All due process paperwork needs to be kept as a part of a student’s permanent record. This includes (at a minimum) the following:

1. Pre-referral interventions and documentation.

2. Initial Prior Written Notice for an Evaluation including the parent’s signature.

3. Initial Evaluation Report.

4. Initial Individual Education Plan.

5. Initial Prior Written Notice for an IEP including the parent’s signature.

6. All meeting notices for IEP and Evaluation Meetings.

7. Progress Reports on all Individual Education Plans.

8. All subsequent Evaluation Reports.

9. All subsequent Individual Education Plans.

10. All subsequent Prior Written Notices for evaluations, IEPs and all changes to a student’s programming.

11. Manifestation Determinations.

12. Records for the use of Restrictive Procedures and Staff Debriefings following the use of Restrictive Procedures (Physical Restraints and/or Seclusions).

13. Documentations supporting two or more attempts to notify parents of meetings (if they are not in attendance).

Staff may keep a working files for their own use that may include copies of any of the above documents. The working file may also include handwritten notes, communication logs, behavior charts and documentation used/created as a service provider or case manager for up to one year.  Anything that is retained for more than one year needs to be transferred to a student’s permanent due process file.