Moodle User Guide for faculty members - 02. Publication of materials

02. Publication of materials　Contents

０2. Publication of materials

In Moodle, content intended mainly for viewing, such as lesson material files and websites related to lessons, are called "Resources".

By using the modules included in the resource, you can edit text in Moodle as well as presenting materials in various file formats such as PDF files, Word files, and PowerPoint files to students or links to useful websites.

02.1 Uploading files

This section explains how to post lesson material files to a course. There are two ways to upload a file. One is drag and drop the file to upload (Method 1).

In the case the browser you are using does not support drag and drop, from "Add an activity or resource," select "File" and upload the file (Method 2).

Method 1: Upload using drag and drop

① Click the "Edit mode" button at the top right of the course screen to switch to edit mode.

② Drag and drop the file you wish to upload to the section area in the course. After the progress is displayed, the file upload will complete.

③ The file has been uploaded.

You can also upload multiple files using drag and drop. However, when uploading an entire folder, it is convenient to do so using a Zip file described later.

《A cautionary note about file names》

To prevent printing errors on educational devices,
if you assign the file names in Japanese when uploading to Moodle, be careful to keep the file name within 27 characters.

Method 2: Uploading files from the resource table

① After entering edit mode, click the "+ button" and "Activity or resource" in the section to display the available activities and resources.

Select "File" from the menu to display the settings screen for uploading files.

② Edit the displaying file name in the course in the "Name" under the"General".

③ Click "Add" icon.

④ The file picker will be displayed. After selecting A "Upload a file", select the file to be published from B "Attachment".
If you wish to change the file name when uploading, choose "Save as" and enter the new name.

After selecting the file, click C "Upload this file".

⑤ As confirming the file has been added to the file field click "Save and return to course" at the bottom of the screen.

⑥ The file has been posted to the course section.

Changing the display method

After uploading a file, to change its display method or other settings, click the "︙" button on the right side of the file you just uploaded and then "Edit settings".
You can adjust various settings as needed such as the file name and description.

The display method can be changed from "Display" below "Appearance".
By default, it is set to "Open". In addition, "Automatic", "Embed", ”New window”, "Force download", and "In pop-up" are available to select.

However, please beware using "Automatic" and "Embed", the file may not scroll properly on a tablet device etc.

And more, selecting "Hide" under "︙" will make the file invisible to students.
Upon doing so, the file field will be grayed out and labeled "Hidden from students" on the teacher's screen.

02.2 Uploading videos

Video files (MP4 format, etc.) cannot be uploaded to Moodle as they are.
Be sure to use HLS (the HLS Video Management Site) to create a SCORM package before uploading videos to Moodle.

◆HLS (the HLS Video Management Site)
You can log in to the HLS video management site with the same ID and password (username and password for Chiba University Information and Communication Systems) you use for Chiba University Moodle.
The manual of HLS (the HLS Video Management Site) can be viewed from the top page after logging in to HLS (the HLS Video Management Site) once. -> HLS (the HLS Video Management Site)

◆HLS (the HLS Video Management Site) point of contact
The Smart Office is the contact point for inquiries regarding how to use the HLS video management site. -> Point of contact

◆Uploading to Moodle
SCORM packages can be downloaded as a Zip file from HLS (the HLS Video Management Site).
Please upload those to Moodle as they are without decompressing them.

◆Usage precautions
If you need to check the viewing status such as when making the video viewing for an attendance requirement, be sure to publish the video as a "SCORM package." Viewing status is only recorded when viewed as a SCORM package.

◆Please note that viewing status is not recorded for "Privately published URLs."
For instructions on how to check video (SCORM package) viewing status, refer to “12.

Checking activity logs” > How to check viewing status of videos (SCORM packages)

Method 1: Uploading by drag and drop

① Click the "Edit mode" button at the top right of the course screen to switch to edit mode.

② Drag and drop the SCORM package created on HLS (the HLS Video Management Site) to the section area of the course.
Upload the SCORM package as a Zip file without decompressing it.

