Overview

Registrar Classrooms and some departmental teaching spaces allow you to connect the room itself to a Zoom meeting, meaning any built-in cameras, microphones, and speakers in the room will automatically connect to your meeting at one time.

Before You Begin

Make sure you have installed the Zoom app on your device. This feature will not work from the https://smith.zoom.us website.

If you do not have the app installed on your computer:

1. Go to https://zoom.us/download and select your operating system to download and install Zoom. You can also download the Zoom app for your tablet or smartphone for free through the Apple App store or Google Play store.

2. Once downloaded, sign into Zoom by selecting “Login with SSO,” then sign in with your Smith credentials.

Connect the Room to Zoom

Invite the Room to Join an Existing Zoom Meeting

This method works when the meeting host is using a Smith Zoom account. This will not work if the meeting host is using an account outside of Smith.

1. Smith meeting host: start the Zoom meeting on your computer.

2. Smith meeting host: from the Zoom meeting, select Participants, then Invite.

3. Smith meeting host: select the Zoom Rooms tab. You can scroll through the list of rooms, but the quickest way is to type-to-search for the room name/number. Select the appropriate room then select Invite.

4. The room display panel will flash lights and play a ringtone to indicate there is an incoming call. Tap Accept on the display panel notification to join the meeting.

5. The room display panel will show additional controls so you can:

   • Mute/unmute the room microphone.

   • Start or stop video.

   • Adjust the room volume.

   • Change the angle and zoom of the built-in camera.

6. When you are finished with the meeting, tap Leave on the room display panel.

7. Tap Power Down on the room display panel. The display will turn off and the room system will reset for the next person.

Ask to Join an Existing Zoom Meeting from the Room

This method is used to join meetings hosted by non-Smith Zoom accounts (e.g. a Five college Zoom meeting), but it can be used to join Smith Zooms.

1. Touch the room display panel to turn it on, then use the keypad to enter the Zoom meeting ID number (you can find this in your Zoom meeting invitation).

2. Tap Join. A panel message will ask you to wait while the room display(s) turn on.

3. If the meeting host has a waiting room enabled, then they will see a message that the name of your room (e.g. “Neilson 010a) has joined the waiting room. The host can select Admit to add the room to the meeting.

Host a Zoom Meeting from the Room

You can host a Zoom meeting directly through the room display panel. You do not need to have a laptop, tablet, or other device to start the meeting. This method works well when you have an external guest who will be calling into a class, panel, or event.

1. Touch “press here if you're not using Zoom” on the room display panel to turn on the display system. A panel message will ask you to wait while the display warms up.

2. Tap on Meetings, then Start Meeting. A message will appear that the meeting is starting, and the built-in camera and audio system will turn on.

3. The Zoom Meeting ID will display at the top of the panel. Share this number with your attendees so they can join the meeting.

   1. Note: you can manage attendees, including muting someone’s audio, by tapping Manage Participants on the display panel.

4. When your meeting is finished, tap Leave on the room display panel, then press End Meeting for All. The meeting will close.

5. Tap Power Down on the panel. The display will turn off and the system will reset for the next person.