PowerScheduler

Preparing for the PowerScheduler Load Process

First Steps

• • Clean out course catalog of courses you will not be using.

  • Determine which group of students you would like to schedule, if not all of them.

    • If you are only not using the scheduler for a small, undefined (ie, not a grade level) group, send in a list to PS Assist with the students to exclude from the scheduling process.

  • Create your master schedule (template at the bottom of the page)

  • Create your student requests (template at the bottom of the page)

The Master Schedule Template

• • Work with Kate to determine how many periods you have – you will only have one period for each numerical period, even if your students have that period at different times.

  • When filling in the section number column, only use numbers, no letters!

  • Make sure to fill in the grade level column as that will help Kate determine what period the class takes place in when she is changing it for your normal bell schedule.

  • Make sure to fill in the max enrollment number for the class!

Options for Co-Taught Classes

• • Option 1:

    • Manually schedule co-taught students, making sure the max number for the co-taught sections is lower to leave space for the co-taught students

  • Option 2:

    • For each co-taught class, list the class twice on your master schedule.

    • For the second section, use the co-teacher as the teacher, and use section type to distinguish it for students requesting co-taught classes. Use some sort of numbering system for these classes to clearly associate them with their “partner” class. (Ex: Main class section number is 2, co-taught secondary section is 9992, or main class section number is 28, co-taught secondary section is 99928, or something similar, just tell Kate what you decide to do).

    • Afterward, Kate will merge the two sections into one before putting the information into “live” PowerSchool.

Creating Student Request Screens

Running the PowerScheduler Load

• 1. Log into PowerSchool, go to PowerScheduler link under “Applications” heading on home page.

  2. Click on the “Load” link.

  3. On the Load page, select the “Load all students” bubble and check the box for “Close sections at maximum.”

  4. Click Execute.

  5. A page will come up with the results of the load. It will show data errors and warnings. Errors are things you need to deal with before moving forward.

     1. Common errors include:

        1. Multiple course requests of the same course for one student

        2. Two sections with the same section number

        3. Course not selected in the course catalog

  6. After errors have been resolved, run the load again (step 3).

• • 1. On the results page, click “Import” at the bottom or

    2. Click on the “Q” link, and click on the “Import” link next to the load you’d like to import.

       1. On the “Q” page you can also delete past loads or make comments next to each load in case you want to refer back to a previous load. Make sure to click submit after entering comments!

Post-Load Reports

• 1. Schedule Course Enrollment

     1. Good way to check overall if your course requests are being filled, or if you need to expand maximum class counts

  2. Master Schedule List

• • 1. A simple list of all sections, with their max numbers and the number of students scheduled into that section

• 3. Non-Scheduled Student Requests

• • 1. A way to dig down and look closer at each student to see which requests they are not getting

Templates/Documents