③ The progress will be displayed, so select "Add SCORM package" and then press the "Upload" button to complete the file upload.

④ The file has been uploaded.

Method 2: Uploading files from the resource table

① After entering edit mode, click the "+ button" and "Activity or Resource" in the section to display the available activities and resources.

Select "SCORM package" from the menu to display the setting screen for uploading files.

② Edit the displaying file name in the course in the "Name" under the "General".

③ Click the icon to add a file.

④ The file picker will be displayed. After selecting A "Upload a file", select the file to be published from B "Attachment". If you wish to change the file name when uploading, choose "Save as" and enter the new name.

After selecting the file, click C "Upload this file".

Select the SCORM package as a Zip file without decompressing it.

⑤ Confirm that the file has been added to the file field, and click "Save and return to course" at the bottom of the screen.

⑥ The file has been posted to the course section.

02.3 Uploading folders

You cannot upload folders directly with Moodle, but you can compress and decompress them on the server using Zip files, enabling you to upload them to Moodle by preparing the folder you want to upload as a Zip file in advance. This method allows batch uploading of multiple files organized in folders.

Uploading Zip files by drag and drop

Click the "Edit mode" button at the top right of the course screen to switch to edit mode.

Drag and drop the Zip file prepared in advance to the course and upload the file (A).

When you upload the file, you will be prompted to select a process (B).

If you select "Unzip files and create folder" (1), a folder generated after extracting the Zip file will be posted in the course.

On the other hand, if you select "Create file resource" (2), the Zip file will be posted as it is.

Click on "Handouts" to start the download.

02.4 Usage restrictions

There is an option "Restrict access" in the settings for the posted materials (available thru "Edit mode" -> "Edit settings"), which enables setting the restrictions on using contents as materials. In the settings of restricting usage, you can select and set "Date", "Grade", "Group", "User profile", and "Restriction set". Here is how to use "Date" to restrict the opening period of a content as the explanation.

① Click "Edit mode" at the top right of the screen.

② Click "︙ " to the right of the content such as the material, and select the "Edit settings" gear mark from the displayed menu.

③ Click "Restrict access" from the displayed screen.

④ Click "Add restriction ...".

⑤ You can limit the timing of the publication/Due date of an assignment for students by clicking "Date" and setting the "Start" and "End" dates and times in the Date field.

* "Activity Completion" is a function that allows an activity to become available depending on the completion conditions of another activity (assignment, SCORM package, etc.). When using this item, be sure to set the "Completion Condition" of the target activity.

⑥ Set the start date and time field by selecting "from" from the pull-down menu.

⑦ Click "Add restriction ...".

⑧ Select "End" from the date drop-down menu and set the end date and time.

★Regarding the "eye icon", an open eye icon means the item is visible to students. You can hide the item from students by clicking on this icon.

⑨ Click “Save and view”.

Screen display for each role of usage restrictions

When you set date usage restrictions, the way they are displayed differs between teachers and students.

【Teacher's screen】

The “Start Date and Time” and “End Date and Time” are displayed on the faculty member's screen. Following “Not available unless the following conditions are met”, information on the usage restrictions you have set is listed, but the display is hidden in the middle, so click “Show more” and “Show less” to change the display of the contents.

In addition, when in edit mode, “Edit Restrictions” is displayed and only the usage restrictions can be edited.

【Student screen】

On the student screen, the dates and times of usage restrictions are displayed differently for "before the period," "during the period," and "after the period."

・Before the period: Only the "start date and time" is displayed.

・During the period: Neither the "start date and time" nor the "end date and time" is displayed.

・After the period: Only the "end date and time" is displayed.

*Only when the time is "00:00", it will say "Available until the end of..."

※Note: “During” will not be displayed until the end date and time set in the Usage Restrictions have passed, and you will not know from when to when.

We recommend that you write the end date and time in “Description” etc., and then check the “Show description on course page” checkbox to display the display period on the screen so that students are aware of it.

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