Parameter F
EFFECTIVE MONITORING OF PERFORMANCE
SYSTEM – INPUTS AND PROCESSES
S.1 There is a scheme of periodic monitoring of fund utilization with planned activities.
A. Scheme of Periodic Monitoring of Fund Utilization with Planned Activities
B. Action Planning to Actual Accomplishment Process with Proof of Financial Requirements (Example: Training and Seminars for Employees)
B.1 Planning of Activities
B.2 Actual Accomplishments
IPO Office Performance Commitment Review (Good Governance Condition)
IPO Summary Matrix on the Attended Training, Seminar, and GAD-related Activities
Sample Quarterly Accomplishment Report - Institutional Planning Office
IPO Training Request - AIEPRO: Communication Excellence in Workplace
Special Order for IPO's Training Request (AIEPRO Training: Communication Excellence in Workplace)
C. Monitoring of Performance
IMPLEMENTATION
I.1 The schedule of Implementation of projects are duly followed together with the corresponding financial timelines.
A. Budget and GAA Performance Targets for 2022
B. BOR-approval of Big Ticket Projects with Budget Allocation
C. Notice of Award
D. Purchase Orders
E. Project Implementation
F. Project Proposals with Budgetary Requirements
G. Monitoring Summary and Status Report
OUTCOME/S
O.1. There is a culture of quality manifested by the regular monitoring of the performance of the HEI against planned strategies and operational targets.
A. Office Performance Commitment Review
Summary List of Office Ratings 2019 (Office Performance Commitment Review)
Summary List of Office Ratings 2018 (Office Performance Commitment Review)
B. University Quality Assurance
C. Actual Accomplishment Indicators
D. Quarterly Physical Reports of Operations
2022: Second Quarter, First Quarter
2021: Fourth Quarter, Third Quarter, Second Quarter, First Quarter
2020: Fourth Quarter, Third Quarter, Second Quarter, First Quarter
2019: Fourth Quarter, Third Quarter, Second Quarter, First Quarter
2018: Fourth Quarter, Third Quarter, Second Quarter, First Quarter
2017: Fourth Quarter, Third Quarter, Second Quarter, First Quarter
E. Annual Performance Review
O.2. Programs are kept current and relevant because the governing body is involved in their approval, performance, and monitoring.
A. Board Approved Policies, Programs, and Projects
B. Status of Implementation Report
C.Photos during EXECOM Meeting
O.3. Institutional sustainability is promoted through:
O.3.1. The strategic management of the institution’s land, buildings, facilities, and other resources;
A. Land Use Development and Infrastructure Plan
B. Three-year Rolling Investment Plan
BOR-Approved Updated Three-year Rolling Investment Plan (December 10, 2022)
Three-year Rolling Investment Plan 2018-2020
C. Preventive Maintenance Plan
O.3.2. The institution’s employment policies;
The Employment Policies of the PUP are anchored on the prescribed guidelines of the Civil Service Commission.
O.3.3. Arrangements for consideration of student grievances, and student discipline; and
The PUP has established Student Discipline Board that monitor the grievances, and student discipline
O.3.4. Procedures to safeguard the health and safety of employees, students, and other individuals while they are in the institution’s premises, or in other places where they may be affected by its operations.
BEST PRACTICES
1. The university has established a cross-sectoral validation mechanism in order to efficiently and properly evaluate the OPCRs of each of the delivery units. The OPCR validating team serves as check-and-balance mechanism of evaluation of the performance of each delivery units since accomplishment of sector are validated by the team coming from other sector.
Sample Cross-Sectoral Validation Result - Institutional Planning Office
Sample Cross-Sectoral Validation Result - Research Institute for Science and Technology
Sample Communication: Result of OPCR Cross-Sectoral Validation
Civil Service Commission MC No. 6 s. 2012: Guidelines in the Establishment and Implementation of Agency SPMS
2. The University has transformed its feedback mechanism regarding service delivery in administrative function and teaching and instruction services from traditional pen and paper to an online assessment platform. The University has the following online mode of evaluation of services rendered by individuals and offices in the University: (1) ITEES, which serves as online faculty evaluation; (2) OSAC – Student Action Center which caters the queries, comments, suggestions, and complaint by the various stakeholders; (3) Online Client Satisfaction Survey