Step 1: Open the Workspace

1. Launch Lynx PMIS.

2. Log in using your registered account.

3. From the main navigation menu, select Workspace.

4. The Workspace page will be displayed.

Step 2: Locate the Discussion Section

On the Workspace page, locate the Discussion section.

This section provides the area where project team members can create and participate in project discussions.

Step 3: Create a New Discussion

To start a new discussion:

1. Click New Discussion, Create Discussion, or the relevant discussion button.

2. A discussion form will appear.

3. Enter a suitable discussion title or subject.

4. Enter the details of the discussion in the message/content area.

Example

Title:

Delay in Material Delivery

Discussion:

The delivery of structural steel has been delayed by three days. Please provide an updated delivery date and advise whether this will affect the current project schedule.

Step 4: Select the Relevant Project

If the discussion form provides a project selection option:

1. Select the relevant project.

2. Make sure the discussion is associated with the correct project.

3. Verify the project information before posting.

Associating the discussion with the correct project helps the team understand the context of the discussion.

Step 5: Post the Discussion

After entering the discussion information:

1. Review the title and message.

2. Check that the correct project has been selected.

3. Click Post, Submit, or the relevant confirmation button.

The discussion will now appear in the Workspace Discussion section.

Step 6: Read an Existing Discussion

To view an existing discussion:

1. Browse the discussions displayed in the Workspace.

2. Select the discussion you want to read.

3. Review the original message and any responses.

This allows team members to follow project-related conversations and understand the latest information.

Step 7: Reply to a Discussion

To contribute to an existing discussion:

1. Open the relevant discussion.

2. Locate the Reply or response area.

3. Enter your response.

4. Review your message.

5. Click Reply, Post, or the relevant button.

Example

Original discussion:

"The supplier has informed us that the materials will arrive on Friday."

Team member response:

"Thank you. Please confirm the delivery time so that the site team can arrange the unloading area."

Step 8: Follow Up on the Discussion

Use the discussion thread to continue communication about the issue or topic.

Team members can use the discussion to:

• Provide updates

• Ask questions

• Share information

• Clarify issues

• Provide recommendations

• Confirm decisions

• Follow up on outstanding matters

Keeping related responses within the same discussion makes it easier for the team to follow the conversation.

Step 9: Review Discussions Regularly

Project managers and team members should check the Workspace Discussion section regularly.

Pay particular attention to discussions concerning:

• Project delays

• Task issues

• Resource requirements

• Site problems

• Schedule changes

• Important decisions

• Project risks

• Team coordination

Prompt responses can help prevent small issues from becoming larger project problems.

Best Practices for Workspace Discussions

1. Use a Clear Discussion Title

Make the title specific and easy to understand.

Good:

Concrete Work – Block A Delay

Less effective:

Important Issue

2. Provide Enough Information

Clearly explain the issue, question, or update so that other team members understand what action is required.

3. Keep Discussions Project-Focused

Use Workspace Discussion for matters that are relevant to project management and team coordination.

4. Reply to the Correct Discussion

Before posting a response, make sure you are replying to the appropriate discussion thread.

5. Provide Updates

When an issue has been resolved, provide a follow-up message so that the project team knows the current status.

Example:

"Update: The material was delivered this morning. The installation activity can proceed as planned."

6. Keep Communication Professional

Use clear, respectful, and professional language when communicating with other project team members.

Chat vs. Workspace Discussion

Lynx PMIS provides different communication methods for different purposes.

Feature

Purpose

Sidebar Chat

Quick, direct communication

Workspace Discussion

Structured project-related discussions

Project/Task Information

Detailed project and task management

A useful rule is:

Quick conversation → Chat

Project topic, issue, update or decision → Workspace Discussion

Formal project information → Project / Task records

Quick Reference

Login → Workspace → Discussion → Create Discussion → Enter Topic & Details → Select Project → Post → Team Members Reply → Follow Up

The Workspace Discussion feature helps keep important project conversations organised, visible, and connected to the project, making it easier for project teams to communicate and coordinate their work.