Storing Grades

Powerschool: Dean of Stud...unctions - Storing Grades

Final Grade Term/Historical Store Code Chart

Classes by Term Length/Percent of Course Credit Chart

Storing Grades for a Specific Section

In order to store grades for a single specific section, follow the instructions as in the slideshow. However, in the "Additional Filter Options" section for the line labeled "Request that grades be stored only for a specific section,", fill in the course number and section number in the format "course number dot section number" (for example, LS1000.Na1). Please see the screenshot for the specific location to enter the information.

Storing Grades for Single Students

In order to store grades for a single student (including students who have been expelled), you'll want to follow these instructions:

1. Search for the student using student number. Remember to put in the / before student_number= when searching if the student has already been transferred out.
2. Navigate to the Permanently Store Grades page. Follow the instructions for whatever quarter/semester you are storing grades for, with two crucial differences:
  1. For the option "Exclude enrollment records where the student dropped the class before this date:" make sure you fill in the day before the student was dropped from classes, not the last date of the quarter/semester.
  2. In the "Additional Filter Options" section, check the box for " Store grades for currently selected (1) students only" (it should say 1 if you searched correctly for your student).
3. Follow the rest of the instructions as normal.

- 1. You may have to click the bubble for yes next to "Show all terms" in the Classes By Term Length section, if the term has already ended.

Storing Grades for Quarter Enrichment Classes

If your campus uses quarters (or trimesters, or other terms) for Enrichment classes, you will need to store grades differently. You will follow the process for each semester, and then you will have to store grades a second and possibly a third time to store your Enrichment grades.

The steps are the same, except for the Final Grade Term/Historical Store Code and the Classes by Term Length/Percent of Course Credit. You still use the option for "Exclude grades where a student dropped the class before ____."

The reason the Final Grade Term/Historical Store Code is as below is to ensure the grades show up on transcripts. This also means (for example) that your Q1 Enrichment classes will show up on S1 report cards and Q3 Enrichments will appear on S2 report cards. If you want them to show up on Q1 and Q3 report cards, you will need to store the grades again, using the historical store code of the quarter (Q1 or Q3) and Store with no credit/0% course credit. This means the grade will appear in the historical grades twice, once under the quarter term, and once under the semester term, but this is the only way to ensure it appears correctly on transcripts.

So, if you use quarter terms, it is possible you may store grades three times during Quarter 1 and Quarter 3, however, at Semester 1 and Semester 2, you will only have to store them twice. If you do not use quarter terms, please get in touch with PS Assist prior to grade storing.

Final Grade Term/Historical Store Code Chart for Enrichment

Classes by Term Length/Percent of Course Credit Chart for Enrichment

Changing a Grade After Grades are Stored

Changing a Grade After Grades are Stored.mov

How Historical Grades Affect GPAs

How Historical Grades Affect GPAs.mov

Reports After Storing Grades

- F List From Stored Grade: Located on the "School Level Reports" tab under the "Classes & Grading" header, this report will tell you which students received Fs, how many Fs they received, and in which classes. In order to run this report, you must be in the correct term (in the upper right corner of PowerSchool) and select the drop-down option for whichever quarter or semester you are looking for the F List for.
- Honor Roll: After clicking "Reports" from the home page, on the "System" reports tab under the "Grades and Gradebook" header, the Honor Roll report will tell you which of your students received honor roll. This must be run after you calculate honor roll. To run this report, you select the bubble for "All Enrolled Students," select your honor roll method in the drop-down box, and put the store code in the "Store Code" box. The store code is whatever you used when storing the honor roll/storing grades.
  - Depending on how your honor roll is set up, it will only work for S1 and S2. Usually there is an issue for Q1 and Q3 if your honor roll excludes students who have earned grades lower than a certain grade. Please reach out if you have any concerns.
  - Once you calculate Honor Roll for a term once, you cannot recalculate it again until the initial calculation is removed in order for calculations to be correct. Removing the initial Honor Roll calculation has to be done by the District. If you need to recalculate Honor Roll after it has already been calculated, please submit a PS ticket.

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