September 2022 Executive Board Meeting Minutes

Meeting of the Global Arts Plus PTA Executive Board

11: 30AM September 27th, 2022

Attendees: Principal Chreese Jones, Secretary Dawn Puroway, and Jason Johnson, Chair of the Nominating Committee and Fundraising Committees; Stephanie Stegeman

Meeting conducted via Zoom, with Principal Jones located at Global Arts Plus Upper (810 Palace Ave.)

Jason Johnson called meeting to order.  Standing rules indicate that a quorum of the Executive Board is 3 members.  A quorum was declared.

It was noted that advance notice of the meeting was given on Friday, September 23rd, with intent to elect members to the open offices of Treasurer and President, pursuant to the unit’s Universal Bylaws, Article VII, Section 6.

The Executive Board had previously received the resignations of Treasurer Kerry McIntyre-Lee and of President Melissa Floyd, via email.  These are included in Appendix 1 and 2 of these minutes.  

Dawn Puroway moved to accept the resignation of Treasurer Kerry McIntyre-Lee.  The motion was seconded by Chreese Jones.  There was no debate offered.  The motion carried by unanimous vote of Jones, Puroway, and Johnson.

Dawn Puroway moved to accept the resignation of President Melissa Floyd.  The motion was seconded by Chreese Jones.  There was no debate offered.  The motion carried by unanimous vote of Jones, Puroway, and Johnson.

Jason Johnson nominated Stephanie Stegeman for the office of Treasurer.    The nomination was seconded by Dawn Puroway.  No additional nomination was offered. Ms. Stegeman agreed to be nominated for the office. No debate was offered.  Stephanie Stegeman was elected to the office of Treasurer by unanimous vote of the Executive Board (Jones, Puroway, Johnson).  Stephanie Stegeman is elected to fill the remainder of the two year term, through June 30th, 2024.

The Board congratulated Ms. Stegeman and welcomed her to the board.

Jason Johnson nominate Dawn Puroway to the office of President.  The nomination was seconded by Chreese Jones.  No additional nomination was offered.  Ms. Puroway agreed to be nominated for the office.  Dawn Puroway was elected to the office of President by unanimous vote of the Executive Board (Jones, Stegeman, Puroway, and Johnson).  Dawn Puroway is elected to fill the remainder of the two year term, through June 30th, 2024.

Dawn Puroway offered a verbal resignation of the office of Secretary.  Principal Jones moved and Stephanie Stegeman seconded the motion to accept the resignation.  The vote was unanimous, with Jones, Johnson, Stegeman voting in the affirmative, with Dawn Puroway abstaining.  This resignation was accepted.

Dawn Puroway nominated Maureen Vu to fill the now open office of Secretary.  Principal Jones seconded the nomination.  An email confirming Ms. Vu’s acceptance of the nomination was offered (Appendix 3).  There was no debate.  The vote was unanimous (Puroway, Jones, Stegman, Johnson), electing Maureen Vu to the office of Secretary.  

A discussion of recommended changes to the standing rules was held.  Any changes will be brought to subsequent meetings of the full PTA by the officers.

The Board discussed the current Monday, 6:00 PM to 7:00 PM timing of the current meetings, suggesting the timing may be tight for both staff and families.  It was discussed to create a survey to find the best meeting time, with notice of the link to be sent out via Blackboard.  Time would be considered in half hour increments from 6:00 to 8:00, as well as day of the week, alternating options, and a blend of virtual, In-person, or hybrid styles.  Principal Jones indicated that the survey could be translated by the school.

The Board held discussion of budgeting process and school budget.   Spirit Wear was discussed, estimating approximately 860 students 120 staff.  The Board discussed the transfer of bank accounts and other records, as well as filings with the IRS, and potential need for State filings (sales tax, Attorney General)

Dawn Puroway moved to adjourn.  Chrees Jones seconded.  The motion carried by unanimous vote.

Meeting is adjourned at 12:32 PM.

APPROVED by Executive Board on September 30, 2022