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Final Documents and information
Final Documents and information
We reached a quorum thanks to attendees and proxies. We want to the thank the members who attended, the members who completed and submitted proxies, and the volunteers who canvassed for proxies. We could not have done it without you.
We had 23 owners represented with 28 total attendees (signed in). We had 69 valid proxies remaining because attendance overrides a proxy and we had 79 total proxies registered.
Attendance on Nov 18th - The first column list each of the attendees. The second column relates the attendee to the ownership record. An ownership record can only relate to a single individual to ensure the number of votes are correct.
Meeting Minutes - When the draft minutes for the 2023 Fall Membership Meeting are completed they will be placed here.
Overview of continuation meeting Nov 18
Overview of continuation meeting Nov 18
This the continuation of the Fall 2023 meeting from October 7th which was adjourned due to the lack of a quorum. We could not vote on approval of 2023 Spring General Meeting minutes, the proposed 2024 Budget, and lines on secondary streets (already completed on Long Leaf).
The quorum requirements are now 25% of the members in good standing meaning we need 68 votes. Proxies are only valid for a specific General Meeting or Special Meeting and the adjournment meetings thereof.
If you haven't completed a proxy for the 2023 Fall General Meeting and there is even a remote possibility of missing the meeting, please complete a proxy so we have a quorum for the meeting
If you have already completed for the 2023 Fall General Meeting and wish to change your proxy, please complete a new one since your previous proxy will be overridden with the most recent dated proxy assignment.
If you attend and you have an existing proxy, your in-person vote supersedes the proxy.
November 18th Meeting
November 18th Meeting
This is a continuation of 2023 Fall General Membership Meeting held on October 7th. A quorum was not achieved so all voting was moved to this meeting time.
This section contains new documents for the adjourned meeting.
Some old business notes will be discussed again do to changes.
The line painting on Long Leaf was completed already
Discussion of the front entrance status and next steps
When the draft minutes for the November 18th meeting are ready, they will be in the 2024 Spring General Meeting section for approval at that meeting.
Amended Agenda
Amended Agenda
2023 Fall General Membership Meeting - 11_18 Agenda.pdfThis includes updates to previously presented items, additional details for the upcoming voting items and new business.
Minutes of Oct 7th
Minutes of Oct 7th
20231007 BPOA General Meeting Minutes - Draft.pdfThis is the draft minutes of the October 7th adjourned meeting. If you have any questions or suggested changes, please contact Secretary@BPOA-Hampstead.org
Budget Analysis
Budget Analysis
2024 Budget -Proposed.pdfThis includes line item questions during the discussion of the 2024 Budget. If you have any questions or suggestions, please contact Treasurer@BPOA-Hampstead.org
We will discuss the items on the budget and vote by category. If a category does not pass, it will revert to previous budget levels.
2023 Spring General Meeting Minutes
2023 Spring General Meeting Minutes
20230406 BPOA General Meeting.pdfThis is the draft minutes of the 2023 Spring General Meeting minutes. If you have any questions or suggested changes, please contact Secretary@BPOA-Hampstead.org
We will have a vote to accept during the meeting if we have a quorum.
New Owners - This has a correction and two new neighbors listed. Please welcome the Wilcox & Janouris households when you see them. Apologies to the Lebo household for the confusion - your information should be correct now.
There will be a discussion of the covenants legal expense associated with the 2024 Budget. If you have any questions or suggestions, please contact VP@BPOA-Hampstead.org
October 7th Meeting
October 7th Meeting
Adjourned until November 18th due to the lack of a quorum.
General Information
General Information
Treasurer Report
Treasurer Report
Committee Reports
Committee Reports
The committees did not submit documents prior to the meeting, so the placeholders were removed.
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