Early Release Codes

EARLY RELEASE POLICY

Per CDE: The purpose of an early release policy is to identify why children are leaving before the end of the program. Thus, it is important for parents/guardians to identify the reason they are picking up their child before the end of the program. The requirement for parents and guardians to indicate the reason for early release should be determined by the local early release policy. 

ER Codes (ERC) must be inputted on Master Daily Sign-in/Sign Out sheet and ER Codes must be used if elementary or middle school students leave a program at any time up to 5:00 pm. 

ER Codes are NOT needed for any pick-ups after 5:00 pm. ER Codes and policies are not applicable to High School students. 

There are the nine (9) ER codes which authorized caregivers or students themselves must use (if they are authorized) to sign out and leave the OUSD expanded learning program up to 5:00 pm, Mon-Fri.

ERC #1 - Parallel Programs: To participate in an outside activity or program that happens during program hours and is unrelated to the current program. (i.e. girl scouts, piano practice, intern/job, etc...)

ERC #2 - Family Emergency: Because a family member or participant has a serious health condition, there has been an accident or incident, or any other urgent/emergency situation (not limited to a medical reason) that warrants them leaving the program early.

ERC #3 - Personal Family Circumstances: The parameters of this ER code are left to the discretion of the authorized caregiver and signatory and do not warrant further disclosure.

ERC #4 - Medical Emergency: Because a family member or participant has a serious health condition, there has been an accident or incident, or any other medical-focused situation that warrants them leaving the program early.

ERC #5 - Transportation: Due to limited or lack of transportation access or options before the program's end time.

ERC #6 - Community Safety: Due to concerns about neighborhood safety, time change, weather, access to transportation, or other crises.

ERC #7 - Child Accident: Participant experiences an injury or incident, soiled or clothing repair-related incident, etc...

ERC #8 - Other: Only use this code for any other reason that is not covered in ER codes: 1-7 & 9

ERC #9 - Schedule Session Complete: The student only participates in specific program activities that end before the comprehensive schedule ends for the day. (i.e. only participating in OAL Soccer practice 3:30 pm - 4:30 pm)