06. Contacting students Contents Contents
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06. Contacting students
06. Contacting students
If you want to contact all students in a course, you can use "Announcements" to do so all at once. Conversely, if you want to contact only one or some students, you can use "Messages".
06.1 Contacting students all at once using announcements
06.1 Contacting students all at once using announcements
”Announcements" refers to the forum found at the top of the course screen by default, from which only teachers can make a post (students can only view them). Content posted in an announcement will be displayed in the forum along with sent to the email address of the student enrolled in the course. Announcements are very convenient for contacting students all at once.
Click on the "Announcements" icon on the course screen.
Click on the "Add discussion topic" icon.
Enter the notification content for students in the "Subject" and "Message" fields.
Set any other required items and click "Post to forum".
A.“Pinned”
If you check the "Pin" box, the discussion will appear at the top of the forum.
B. "Send forum post notifications with no editing-time delay"
If you check here, your post will be emailed within about 5 minutes . If you do not check here, you can edit your message for 30 minutes after posting, but the emails will be sent 30 minutes later. If many people are using the system at the same time, the sending of the messages may be delayed.
※ Clicking "Advanced" will display the input field for attachments.
Students are able to see the content of notifications posted to Announcements in the "Announcements" section of the Moodle course.
A copy of the content will also be sent to students by email.
Please note, however, that students are not able to reply to these emails.
06.2 Individual communication using messages
06.2 Individual communication using messages
If you want to contact only one or some students, you can use "Messages" to do so.
There are two ways to display the message sending screen.
Method 1: Click "Participants" from the links under the course name.
Method 2: Open the block drawer and click "Enrolled users" in the Administration block that appears.
The "Enrolled users" screen will appear.
A list of faculty and students enrolled in the course will be displayed.
① Check the box at the beginning of the line for the student(s) you wish to send a message to.
② Click on the "With selected users..." field to select an action.
③ Click "Send message".
nter your message in the message body field. The title will display as "New message from XX", with the first and last name enroled in Moodle displayed in place of XX. By default, the content of the message is also sent to their Chiba University webmail address.
However, the email address shown as the sender of the email is one that cannot be replied to, so if you need to contact each other outside of the message, specify your contact information in the text.
Note about University email address:
The email address distributed by the university, "XX@chiba-u.jp" or "XX@student.gs.chiba-u.jp", is the email address to which notifications are set to be sent from the university. In general, this is "XX@student.gs.chiba-u.jp" for undergraduate students and "XX@chiba-u.jp" for graduate students. (This does not apply when forwarding settings have been activated.)
After entering your message, if you are satisfied with the content, select "Send message to X people" to send it.
The view from the student’s perspective 1
A red balloon icon will appear on the navigation bar of the Moodle screen of the student who has received the message, indicating that a new message has arrived.
Clicking on this icon will open the message window, where the student can open and read the messages addressed to him/her.
The view from the student’s perspective 2
When a message is sent, a copy of the content is also sent to the student by email.
Please note, however, that students are not able to reply to these emails.
When a message is sent in Moodle, the sender will not receive an email.
While messages from the "Messages" are also sent to the recipient’s email addresses, they are no longer sent to senders after the Moodle 2021 version by its upgrade.
【Dealing with this change】
・To check if a message has been sent
Select the balloon icon on the upper right to open the "Messages" screen, and if there is a message in "Private", it has been sent.
・ The alternate way to send messages to all students in the class
You can make a post in "Announcements" instead of using the "Message" to reach users (but all student and teacher roles) enrolled in the course.
An email will also be sent to the sender by this way.
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