal audit requires a lot of time from the Treasurer. The purpose is to provide an audit of our very manual systems, automated the processes where possible and provide improved audit capabilities in the future.
We are trying to get everyone involved with the tools they are comfortable with. Facebook, Nextdoor and other social media are great for ideas. How about direct communications like Voting, Self Managed contact information, Proxy voting, etc. We're trying our best to help you be more involved while reducing the effort.
Interactive Forms solve some of these problems.
Past Initiatives
Past Initiatives
This was a priority since we had issues retaining important communications using the disjointed president__.bpoa@gmail.com. veep.bpoa@gmail.com, etc. Other issues such as limited storage space, collaboration limitations, and consolidation of our business tools resulted from the move.
The board was frustrated with the static nature of the existing belvederepropertyowners.com website. It required multiple participants to communicate and did not provide active involvement of members. With the success of the Facebook group, we elected to undertake improvements.
The board agrees that online payments should be added to our HOA Dues process. There are many things to consider is solving this issue. As we evaluate alternatives and existing HOA Management software framework, we will propose solution alternatives then test the solutions. The Treasurer has agreed to lead this initiative. The proposed timeframe is solution alternatives by the June board meeting, testing to be reported by the September board meeting with a selection of the solution which best fits the needs of the owners and administrative volunteers.
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