Orchestra DC Office

Building Entry

• Employees and visitors should enter through the main lobby entrance and check in with building security or reception as required.

Hours of Access

• Office Hours: Monday–Friday, 9:00 AM – 5:00 PM

• Visitors must be registered with the Office Manager at least one business day prior to their visit in order to be approved through building security.

Keycard / Access Instructions

• Employees should use their assigned keycard or access credentials to enter office areas. Please contact the Office Manager if you experience any access issues.

• Network: Coming soon!

• Guest Wifi: Coming soon!

• Password / Access Process: Coming soon!

• Parking in the building requires a parking pass. There are several public garages located near the office, along with temporary street parking options nearby when spaces are available.

• Clients and prospective candidates may be eligible to park within the building, but arrangements must be coordinated with the Office Manager in advance.

Workstations

The office includes shared workstations and team seating areas for employees working onsite.

Seating Guidance: The DC office currently supports a combination of shared seating and team-based workspace arrangements. Please follow any team-specific seating guidance and reserve spaces where applicable.

• How to Use:

  • Use available desks unless otherwise designated.

  • Clean your workspace at the end of the day.

  • Do not leave valuables unattended.

Meeting Rooms

Meeting rooms are available for internal meetings, client calls, and hybrid collaboration.

• How to Book:

  • Reserve rooms through Robin

  • Add the meeting room location through Google Calendar

  • Use the touchscreen panels located outside each room for on-site booking

  • Please release rooms you no longer need.

• Guidelines:

  • Start and end meetings on time.

  • Reset the room after use.

  • Report AV or equipment issues to IT.

Phone Booths / Quiet Spaces

Phone booths are available for private calls and focused work.

• Guidelines:

  • Intended for short calls or individual work sessions.

  • Please avoid extended occupancy during busy periods.

Kitchen & Café Area

Phone booths are available for private calls and focused work.

• Guidelines:

  • Label food placed in refrigerators.

  • Clean dishes and shared surfaces after use.

  • Dispose of expired or unwanted food regularly.

IT Support

For technical support, onboarding help, equipment requests, or troubleshooting, please visit the IT Intranet page.

• Common Support Areas:

  • Laptop troubleshooting

  • AV assistance

  • Account access

  • Printer support

  • Equipment requests

Printing & Mail

Printing and outgoing mail services are available onsite.

• Guidelines:

  • Use printers responsibly for business purposes.

  • Coordinate large print jobs with Office Management.

  • Mail/packages should be clearly labeled.

Lockers & Storage

• Guidelines:

  • Short-term use only unless otherwise approved.

  • Remove personal items regularly.

Wellness / Quiet Rooms

These rooms are intended for wellness, privacy, or focused quiet work.

Mail & Package Handling

All incoming packages should be labeled clearly with the recipient’s name and team.

• Guidelines:

  • Notify Office Management regarding large deliveries.

  • Employees are responsible for picking up packages promptly.

Food Delivery

Food deliveries should be coordinated directly with the recipient.

• Guidelines:

  • Meet delivery personnel in the lobby when required.

  • Avoid leaving deliveries unattended in shared areas.

Catering

Please coordinate catering requests with Office Management when using shared meeting spaces.

• Guidelines:

  • Reserve conference rooms before scheduling catering.

  • Clean up after meetings and events.

Shared Space Expectations

To maintain a collaborative and professional environment:

• Clean up shared spaces after use.

• Return furniture or equipment to its original setup.

• Dispose of trash and recycling properly.

• Be mindful of shared refrigerator and kitchen usage.

Booking Etiquette

• Reserve only the time you need.

• Cancel unused reservations.

• Respect occupancy limits.

Noise Guidelines

Please be mindful of noise in open work areas.

• Guidelines:

  • Use headphones when appropriate.

  • Take long calls in booths or meeting rooms.

  • Keep collaborative discussions to designated spaces.

Emergency Exits

Employees should familiarize themselves with emergency exits and evacuation routes located throughout the office.

Internal Escalation Contact

• Office Manager: Chris Debo: chris.debo@orchestraco.com