Microsoft Teams
Microsoft Teams
Replaces all Slack communications on December 17, 2024.
Please contact a member of Customer Service or the management team if you have any additional questions.
Embedded Files
Lee Design Center Teams
Lee Design Center Teams
The Lee Design Center and Lee Newsrooms will be moving to Microsoft teams as our main communication system starting on December 17th, 2024.
Teams functions very similarly to Slack. Our main Team (workspace) will be Lee Design Center. The Team will include several public and private channels that you can join. All employees will be added to the Public Channels. Private channels will show up under this Team if you have been invited to them. If you need to be added to a private channel, please contact a Senior Manager for help.
Below is a list of channels and a brief description:
Public Channels
Public Channels
General - LDC: Senior Managers announcements
Customer Service - LDC: All requests (PPT, QC, etc.)
Design Teams - LDC: EE budgets, Segmentation checks, news, announcements, alerts for designers
Alerts - LDC: Any page revisions, Posts from CS on server, or IT alerts
Shared Content, Tickets and Graphics - LDC: All shared content, special presentation tickets, PSJ shared packages
The Fun Channel - LDC: Critters, Kudos, Got Art, Water Cooler, etc.
Finishing Desk - LDC: Finishing Desk Design and communication
Buffalo Production - LDC: Everything Buffalo - CS, design, layout, obits, class, replates, page rejections, etc.
Private Channels
Private Channels
Senior Management - LDC: Senior Management
Design Leads - LDC: Senior Management, Team Leaders, and Senior Designers
Design Callouts: Automated channel for Callouts
Team Leads - LDC: TLs, Laura, Ed, Matt, and Amy
CS Private - LDC: CS Team internal communications
National Newsroom: For communication with Mary, Teryl and Randy R.’s teams
Production Planning Team: Overall communication channel for all PPT Team members - Announcements
QC Team - LDC: Quality Control Team communication channel
QC Team Unfinished: Quality Control Team communication channel
Quality Control - LDC: Posts from CS and Managers for QC items to be addressed
Production Leads - LDC: Jason's Production Leads discussions
Production Support - LDC: Cross communication with IT for support
Phoenix and Ad Point Planning Team - LDC: Communication for Phoenix and AdPoint staff
Ad Base Planning Team - LDC: Communication for Ad Base Staff
Layout-approved - LDC: Automated workflow channel
Production Planning - LDC: Posts from CS and Managers for PPT items to be addressed
Lifestyles - LDC: Laura and Ben's team
Commercial Design - LDC: Rome team
Custom Content - LDC: Laura and James' team
News Team - LDC: Claire, Jamie, Kat, Katie, Shirley, and Matt's teams
Sports Team - LDC: Harrison, Dominic, and Amy's teams
Training Team - LDC: Ed, Kasey and their team
Basic information for Teams:
Basic information for Teams:
Public channels will still be used for certain topics and can be joined or hidden as wanted.
Users will need to be invited to private channels by the Team owners.
Small Design teams Slack channels will be converted to Group chats. These groups can name the chat as needed and add or remove users as needed.
General – LDC: Posts from Senior Managers to the entire Design Center.
Posting will only be enabled for owners of the Teams environment.
Customer Service – LDC: All questions or help requests.
Includes replates, page rejections, missing page builds, missing partials, late ads, IT issues, general questions, etc.
Design Teams – LDC: For all design Teams, including News, Sports, Lifestyles and Custom Content
Collaboration on daily projects such as e-edition budgets, segmentation checks and announcements.
Separate private channels for News, Sports, Lifestyles and Custom Content have been created for the individual groups to share daily communication and proofs.
Alerts – LDC: Replaces the Layout Alerts channel.
Includes page revisions, Customer Service or IT issues that the Design Center needs to be aware of such as Switch restarts, server, or internet issues
Shared Content, Tickets and Graphics – LDC: Combines the presentation-tickets and shared-content Slack channels
For all shared content, special presentation requests, graphic and Public Service Team shared pages.
The Fun Channel – LDC: Combines the Got Art, Critters, Water cooler and Kudos Slack channels
A positive place for the staff to share outside of work experiences or gratitude for team members.
Finishing Desk – LDC: All communication with the Finishing Desk
Buffalo Production – LDC: Everything related to Buffalo
Including CS help, design, layout, obits, classifieds, re-plates, page rejections, etc.
Basic Teams Functionality
Basic Teams Functionality
Once inside a Team the channels function in the same way as Slack. Channels are there to keep conversations separate. One change you will notice is the posting structure inside of a channel. The posts will resemble an email, with a subject line, and message. Once the post is created, the channel members can respond directly to the message (like a thread in Slack). To keep the posts visible and organized, please “reply” to messages instead of creating new posts if you are discussing the same topic.
Working with the Newsrooms
Working with the Newsrooms
Our staff will be using two primary Teams. Lee Design Center and Lee News – Design Center.
Lee Design Center will be our hub of all communications for Design Center employees only.
