The Bedford School Board allows the use of school facilities by the community for educational, recreational, civic and cultural activities. When space is available, at times that do not interfere with District instructional programs, student activities and school related groups, community members may apply to reserve school facilities on a scheduled basis. A brief description of the application process has been provided below.
To reserve a school facility, a Request for Facility Use online application must be completed. Applications are only accepted for events occurring within the current school year beginning 7/1 through 6/30. Any applications submitted outside the current school year will be denied. Applications for dates in the next school year must be submitted after July 1st of that school year. Please review the school facility calendars below for availability before submitting a request for use.
A listing of facilities available for use can be viewed here. Depending on the type event you wish to hold, the application process may require review and approval of the Bedford School Board and/or the Bedford Police and Fire Departments. For more information on when these approvals are required, please refer to the Health & Safety section below. A certificate of insurance must be on file at the SAU Office prior to any facility use request.
Requests for the use of school athletic fields must be made through the Athletic Director at 603-310-9010.
Requests for town athletic fields must be made through the Recreation Department at 603-472-5242 or email@example.com
Applications for school facilities (theater, gyms, multi-purpose rooms, classrooms, parking lots, etc.) will be accepted beginning July 1st of each school year. Please understand that the approval process requires multiple approvals by district staff and will take a minimum of 14 business days. Requests for the BHS Theater and Parking Lots could take significantly longer due to internal scheduling.
Fees will be charged for the use of facilities based upon the approved facility fee schedule (bottom of School Board Procedure KF-R).
Please note: An organization that qualifies for non-profit status may have the facility fee waived, however, the organization will still be required to pay the applicable support service fees. Click the "Facility Fee Schedule" link above for qualification requirements and fee details.
General Liability Insurance:
Applicants must obtain general liability insurance, with a liability limit of $1,000,000, for their event/function. All applicants must submit proof of insurance with their completed application form. The Bedford School District must be listed as an "Additional Insured" on the certificate of insurance.
You may purchase insurance from local insurance brokers or obtain insurance through the TULIP program (Tenant User Liability Insurance Program). Please review the documents listed below for the TULIP application.
Health & Safety:
If your event involves any of the following four items, in addition to District approval, your event may require approval from the Bedford School Board and/or the Bedford Police and Fire Departments.
1. Food will be served at the event
2. Liquor will be served at the event
3. The activity will have more than 50 attendees and participants
4. The activity will involve pyrotechnics, diminished lighting, theatrical fog/light show or changing the path of egress from a room or blocking an exit in the room.
5. The District does not allow any open flames on school district property.