Fundraising
Below are highlights from the Hopkinton School District Wellness Policy and cash handling procedures that support fundraising:
A. Fundraising
1. The Hopkinton School District requires groups/clubs/teams to obtain principal and superintendent prior approval for all fundraisers. The superintendent will make available a list of encouraged fundraisers. Contact the business office prior to accepting funds and/or incurring expense to ensure the proper procedures are being followed.
2. Groups/clubs/teams must agree to the following guidelines:
a) Fundraisers involving food will use only foods that meet the school district nutrition guidelines.
b) Fundraising activities that promote physical activity will be encouraged.
B. Concessions
1. The Hopkinton School District requires groups/clubs/teams to obtain principal and superintendent approval prior to the selling of concessions at school district functions.
2. Groups/clubs/teams must agree to the following guidelines:
a) All prepackaged snack items must be from the school district’s approved product list. (The list can be obtained at the Hopkinton School District website.)
b) The sale of main course type items (i.e.: pizza, hot dogs, etc.) must include a reduced fat option (i.e.: sandwich wraps).
c) If dessert type items are being sold (i.e.: candy, baked goods, etc.) a fresh fruit option (i.e.: apples, oranges, bananas etc.) must be included.
C. Vending
1. The Hopkinton School District requires groups/clubs/teams to obtain principal and superintendent approval prior to the placement of vending machine in school district facilities.
2. All vending items must be from the school district’s approved product list. (The list can be obtained at the Hopkinton School District website.)
D. Cash and checks must be separated by denomination and counted. Checks must be made payable to the school.
Keep cash/checks while in your possession in a secure location (a locked desk, or similar location) at all times. Cash/checks must be turned in on a daily basis.
All cash/checks must be turned into the office before 1:00pm each day. Do not hold money for future fundraisers.
Turn all cash/checks into the office personally. Do not leave the cash/checks on her desk.
No cash payments are permitted to vendors, staff, or students. All cash must be deposited into the student activity account and a check request submitted for payment.
Please complete the fundraising form available at the link below:
If you are considering a food related fundraising, please note the approved food list available at the link below:
Hopkinton School District A List For Approved Snack and Vending Foods