PB Duties: Unofficial

Policy Board Duties: Officers and Representatives: Official

This details the official duties set out by the Constitution and ByLaws

Policy Board Officers: Responsibilities and Time: Unofficial

Information from Officers (spring 2020) about the "real" responsibilities and time involved in the positions.

• President

  • "Real" responsibilities:

    • xx

    • xx

    • xx

  • Actual time involved:

    • xx

    • xx

    • xx

• Vice President (this job is equivalent in time and effort to a 4 unit course)

  • • Executive Committee responsibilities

      • · prepare for and attend weekly Executive Committee meetings

      • · prepare for and attend monthly Policy Board meetings

      • · prepare for and attend Membership meetings 3 times per semester

      • · responsible for Zoom participation by all members

      • · regular communications and meetings with University administrators (including president, provost, deans, VP of labor relations) regarding issues relevant to adjuncts

      • Outreach

      • · responsible for Outreach initiatives

      • · communications with CFT representatives and organizers

      • · plan/direct various Outreach actions on campus

      • · hold regular meetings with Outreach committee members

      • Grievance:

      • · member of grievance committee

      • · attend all grievance meetings and/or disciplinary meetings

      • · guide members through meetings with deans/chairs

      • Contract

      • · participate in discussions related to Contract articles and current issues that require attention

      • · research CBAs of other institutions

      • · research CBAs of other unions

      • · one of the leaders of Contract Action Team (a preparatory group working prior to and during contract negotiations)

      • · member of contract negotiations team (bargaining team)

      • · attend all negotiations meetings and archive documents during negotiations period

      • Committees

      • · Outreach (see above)

      • · Finance

      • o discuss budgetary issues

      • o vote on budgetary matters with the committee

      • · Assessment

      • o research assessment methods and best practices

      • · Contract (see above)

      • · Awards

      • o assist committee chair review and manage nominees/applicants

• Secretary

• taking minutes at all meetings (membership, policy board, Executive Committee, etc), keeping minutes up to date and posted on various platforms (Canvas, Google docs, etc)

• booking all meeting spaces, catering, etc; working with Events Management

• communicating with members who have questions re benefits, PHP, etc; reporting health care requests etc to HR

• communicating with administration about various issues

• communicating with committee members about various issues

• keeping lists of adjuncts for various benefits, ie health care, maintaining union status while not teaching, etc

• maintaining website

• Chair of Awards committee - communication about awards to adjuncts and university, recruiting review committee members, reviewing and managing nominees/applicants, etc; arranging of dinner - setting up payment site, announcements/invitations to adjuncts and admin, preparing printed awards, writing statements for awardees, etc.

• Negotiation committee member

• Grievance committee member

• Other committees: re PHP peer review committee (APRAC), etc.

• Treasurer

  • • Dues

      • • • Manage incoming payroll reports from USF - these denote the amount of dues taken from adjunct’s paychecks.

          • Calculate dues paid out to our parent unions: CFT and AFT.

          • Send payroll reports to AFT to be uploaded onto their Connect website. This is an attempt to have all of our member data available to us in one place.

• • • • • Taxes:

        • We are now doing all of our own taxes. We are considered a non-profit, so we don’t pay anything, but we have to fill out

        • the forms:

          • • 1099 - Due Jan. 31st of every year. Based on calendar year, not fiscal year

            • IRS 990 - Due Nov. 15th, every year.

            • CA FTB 199 (State version of IRS 990) - Due Nov. 15th, every year.

            • DOL LM 2/3/4 Due Sep. 30th, every year.

        • Meeting Prep:

          • • Before Policy Board and Membership Meetings, complete a Treasurer’s Report to share with the community.

• • • • • • Meetings:

            • • Executive Committee Meetings: 1.5 hours per week

              • Policy Board Meetings: 1.5 hours per month

              • Membership Meetings: 1.5 hours per month

• • • • • Committees:

          • • Finance

            • Audit

• • • • Budgeting/Keeping Track of Income and Expenses

        • • Balance checking account

          • Pay invoices

          • Keep track of expenditures as compared to what is budgeted

      • In the end, this job is roughly equivalent to a 4 unit class.

Policy Board Duties: Officers and Representatives: Official