10. Using a glossary Contents
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10. Using a glossary
10. Using a glossary
A glossary is a list of terms and their definitions. In general, a teacher prepares a glossary for students to explain terms to them, but Moodle glossaries are not only unilaterally created by the teacher; instead, students can also participate in editing them. The following two types of glossaries are available in Moodle.
In a main glossary, not only can you edit entries directly, but you can also import entries from a secondary glossary. Therefore, after all participants have added entries to the secondary glossary, it is possible to export the best ones to the main glossary to create a main glossary for the course. Since only one main glossary can be set for the course, it is recommended to place it in the topic section of the top of the course (the topic where the news forum has been set in advance).
If you prefer to set a glossary that anyone can easily edit, it is better to set up only one secondary glossary instead of a main glossary.
10.1 Creating a glossary
10.1 Creating a glossary
After entering edit mode, click the "+ button" in the section and "Activity or Resource" to display the list of available activities and resources and select "Glossary".
This section explains the main settings of "General", "Entries", and "Appearance".
Additional: There is another setting relating to evaluation. If you include contributions toward building up glossaries to evaluation, do not forget the setting for including them.
"General" settings
Enter the "Name" and "Description" of the glossary. The default glossary type is set to "Secondary glossary".
There is also a "Main glossary" that can be used by importing entries created in a secondary glossary, but only one can be set for the course (see previous page).
"Entries" settings
"Entry" refers to each item added to the glossary. If you enable "Automatically link glossary entries" identical terms in the course will be automatically linked. Note similar settings are required when creating entries in addition to the settings here.
"Appearance" settings
In the "Full without author" screen, "Last updated date" is displayed in addition to "Concept" and "Definition." The attached files are displayed as links. "Full without author" will not display the author’s name, but if you also want to display it, select "Full with author".
In addition, there is the "FAQ" adding the title of "Question" and "Answer" at the "Concept and Definition" area as well as the "Entry list" which is the entries as the list with links.
After adjusting all settings, select "Save and return to course" at the bottom of the screen to save the settings.
10.2 Using a glossary
10.2 Using a glossary
Adding a category
To add a category, set a non-default value in the appearance settings. (In this case, "Full with author" has been chosen).
Entries are categorised by "Browse by alphabet" or "Browse by date", but if you wish to perform other categories, you need to create a category for it in advance (categorised by "Browse by category").
To create a category, first click the glossary icon in the course to open the glossary,
① Select the "Browse by category" tab.
② Select "Edit categories".
③ Click "Add category" to proceed to the screen for adding a category.
④ Enter the "Name" of the category to be added and click "Save changes"
⑤ The added category will be displayed on the screen.
Adding an entry
When you open the glossary of the course, the entries added so far will be displayed on the screen.
To add a term,
① Select "Add entry".
② In the settings screen, enter the "Concept" and its "Definition".
If you want to use an alphabetical order index, enter half-width alphanumeric characters in the term field.
③ If enabled, the same word or phrase as the entry will be automatically linked when it appears in the course.
④ The entries you added to the screen will be displayed. You can also select a category for classifying terms and attach a file to supplement the explanation as needed.
Among the alphabet order Japanese characters are classified as "Special" and the index will be unavailable.
Importing and exporting entries
By using the import/export feature, you can link with other glossaries. When selecting a glossary and the glossary page is shown, there are "Import entries" and "Export" displayed on the right side of the screen. These are for importing and exporting entries.
Exporting entries
To export an entry, select "Export" and click "Export entry to file". You will then be able to save entries contained in the glossary as an XML file.
Importing entries
To import entries, select "Importing the entries" for "A. File to import" to select the importing XML file then for "B. Destination of imported entries" to choose "Current glossary" or "New glossary" and finally for "C. Import categories" to specify whether setting the category or not.
If selecting the importing glossary as a "New glossary", the imported data is created in the top topic as a new glossary (where the news forum is located) .
10.3 Linking secondary glossary and main glossary
10.3 Linking secondary glossary and main glossary
With Moodle’s glossary, you can export the entries contained in a secondary glossary to the main glossary. This allows outstanding entries in the secondary glossary edited by students to modify the main glossary of the course. Remember if you want to use category classification also in the main glossary, you need to prepare the same category as in the secondary glossary in advance.
Exporting from a secondary glossary to the main glossary
In a secondary glossary, you can export an entry to the main glossary by clicking the icon at the bottom right of the entry. This icon only appears if a main glossary is available in the course.
A confirmation screen will appear, so click “Continue”.
Entries exported to the main glossary can only be edited in the main glossary and cannot be edited or deleted from a secondary glossary. However, if deleted from the main glossary (see below for how to delete), you will be able to edit and delete the entry again in the secondary glossary.
Deleting entries from the main glossary or the secondary glossary
You can delete an entry from the main glossary or the secondary glossary by clicking the "Trash" icon at the bottom right of the entry.
There are two ways to delete entries in the main glossary.
・“Trash can” icon: You can completely delete entries from the glossary.
・“Strikethrough” icon: You can un-export entries from the secondary glossary. The entries will be deleted from the main glossary, but will remain in the secondary glossary, where they can be edited or deleted.
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