Job Specification

A job specification is a detailed document outlining the essential qualifications, skills, experience, and personal attributes (like personality traits) a company requires for a specific role, acting as a blueprint for hiring to attract and evaluate the right candidates by defining the necessary knowledge and abilities to perform the duties listed in the job description. It specifies educational background, technical expertise, soft skills, and necessary certifications to ensure a successful fit for the position, differentiating from the job description by focusing on the person, not just the tasks. 

Key Components

• Job Title & Details: Department, reporting structure, location, employment type (full/part-time).

• Education & Qualifications
  : Required degrees, certifications, or specific training

• Skills & Abilities: Technical skills (software) and soft skills (communication, teamwork, adaptability).

• Experience: Relevant work history and accomplishments.

• Personal Attributes: Personality traits, values (honesty, reliability), and cultural fit.

• Salary & Benefits: Compensation and perks to attract talent. 

Purpose & Use

• Recruitment: Crafts compelling job ads and screens candidates effectively.

• Selection: Guides interviews and hiring decisions to find the best match.

• Performance: Sets clear expectations for the role.