Embedded Files
SpEd Forms, Inc. is a software company based in Jasper, MN. SWWC and our member districts contract with SpEd Forms for cloud based data warehouse services. The school districts that contract with SpEd Forms do not have control over the format or structure of the database forms (e.g., the IEP form).
If you have questions or issues when using SpEd Forms, contact your Due Process Specialist or Special Education Director.
General
General
Saving Work/Enabling Autosave
Saving Work/Enabling Autosave
If you find that you're angrily waving your fist in the air, chances are, it's because you forgot to press the save button while working on an evaluation or IEP in SpEd Forms, your computer froze, and—tragically—all of your hard work was lost. In severe cases, symptoms of this affliction may also include crying and rocking back and forth in the fetal position under one's desk. Please, please remember to frequently save your work in SpEd Forms. It will not automatically save work like Google Docs does.
When you finalize a document (see below), SpEd Forms will finalize the last version of the document that you saved. For example, if you wrote a PWN with 25 sentences, clicked the 'save' button, wrote 5 more sentences, and then clicked the 'finalize' button without saving again, the finalized copy of the document would have 25 sentences, not 30.
As of July 2024, users can enable 'autosave' within their Educator Setup.
Autosave on SpEd Forms.pdfFinalizing Documents
Finalizing Documents
When writing IEPs, evaluations, PWNs, etc. in SpEd Forms, we're looking at the "working" versions of these documents rather than "finalized" copies. Think of a finalized copy as a snapshot photo of the working document at a specific point in time. It's a permanent digital copy and is available in the 'History' menu in SpEd Forms.
Whenever paperwork is sent to parents and also printed and filed in a student's special education folder, it must be finalized in SpEd Forms. For example, as long as you have remembered to finalize an IEP after the annual IEP meeting, you can complete an amendment later in the school year and both versions of the document will be available for reference in the future. Finalizing documents is also important because SpEd Forms often updates their forms, and in these instances, data from unfinalized documents is lost.
Why isn't SpEd Forms allowing me to finalize my documents (i.e., "errors preventing Finalization")?
Why isn't SpEd Forms allowing me to finalize my documents (i.e., "errors preventing Finalization")?
In most cases, SpEd Forms isn't letting you finalize because there is already a finalized document in SpEd Forms history with the same date. For example, if there is a finalized PWN in SpEd Forms history with 5/2/19 as the listed date and you are trying to finalize a PWN with 5/2/19 as the listed date, SpEd Forms will not allow you to do this.
Case managers typically encounter this issue when they have noticed an error in an already-finalized document and want to fix it by re-finalizing. Because case managers do not have access to delete files in SpEd Forms history, they cannot delete the finalized file with the error and instead try to finalize the file again (with the same listed date). If you are in this situation, reach out to your Due Process Specialist. Remember: You cannot do this if the file has already been sent to the parent/guardian. At that point it is part of the student's record and cannot be modified.
Methods for Getting a File into History
Methods for Getting a File into History
Evaluation Summary Reports, Prior Written Notices, Notice/Record of Team Meetings, etc.: 'Finalize' button
Individualized Education Programs: 'Validate' button
Behavior Support Plans or scanned documents: 'Upload file' button on History page
Switch Student Function
Switch Student Function
Wherever you're working in a student's module (e.g., IEP, progress report, etc.), the 'Switch Students' button will take you to the same document in another student's file. This is very useful, for example, when you need to complete multiple similar amendments.
sped forms youtube channel
sped forms youtube channel
Available Videos include (more being added, please view the channel and subscribe for an updated list):
Initial User Training SpEd Forms V2.0
Admin Training Using SpEd Forms Reports to Inform Leadership Decisions
Part C - Initial Educator Training
IEPs Validate Finalize History
sped forms thursdays at three
sped forms thursdays at three
SpEd Forms is excited to announce the trial phase of our new virtual office hour program, Thursdays at Three!
SpEd Forms is excited to announce the trial phase of our new virtual office hour program, Thursdays at Three!
Just like the name implies, during select Thursdays at 3pm we’ll be hosting casual office hour meetings with Diane McCarron, our Director of Services, and Lisa Backer, Assistant Director of Services. Diane and Lisa are both experienced Special Education professionals and SpEd Forms experts. During the office hours, they will be available to help you navigate our software as well as listen to your feedback, questions, or comments. Each Thursday at Three meeting will have a focused topic to guide your conversation.
Just like the name implies, during select Thursdays at 3pm we’ll be hosting casual office hour meetings with Diane McCarron, our Director of Services, and Lisa Backer, Assistant Director of Services. Diane and Lisa are both experienced Special Education professionals and SpEd Forms experts. During the office hours, they will be available to help you navigate our software as well as listen to your feedback, questions, or comments. Each Thursday at Three meeting will have a focused topic to guide your conversation.
Just like faculty office hours at a university, these meetings will be in an intimate format and you are welcome to drop in at any time. There’s no expectation that participants join in the first few minutes or stay for the full hour.
Just like faculty office hours at a university, these meetings will be in an intimate format and you are welcome to drop in at any time. There’s no expectation that participants join in the first few minutes or stay for the full hour.
To access the recurring Google Meet link for Thursdays at Three, simply click the link below
To access the recurring Google Meet link for Thursdays at Three, simply click the link below
sped forms educator guide 2.0
sped forms educator guide 2.0
Educator Guide 2.0.pdfsped forms TIPS and tricks
sped forms TIPS and tricks
Moving Student Records to the "Inactive" Case Manager in SpEd Forms
Moving Student Records to the "Inactive" Case Manager in SpEd Forms
Uploading to History in SpEd Forms
Uploading to History in SpEd Forms
Uploading to History in SpEd Forms.pdfReport abuse