A.4
Outline and Processes for the Implementation of Different Programs

PROCESSING OF REQUESTS FOR SPECIAL ORDER AND TRAVEL AUTHORITY

In order to effect the timely release of the requested Special Order (SO) for attendance on official time in an activity (e.g. meeting, seminar, workshop, conference, training, and other similar activities) and Travel Authority (TA) for official and personal foreign travels, all concerned officials, faculty members and administrative staff, Memorandum Order No. 02, Series of 2017 dated January 6, 2017, set forth the following requirements:

1. Those who are requesting for SO and/or TA, with request for financial assistance from the University, must submit the request letter with complete supporting documents at least two (2) months prior to the schedule of the activity or the day of departure;

2. Those who are requesting for SO and/or TA, with no request for financial assistance from the University, must submit the corresponding request letter with complete supporting documents at least three (3) weeks prior to the schedule of the said activity or the day of departure.

PROCESSING OF REQUESTS FOR TRAVEL AUTHORITY

Memorandum Order No. 002, Series of 2018, January 18, 2018

Officials, faculty members and administrative staff who wish to be issued Travel Authority must:

1. Submit a request letter addressed to the University President through the Chief of the University Legal Counsel Office. The correspondence must contain an assurance that the government official’s/personnel’s absence will not hamper the operational efficiency of the office. The letter-request, along with the properly filled-out Foreign Travel Monitoring Form (Form 1 for official trips; Form 2 for Personal Trips), must be noted/endorsed by the immediate supervisor with concerned Vice President’s recommending approval.

2. The reviewed request with the recommending approval from the concerned Vice President will be forwarded to the Office of the Legal Counsel for appropriate action. Requests for SO and/or TA (with requested financial assistance from the University) should obtain a recommendation from the Office of the Vice President for Finance.

3. Once approved, the Human Resource Management Department shall prepare the Travel Authority.

CASCADING OF PUP 2020-2024 INSTITUTIONAL DEVELOPMENT PLAN

The Institutional Development Plan for 2020-2024 is cascaded to the PUP Community through the issuance of Executive Order No. 20, Series of 2020 dated November 9, 2020 enjoining all members of the PUP community to adopt and disseminate the new PUP Institutional Development Plan (IDP) 2020-2024 and undertake efforts leading to its full implementation. The goals identified within the IDP reflect the University’s plans and projects and will direct everyone in the University in our operations and collaborative efforts towards ensuring inclusive and equitable quality education and promoting lifelong learning opportunities through a re- engineered polytechnic university.

FACULTY FELLOWSHIP

In order to ensure academic excellence, the University issued Memorandum Order No. 06, Series of 2019 dated February 14, 2019 setting forth the Guidelines to enable faculty members to avail of local faculty fellowship and enroll in the University for advanced degree course. In cases where the chosen course is not offered in the PUP Graduate School, faculty members may seek admission to other recognized universities and colleges in the country that offer the needed expertise.

Every start of the fiscal year, the University Scholarship Committee shall announce the availability of local faculty fellowships. The Committee shall screen the applications according to a set of criteria.

The criteria for selection are the following:

1. Need of the college/unit for faculty members with advanced degree as indicated by its faculty development plan;

2. Field of study of the applicant that should fall within the priority areas approved by the Scholarship Committee of the University;

3. Type of study program-master’s/doctoral;

4. Amount of financial assistance the applicant has received in the past.

The fellowship shall take effect, initially, for one year, subject to renewal for another year for a Master’s degree, and three to five years for a Doctoral degree. Faculty Fellowship may either be internally/PUP-funded or externally funded. It may also be full or partial depending on the grantor. If the fellow is enrolled in HEI’s in the Philippines, the fellowship is categorized as local fellowship, otherwise it is foreign. A faculty member who has been granted a fellowship to finish a Master’s degree may still be eligible for a fellowship to finish a Doctorate degree after the completion of his return of service to the University for the previous grant. Meanwhile, a Faculty member who was previously granted fellowship but was not able to complete his degree is disqualified.