Facilities FAQ

We have provided these FAQ to help organizations better understand the Facility Rental process.

Who can rent school facilities?

Facility rental is open to all organizations.

What facilities/locations are available rent and what are their seating capacities?

Click here for a complete listing of locations and their seating capacity.

How much will my organization be charged for use of the facility?

The facility use fee schedule can be viewed here (bottom of School Board Procedure KF-R)

Where do I submit my Request for Facility Use application?

To reserve a school facility, a Request for Facility Use online application must be completed.

What personnel are required to be on duty for my event/function?

Staffing levels for maintenance, food service, police and fire department personnel are determined after a full review of the application. The staffing level needed varies depending on the type of function, location, estimated participation level, etc.

What hours are the facilities available?

School facilities can be reserved Monday - Friday from 6pm - 9:30pm and weekends from 7am - 10pm. These times are based on availability and excludes observed District holidays.

What is included with the facility rental?

The facility rental includes use of room and available tables and chairs (set up by school staff according to the needs of the renter). The renter must provide for their additional equipment needs including tables and chairs beyond the number available, AV equipment, sound systems, etc.

How do I arrange a site visit/tour of the facilities?

Please contact the school office of the facility.

When can I arrive at the facility for event set-up?

Set-up time and event details must be indicated on the facility use application. The facilities will be reserved and staffed based on the set-up time required for your event.

Is additional electrical service available to power equipment for my function?

Additional electrical service is available in the Bedford High School theater and gymnasium. Temporary electrical equipment, connections, wiring, labor needed to set-up and/or install these items and the required electrical inspection are the responsibility of the renter. Electrical work must be completed by a licensed electrician. The electrician must provide the District with a certificate of insurance and a valid State of NH license prior to beginning any work. Please contact the Maintenance Department (669-0880) to review further details.

Is there a rental insurance requirement?

Yes. Contact your insurance agent with the insurance requirements noted on the Facility Use Application. The liability limit is $1,000,000. All organizations must submit proof of insurance with the completed application form. The Bedford School District must be listed as an "Additional Insured" on the certificate of insurance.

Where can I obtain general liability insurance for my event/function?

You can contact local insurance brokers or click here to learn more about the Tenant User Liability Insurance Program (TULIP). The TULIP program is offered by our property-liability carrier, the New Hampshire Local Government Center Property-Liability Trust.

Can my organization rent school fields and outdoor courts?

Yes. Requests for use of all school and town athletic fields and courts are made through the town's Parks & Recreation Director at 472-5242.

Can I serve alcohol at my function?

Yes. Please refer to Policy KF-R, Section L for more details.