Lee News – Design Center is for collaboration with the News and editorial staff from our sites.
Channel names have been shortened to the three-letter pub code and full name.
Some individual Slack channels have been combined into groups in Teams. Example: BLM-DEC-MAT- Central Illinois
Here is the full list of Newsroom channels within Lee News – Design Center
AUB - Auburn
BAR-BDM-PTG - Wisconsin
BCS - Bryan College Station
BDS-COL-FRE-SNI-WAH - Nebraska
BHC-SWV - Bristol
BIL - Billings
BIS - Bismarck
BLM-DEC-MAT - Central Illinois
BUF - Buffalo
BUT - Butte
CAS - Casper
CBN - Council Bluffs
CDP - Charlottesville
CIT-HDR-MMN-MNH-MOT-STA - North Carolina
CSE - Culpeper
DAN-MVB - Virginia
DBR-SVN - Iowa
DOT - Dothan
ELK - Elko
FLS - Fredericksburg
FNP-SML - Virginia
GII-KHP-YNT - Nebraska
GLN - Glens Falls
GNR - Greensboro
HEL - Helena
KEN-RAC - Wisconsin
LAC – La Crosse
LDN - Ladue
LEX-NPT-SSH - Nebraska
LJS - Lincoln
LNA - Lynchburg
LNG - Longview
MDA-QCT - Quad Cities
MIS - Missoula
MNI - Agri-View
MNI - Cap Times
MNI - Madison
MSC - Mason City
MUN - Munster
MVN - Albany-Corvallis
NVR - Napa
OAN - Opelika-Auburn
ONG - Orangeburg
OWH - Omaha
PAC - Atlantic City
RCJ - Rapid City
ROA - Roanoke
RTD - Richmond
SCA - Florence
SCJ - Sioux City
SEN - Carlisle
STL - St. Louis
TUC - Tucson
TUL - Tulsa
TWN - Twin Falls
WAC - Waco
WNV - Waynesboro
WOO - Waterloo
WSJ - Winston-Salem
Guides
Guides
More information including documentation that was shared with Newsroom and Lee employees.
Top things to know:
Teams already is installed and ready to use on every Lee employee’s computer.
Most Teams channels will keep the same names and membership as in Slack.
Channels are divided under two Teams: Lee News for newsroom channels, and Lee News-Design Center for production channels.
Much of this transition is managed for you, but from today through Monday we will provide step-by-step guidance on what you'll personally need to do to make the move.
If you cannot find Teams on your computer, or encounter login issues, please contact IT at https://help.lee.net/
MICROSOFT TEAMS BASICS.pdfMicrosoft Teams Basics
Microsoft Teams Basics
HOW TO JOIN LEE NEWS-DESIGN CENTER TEAM CHANNELS.pdfHow to join Teams
How to join Teams
GETTING STARTED IN CHANNELS.pdfGetting started
in channels
Getting started
in channels
HOW TO POST TO CHATS, GROUPS, CHANNELS.pdfHow to post in chats, group, channels
How to post in chats, group, channels
USE NOTIFICATIONS TO SAVE TIME.pdfUse notifications
to save time
Use notifications
to save time
More helpful guides and videos
More helpful guides and videos
F.A.Q.s
F.A.Q.s
How do I access Microsoft Teams?
Desktop version (recommended) – Type in the search bar “Teams” and launch the program. Once launched, right click on the icon on the taskbar and select pin to taskbar.
If the application does not show up when you type in Teams in the search, please contact Customer Service for assistance.
Web Version – click on the Microsoft 365 (Office) icon from the start menu/desktop/task bar, select Apps from the side bar, and click the teams form at the top.
Mobile version (not required) – The Teams app can be downloaded to your phone if you prefer.
How do I hide/show public channels in Teams?
All public channels will show up in a user's Team. To hide these simply click on the three ellipses and select hide. To show any channels that may have been hidden, simply select the ‘See all channels’ at the bottom and select the channel to show.
How do I adjust my notifications of a channel Teams?
To adjust the notifications of a single channel, click on the three ellipses and select ‘Channel notifications’ and adjust what notifications are sent. As a default no new post notifications are sent, and any channel mentions show up as a Microsoft banner notification in Windows.
How do I organize all my channels?
You can “pin” your channels so they will always appear at the top of your Teams menu. Right click on the channel to “pin” it.
Where do I post for missing pages (pages not built yet) now that Production Planning is not available?
Other PPT channel questions like status of Revise Pending pages in RPM, ad stack questions, identical ads on a page questions, competitor ads on the same page questions, editor questioning ad placements on pages, color ads on pages RPM lists as grayscale, general layout questions.
Where do I post for page rejections now that Quality Control is not available?
Please post all page rejections in Customer Service – LDC.
Where do I post for any missing partials, or questions about Ad Blocks on pages?
Please post all concerns for missing partials or Ad Blocks on pages in Customer Service – LDC.
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