School Wide Supervision

HALLWAY SUPERVISION

Between classes teachers are expected to be visible in the hallways.

DUTIES

Each faculty member will be assigned morning or afternoon duty on a rotating basis throughout the year.

Leaving Duty Station

If, for any reason, a teacher must leave their supervisory assignment, they must be sure that another staff member will cover for them. If it is not possible for a teacher to find a staff member to do this, the teacher should contact the office and an attempt will be made to find an administrator. STUDENTS SHOULD NOT BE LEFT UNSUPERVISED FOR ANY REASON. If a teacher must leave the building during the school day, he/she must sign out in the book on the Office Manager's desk before they leave.

A. Greeter Duty - In Cafe

1) Teachers on morning greeter duty must supervise students in the Student Center (cafeteria) between 7:30 AM and 7:55 AM.

In the morning students are required to stay in the Student Center (cafeteria) until 7:45 AM.

Only students with passes (and seniors with privileges) are allowed to leave the Student Center prior to 7:45 AM.

2) Duty teachers are asked to fill out a pink discipline referral and to notify the Principal or Assistant Principal if a problem occurs during Greeter Duty.

B. Stair Duty

Monitor the top of the stairs by the Main Office.

Only students with passes (and seniors with privileges) are allowed to leave the Student Center prior to 7:45 AM to go to the Library or to see a teacher.

C. Mini Cafe

From 7:30 AM – 7:45 AM and 2:50 PM – 3:20 PM teachers need to supervise the common/ locker area. In order to monitor this difficult location, teachers should move around the area including the area directly outside the bathrooms at the bottom of the stairs.

D. Parent Pick Up - Teachers’ Entrance

From 2:50 – 3:15 PM the teachers need to supervise students waiting for pick up. Ensure cars move forward to leave room for the busses to enter the driveway in front of the school.

E. Break Duty

Teacher responsibility for break duty is governed by the "neighborhood" concept. Teachers should ensure that students are not eating or drinking in halls or classrooms, are conducting themselves with order and decorum, and are proceeding to class in a timely manner at the conclusion of break. Whether on-duty or not, teachers are encouraged to be visible during break.

F. Lunch Duty

High School

1) Faculty should position themselves at the bottom of the stairs and at the entrance to the common area.

2) No student (except seniors with privileges) may leave the Student Center without a pre-signed pass. They are to come to the Student Center with a pass; they will not be allowed to leave to go get one.

3) Students may eat in the Courtyard if a faculty member is willing to supervise the area.

Middle School

The same rules and procedures as above apply to the Middle School. In addition, the following rules apply:

1) Students should remain seated. They should not be allowed to mill around and/or congregate in groups.

2) The faculty member on-duty should dismiss the students by table.

E. Rover Duty (if applicable)

The primary responsibility of the "Rover" will be to roam around the outside of the building as well as "sweep" the corridors and hallways at the start of each high school lunch. The wanderer is encouraged to be as visible as possible during these times in an increased effort to thwart negative behavior both inside and outside of the building. After fulfilling this obligation, it is expected that the wanderer will also be responsible for joining the lunch duty staff as a fourth lunch duty member.

SCHOOL-WIDE SECURITY

Security of the Building

On all regular school days, the school will be opened and maintained by custodial staff members from 5:30 AM - 11:00 PM. Teachers wishing to use school facilities at any other time should notify the administration and use the "Notification of Maintenance Facility Use Form." To ensure that full building security will remain in effect, teachers will not only be responsible for supervising students, but also responsible for keeping students in the appropriate areas, turning off all lights, and locking the doors when the activity has ended.

Keys

Teachers are responsible for their keys. Teachers shall never give their keys to a student or a community member. Community members who need keys should go through the proper protocol. It would cost the district several thousands of dollars to re-key the outside of the building. Please contact an administrator immediately if keys are misplaced.

