Embedded Files
Daily Task: Enter Attendance in Aeries / Weekly Task: Upload Sign-In/Out sheets to Deliverables folder.
As of 26-27, completed attendance is due on the 2nd Monday of each month for the previous month. This includes all entries into Aeries (submitted on daily basis) and completed sign in sheets uploaded (on a weekly basis).
Monthly Attendance Tracking -TABLEAU
Monthly Attendance Tracking -TABLEAU
2026- 2027 Attendance Dashboards
www.ousddata.org (must use OUSD email to access EXPANDED LEARNING LINK)
How To Use Your Tableau Dashboard
How To Use Your Tableau Dashboard
tiers.pdfAERIES_Finding Your Site's ADA_Dec2022.mp4Monitoring Site ADA : Real Time Data
Monitoring Site ADA : Real Time Data
This tutorial guides you on the steps to running a weekly and/or monthly average daily attendance report for one or all of your sites. Running these reports on a regular basis (i.e. quarterly) will keep you apprised of any attendance challenges your site may need to address in a timely manner.
Users will need the following:
Active OUSD Email account
Active AERIES account with access to SUPPLEMENTAL Attendance
Access to Tableau
ASES/21st Century REQUIRED ADA:
Elementary - 83
Middle School - 111
High School (Assets) - 139
Aeries Quick Guide
Aeries Quick Guide
EARLY RELEASE POLICY: ER Codes (ERC) must be inputted on the Master Daily Sign-in/Sign-Out sheet and ER Codes must be used if elementary or middle school students leave a program at any time up to 5:00 pm. ER Codes are NOT needed for any pick-ups after 5:00 pm.
ER Codes and policies are not applicable to High School students. These are the nine (9) ER codes authorized caregivers or students must use (if they are authorized) to sign out and leave the OUSD expanded learning program up to 5:00 pm, Mon-Fri.
Per CDE: The purpose of an early release policy is to identify why children are leaving before the end of the program. Thus, it is important for parents/guardians to identify the reason they are picking up their child before the end of the program. The requirement for parents and guardians to indicate the reason for early release should be determined by the local early release policy.
ERC #1 - Parallel Programs: To participate in an outside activity or program that happens during program hours and is unrelated to the current program. (i.e. Girl Scouts, piano practice, intern/job, etc...)
ERC #2 - Family Emergency: Because a family member or participant has a serious health condition, there has been an accident, incident, or any other urgent/emergency situation (not limited to a medical reason) that warrants them leaving the program early.
ERC #3 - Personal Family Circumstances: The parameters of this ER code are left to the discretion of the authorized caregiver and signatory and do not warrant further disclosure.
ERC #4 - Medical Emergency: Because a family member or participant has a serious health condition, there has been an accident, incident, or any other medical-focused situation that warrants them leaving the program early.
ERC #5 - Transportation: Due to limited or lack of transportation access or options before the program's end time.
ERC #6 - Community Safety: Due to concerns about neighborhood safety, time change, weather, access to transportation, or other crises.
ERC #7 - Child Accident: Participant experiences an injury or incident, soiled or clothing repair-related incident, etc...
DO NOT USE ERC #8 - Other: Only use this code for any other reason that is not covered in ER codes: 1-7 & 9
ERC #9 - Schedule Session Complete: The student only participates in specific program activities that end before the comprehensive schedule ends for the day. (i.e. only participating in OAL Soccer practice 3:30 pm - 4:30 pm)
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