Jail Manual PARA 855. Documents relating to escaped prisoners
(a) The conviction warrant of an escaped or wrongly released convict shall be retained in the jail office for a period of ten years from the date of such escape or wrong release after which it shall be returned to the issuing court and the name of the escape or wrongly released convict struck off the jail records.
(b) The remand or committal order of an undertrial or civil prisoner who has escaped or been wrongly released shall be returned to the court with endorsement that the prisoner has been escaped or been wrongly released from jail.
Jail Manual PARA 1369. Registers and period of their retention
A list of registers prescribed for a jail office showing also the period of their retention is printed in Appendix K.
APPENDIX K
List of registers prescribed for a jail office with periods which they should be retained
(a) Jail Registers
Jail Manual PARA 1370. Period of retention of tenders and agreements
(a) The tenders for storage of grain and other documents, accounts, etc;, in connection there with shall be preserved for two years after the departmental auditor and the auditors of the Accountant General’s Office have checked the rations accounts of the period concerned.
(b) Agreements should be destroyed after five years.
Jail Manual PARA 1418. Period of retention of correspondence etc.
The period prescribed for the retention of correspondence and other records are given in Appendix O.
APPENDIX O
Periods for retention of correspondence
Jail Manual PARA 1419. History tickets on release or death
History tickets shall be preserved by the jailor for one year after the release of a convict. In the event of a convict’s death, the history ticket shall be preserved by the Assistant Medical Officer for three years.