Emergency Procedures

The following procedure is to be used during any kind of medical emergency that occurs in the classroom or around the school grounds. Teacher in charge of an activity or area must NOTIFY THE MAIN OFFICE IMMEDIATELY by phone and follow the guidelines listed in the "Emergency Procedures" lime green binder in the classroom. Be sure to give clear information concerning:

a) The situation (what has happened)

b) The location (exact room or specific area)

c) The resolution (what is being done to help)

The main office will contact the nurse and send help to the location as quickly as possible. If necessary, additional assistance will be found immediately. If a student is injured, the teacher in charge at the time must file a student accident report. (This should be completed as soon possible and filed with the Assistant Principal as soon as the situation is under control.)

Elevator Use

The elevator is to be used by teachers who have heavy loads to carry or by students for whom the Pupil Placement Team has determined a need (e.g., physically disabled). Teachers should not be using the elevator on a regular basis unless otherwise approved by the Principal. Please help us keep unauthorized students from "playing" on the elevator. Please report any student misuse of the elevator to the administration

Pets

Pets are not allowed in school. To seek a waiver, due to special circumstances, see the administration.

Field Trips

The additional work required to provide students with authentic learning experiences is appreciated.

Prior to taking a trip, teachers are required to fill out a "Field Trip Request Form" located in the main office. The form should be turned in to the Office Manager for administrative approval. It is expected that teachers will call the sub line if a substitute is required. All field trips should depart from and return to the building using the teachers' side entrance. Any changes from this procedure need to be approved by an administrator.

School Board policy prohibits the use of student drivers. If a bus is required, fill out the bus information located on the form and the Assistant Principal's secretary will contact the bus company. Parent drivers must be approved by the SAU. The secretary has the updated list of approved drivers.

In order for teachers to be respectful to their colleagues, teachers should put an alphabetical list of students who will be attending the field trip into faculty mailboxes at least one week prior to the field trip. Included at the top of the list should be the time the students will be excused and the anticipated time of return to the school (if applicable). In addition, the nurse should be contacted one week prior to the scheduled trip in order to prepare emergency information and plan medication dispersal instructions.

In order to drive students in the school district van, teachers must take the Driver Safety course offered by the school district. If faculty and staff are not properly certified to drive, they may not use the van for the purpose of driving students on a field trip. In addition faculty and staff must carry an auto insurance policy with the following minimums: $250,000 liability, $500,000 bodily injury, and $50,000 property damage.

2018-2019 Bus Costs for Field Trips (Prices are round trip for one bus only): For Hopkinton Local field trips, the cost is $2.50 per mile and a $27.00/hr wait time fee. The minimum charge is $125. For Hopkinton Regular or non-local field trips, the cost is $2.50 per mile and a $27.00/hr wait time fee. The minimum charge is $125.00. Prices must be checked in the main office before permission slips are sent home. Hopkinton Local is considered in town trips. Hopkinton Regular is any trip outside the town. The wait time charge begins once you reach your destination and ends when you leave.

All aspects of a field trip are learning experiences. A field trip is an extension of the classroom and school district. As with all decisions, teachers should be prudent in their choice of activity and eating establishment. If questions arise, contacting an administrator is recommended.

There are school district policies in place for both overnight in-country and out-of-country trips. Both types of trips need preliminary and final School Board approval. Teachers need to review these policies prior to planning extended trips.

CO-CURRICULAR RESPONSIBILITIES

Student Organization Advisers (including Class Advisers)

Advisers of Student Organizations should familiarize themselves with the "Co-Curricular/Athletic Agreement." The following guidelines should be strictly adhered to:

1) Check to see that all student organization members have a signed "Co-Curricular/Athletic Agreement" on file in the main office.

2) Attend all organizational meetings and instruct officers on the proper use of parliamentary procedures.

3) Ensure that class officers properly fill out the "Application for Social Activity" form and submit it to the office manager for approval at least one week prior to the scheduled event (two weeks is recommended).

4) Enforce all regulations governing student conduct at school events. Should the Police be present, it is not the officer's duty to enforce the rules. Advisors are expected to chaperone social events pertaining to their class or organization. If an advisor is unable to attend, it is the responsibility of that advisor to find a substitute.

