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INVOLUNTARY REMOVAL SUBMISSION CHECKLIST
Universal Referral Form (RFP)
Behavior Support Plan
Family Meeting Logs
Staff Reflection Guide
Removal Request Form (submitted to ExLO)
DUE PROCESS: In the context of after-school programming, due process refers to a fair, transparent, and student-centered decision-making process that protects the rights of students and families. It ensures that no student is excluded unfairly or without support, and that all actions taken are legally compliant, trauma-informed, and equitable.
PURPOSE: This procedure outlines the required steps for removing a student—whether voluntary or involuntary—from an after-school program. It is designed to ensure all actions are legally compliant, trauma-informed, equitable, and accessible to families. In alignment with ExLO’s Due Process Policy, no student may be suspended, withdrawn, or removed without full documentation, meaningful family engagement, and formal approval from the Expanded Learning Office. Agencies must cross-reference this guidance with their internal discipline policies and affirm alignment annually to uphold consistency, equity, and compliance across all programs.
Revised Expanded Learning Due Process Procedure for Student : Removal (DRAFT) Full guidance when considering Student removal. Below links are all included in this document.
Incident Report | All interventions, meetings and support strategies must be documented via the Incident form and Aeries
Universal Referral Form (URF) | Behavior documentation
Behavior Support Plan Template | Individualized intervention strategy
Observation & Staff Reflection Guide | Equity and context assessment
Removal Request Form | Submit for ExLO approval
Appeal Form | Family's right to challenge removal
Reentry Plan Template | Supports student reintegration
Agency Policy Crosswalk Tool | Aligns agency and district procedures
CDE Discipline Guidance | Legal and compliance reference
OUSD Student Discipline Matrix | Categorization of behaviors
OUSD Incident Report | Documenting the incident
Family Rights & Info Sheet | Ensures families understand their due process rights
CDE Ed Code | Provides the legal framework for all public education in California; students may NOT be removed for “defiance” alone without documentation of tiered supports.
Pre-Referral Intervention Guide (updated July 2025) | TIERED PROGRESSIVE DISCIPLINE & INTERVENTION STEPS
OUSD Student Discipline and Intervention Matrix (2021)
California Department of Education Expanded Learning Division (ASES/21st CCLC)
Individuals with Disabilities Education Act (IDEA), Section 504, McKinney-Vento
Know your agency's process and follow up. The accumulated guidance is provided to ensure that your agency has the a due process in place. The following is a full scope of resrouces for each agency's reference should your agency.
All 10 steps must be documented before a removal can be considered.
DEFINITIONS
Voluntary Removal
The family withdraws the student. Must be documented and non-coercive.
Involuntary Removal
Initiated by the program after sustained behavioral issues. Requires completion of all 10 steps and ExLO sign-off.
REQUIRED INTERVENTION STEPS BEFORE REMOVAL
Step
Action
1️
Verbal redirection
2️
Restorative circle/reflection
3️
Family notification (translated)
4️
Staff observation/context review
5️
Submit Universal Referral Form (URF)
6️
Create Behavior Support Plan (BSP)
7️
Conduct a case consultation with AD/PM
8️
Hold Family-Staff Conference
9️
Issue a written warning or probation
10
Final internal review + ExLO consultation
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