Parameter F
EFFECTIVE MONITORING OF PERFORMANCE

SYSTEM – INPUTS AND PROCESSES

S.1 There is a scheme of periodic monitoring of fund utilization with planned activities.

A. Scheme of Periodic Monitoring of Fund Utilization with Planned Activities

B. Action Planning to Actual Accomplishment Process with Proof of Financial Requirements (Example: Training and Seminars for Employees)

B.1 Planning of Activities

B.2 Actual Accomplishments

C. Monitoring of Performance

The PUP System of Ranking of Delivery Units for PBB 2021 (Submission of OPCRs as part of Good Governance Conditions)

IMPLEMENTATION

I.1 The schedule of Implementation of projects are duly followed together with the corresponding financial timelines.

A. Budget and GAA Performance Targets for 2022

B. BOR-approval of Big Ticket Projects with Budget Allocation

C. Notice of Award

D. Purchase Orders

Sample Purchase Orders

E. Project Implementation

F. Project Proposals with Budgetary Requirements

Research Management Office's 2021 Action Plan with Budgetary Requirements

G. Monitoring Summary and Status Report

Certificate of Completion and Status Report

OUTCOME/S

O.1. There is a culture of quality manifested by the regular monitoring of the performance of the HEI against planned strategies and operational targets.

A. Office Performance Commitment Review

B. University Quality Assurance

Quality Assurance Mechanism

C. Actual Accomplishment Indicators

D. Quarterly Physical Reports of Operations

E. Annual Performance Review

Midyear 2022, Annex A, Annex B

O.2. Programs are kept current and relevant because the governing body is involved in their approval, performance, and monitoring.

A. Board Approved Policies, Programs, and Projects

BOR Certifications and Approval

B. Status of Implementation Report

Certificate of Completion and Status Report

C.Photos during EXECOM Meeting

EXECOM Meeting

O.3. Institutional sustainability is promoted through:

O.3.1. The strategic management of the institution’s land, buildings, facilities, and other resources;

A. Land Use Development and Infrastructure Plan

B. Three-year Rolling Investment Plan

C. Preventive Maintenance Plan

Preventive Maintenance Plan

O.3.2. The institution’s employment policies;

The Employment Policies of the PUP are anchored on the prescribed guidelines of the Civil Service Commission.

O.3.3. Arrangements for consideration of student grievances, and student discipline; and

The PUP has established Student Discipline Board that monitor the grievances, and student discipline

PUP Student Disciplinary Board

O.3.4. Procedures to safeguard the health and safety of employees, students, and other individuals while they are in the institution’s premises, or in other places where they may be affected by its operations.

BEST PRACTICES

1. The university has established a cross-sectoral validation mechanism in order to efficiently and properly evaluate the OPCRs of each of the delivery units. The OPCR validating team serves as check-and-balance mechanism of evaluation of the performance of each delivery units since accomplishment of sector are validated by the team coming from other sector.

2. The University has transformed its feedback mechanism regarding service delivery in administrative function and teaching and instruction services from traditional pen and paper to an online assessment platform. The University has the following online mode of evaluation of services rendered by individuals and offices in the University: (1) ITEES, which serves as online faculty evaluation; (2) OSAC – Student Action Center which caters the queries, comments, suggestions, and complaint by the various stakeholders; (3) Online Client Satisfaction Survey

Parameter FEFFECTIVE MONITORING OF PERFORMANCE

Parameter F
EFFECTIVE MONITORING OF PERFORMANCE