5) Enforce the school district's Drug and Alcohol Policy. It is the responsibility of the advisor to immediately report violations to the administrator.

6) Ensure that all contracts and/or agreements are reviewed and signed by the Principal.

Class Meetings

Formal class meetings lasting approximately 30 minutes will be held periodically throughout the year for the entire class. A complete list of meeting dates and times will be provided to all staff members during the first full week of school.

If it becomes necessary, Class Advisers will be afforded the opportunity by the administration to meet on an "as need" basis at any time during the course of the school year with their class. At the first class meeting of the year on the first day of school, each class will be given an opportunity to select tentative function dates for the coming marking period.

Scheduling Events

In order to maintain organization, it is imperative that classes and their advisors check the master calendar of school events located in the main office before scheduling an activity. The calendar shows all of the major school activities scheduled in the school building and should be utilized in order to properly plan ahead. Therefore, all requests for tentative dates should be submitted to the Office Manager well in advance.

An "Application for Social Activity" form and "Notification of Maintenance Facility Use Form" must be filled out and returned to the office manager at least one week prior to the event. After reviewing the application form, the administration will make the final decision regarding the scheduled event. All student organizations are required to follow this same procedure in scheduling their events.

As the times and dates for planned events do sometimes change, please check the daily attendance sheet for updates to the schedule.

Snack Machine

The snack machine must be turned off until school ends. The snack machine must adhere to the Hopkinton School District Nutrition Policy.

Fundraising

Historically, each class has had a designated fundraising activity that is supervised by class advisors. Both those traditional fundraisers and new ideas are subject to the newly revised district policy on fundraising. The policy requires approval of the Principal and the Superintendent. Request forms, available in the Main Office, must be completed and approval secured before the activity can begin. Clubs and teams will be allowed only one product sale for the year. Clubs and teams are encouraged to do service focused fundraiser (car washed, yard sales, life raking, Speedway clean up, car parking.)

In-School Accounts and Check Requests

It is the adviser's responsibility to oversee the use of class funds. A "Check Request" form must be filled out and signed by one of the organization's advisors before expenditures will be honored. An invoice must accompany each request.

Requests for checks needed for an activity must be made in writing. A "Check Request" form must be obtained from the Office Manager no later than 9:00 AM on the day of the scheduled event (2 or 3 days ahead of time is recommended). An invoice must accompany all requests. All check requests must be signed by a faculty member or the principal before they will be honored.

The Hopkinton School Board regarding all in-school accounts adopted the following policy: "All in-school accounts will be placed in an Interest Bearing Account. Interest received from these accounts will be used to supplement individual accounts that are in need of extra funds for a specific item. All such requests must be made in writing and directed to the building Principal for authorization. The building Principal has the authority to grant or deny any requests."

Communication

Publicizing important school activities or events does much to enhance the public relations of the school. Submit items of note to the Office Clerical Assistant (Mrs. Doval) who will contact the local newspapers for you.

"Hawk News," an email newsletter of important events, will be published for the faculty, student body, parents, and Hopkinton community every Friday. Please submit items to the Office Manager by Thursday morning at 9:00AM in order to be included in that week's newsletter.

Staff Meetings

• First Tuesday of the month:

Whole school faculty and staff meeting, grades 7-12

• Second Tuesday of the month:

Department meetings, grades 7-12

• Third Tuesday of the month:

TBA

• Fourth Tuesday of the month:

District-wide committee meetings (if applicable)

All staff members are expected to attend all applicable meetings. The scheduling of co-curricular activities and events as well as the scheduling of personal appointments on Tuesdays between 3:05 PM and 4:05 PM is to be avoided. All absences from these meetings must be approved by the school administration.

Administrative Council

The Administrative Council is a meeting of the administration, department chairs, and representatives of various groups. These meetings take place on the second and fourth Thursday afternoons in the administrative conference room.

Daily Timetables