Moodle User Guide for faculty members - 05. Using questionnaires

After launching edit mode, click “+button” or "Activity or resource" in the section to display a list of available activities/resources. Click on "Feedback" from among them.

Set the feedback "Name" and its "Description".

Set the feedback period and implementation method (anonymous, display of results) as needed.

A. Allow answers from/Allow answers to
By checking "Enable", you can set the response period at the time of confirmation.

B. Select between anonymous/nominal names for the questionnaire
Select "Anonymous" if you want students to answer anonymously, or "User’s name Will be logged and shown with answers" if you want students to include their name.

C. Allow multiple submissions
In the case of anonymous responses, each submission will be treated as a different response, but in the case of recorded usernames, they will be overwritten as a new response.

D. Show analysis page
Select "Yes" if you wish to display to students the aggregated results of the responses.

After submitting their answers, students will be able to view the aggregated results of the responses at the time of confirmation.

E. Completion message
Input the message to display on the screen immediately after students submit a response.

Screen after clicking "Save and display"

05.1.2 Creating questions (Feedback)

Below are the items to add when creating a question.

*There is a limit of 255 characters for the question textbox.

Items that can be added when creating a question

Content

Label

Used when displaying the explanation etc. as a label.．

Multiple choice

Creates a multiple-choice question.

Multiple choice (rated)

Available to set points for each option of a multiple choice and present the result by the average point. Note that the point here has no concern with the grade.

Information

Response time: Displays response date and time.

Course: Displays the course abbreviation (class code) of the course.

Course category: Displays the course category to which the course belongs.

Add a page break

Inserts a new page.

Numeric answer

Allows responses with an integer value in the given range.

Short text answer

You can limit the number of characters that can be entered. The response will only be one line and cannot contain line breaks.

Note) If the return (enter) key is pressed in the short answer field, a response may be unintentionally sent. It is generally recommended to use "Long text answer" and set up a free entry field.

Long text answer

Multiple lines of sentences can be entered. Used to provide a free entry field.

Captcha

A test to make sure a real person is filling in the form and not an automatic spamming program of some sort. Asks a person to write out some distorted text which is displayed on screen. You normally will not need this unless you find yourself getting spammed a lot.

To use this question type you need to acquire a key from Google reCAPTCHA.

Next, the procedure for creating a question is explained below.

① Click the “Feedback” icon in the activities/resources in the Section.

② Select the "Edit questions" tab.

③ Click “Add question” and select the items you want to add.

【Example of how to create a question in “Multiple choice” format】

When selecting "Multiple choice" for a question, proceeding as follows.

① Enter the content of the question in "Question". if checking on the "Required" the question becomes required for students to answer.
*There is a limit of 255 characters for the question textbox.

② Input the answer choices to the question. Enter one answer per line.

③ Click "Save changes to question" to save the created question.
　*: "Label" is used to create an answer-dependent question (see "Creating answer-dependent questions" in the next chapter).

After clicking "Save changes to question" preview the question you have entered.

To add a question, repeat the same process from selecting the question type.

05.1.3 Creating answer-dependent questions

The feedback module can also display subsequent questions depending on the response to a question. As an example, here, a question is being created that leads to Q2 if the response to Q1 is "Yes" and to Q3 if the response is "No".

When creating a root question Q1, a "Label" is set so that it can be referenced from other questions (Q2 and Q3 in this case). When creating its branch questions Q2 and Q3, by using "Dependence on the item" the question branches depending on the responses to Q1.

05.1.4 Displaying and analyzing response results

You can check aggregated response results and individual responses from each respondent in the setting screen displayed by clicking the feedback icon.

Analyzing responses

To display responses select the "Analysis" tab on the settings screen. For multiple-choice responses, the number of responses to the choices and their ratio are displayed with a bar graph. In addition the content of each response is displayed when in written responses. The results can be exported by an Excel file.

（１）Select the "Analysis" tab to see the analysis of the responses.

（２）You can download the analysis results by an Excel file by clicking "Export to Excel".

Displaying individual responses

To view individual responses from each respondent, select the "Responses" tab on the settings screen. If you have changed the "Record user names" setting in the middle of giving feedback, "Non anonymous entries" and "Anonymous entries" is displayed in divided.

The contents of individual responses can also be downloaded as a "Comma separated values (.csv)" or "Microsoft Excel (.xlsx)".

05.1.5 Displaying non-respondents (only when recording usernames)

When using the option to record usernames "Show non-respondents" tab will be added. Select this tab to view a list of students who have not yet responded. You can also select a student and send them a message reminding them to respond.

*Useful usage when recording usernames: If creating a questionnaire from the “Announcements”, selecting the "User’s name will be logged and shown with answers" at the "Question and Submission settings" shows the non-respondents as a list and sending reminders to them is available to prompt a response.

Non-respondents will be displayed and a notification can be sent to prompt them to respond.

05.1.6 Exporting and importing questions

If you want to set the same feedback for multiple items in the course (such as for a questionnaire following every lesson), you can easily copy it by using the "Duplicate" content feature ( see "14. Importing" ).

To use created feedback in other courses, you can use "Export/Import question" to duplicate the feedback into the other courses.

Exporting and importing questions

Exporting questions

Click "Export questions" on the edit screen that appears under "Edit questions".

A file named "feedback_XX.xml" will be created in the "Downloads" folder on your computer.

Importing questions

Open the other course from which you want to import questions.

Create the feedback you want to import.

For instructions on how to create it, refer to “05.1.1 Adding feedback/advanced settings”

Click "Edit questions" on the Feedback screen that appears.

Click on the box labeled "Add question" and select "Import questions".

Specify the file to be imported.

Specify the "feedback_XX.xml" file that you exported earlier.

Either select the file from the "Choose a file…" button or drag and drop the file into the designated box from the Explorer.

*If you are importing feedback with existing questions, please select the following behavior.

Delete old items: overwrites existing questions with template questions (existing responses are also deleted).

Append new items: adds questions from the template file while leaving existing questions. →Append new items

If the questions are successfully imported, "Imported successfully" will be displayed on the screen.

The imported questions will appear on the screen.

05.2 Questionnaire

05.2.1 Adding and configuring questionnaires

After entering edit mode, click the “+ button” or “Activity or Resource” within the section to display a list of available activities and resources. Click “Questionnaire” from the list.

Set the questionnaire "Name" and its "Description".

By checking "Enable", you can set the response period at the time of confirmation.

Set the feedback period and implementation method (anonymous, display of results) as needed.

A. Type

Select whether users will be allowed to respond once, daily, weekly, monthly or an unlimited number of times (many).

B. Select between anonymous/nominal names for the questionnaire

Select "anonymous" if you want students to answer anonymously, or "fullname" if you want students to include their name.
Once the "anonymous" option has been set in a questionnaire, it's impossible to revert to the "fullname" option, for obvious privacy reasons.

C. Students can view all responses

You can set the timing at which other students can view responses.

D. Show analysis page

Select "Yes" if you wish to display to students the aggregated results of the responses.

If the settings are correct, click “Save and display”

05.2.2 Creating questions (Questionnaire)

You can add the following items to questions.

Items that can be added when creating

Contents

----- Page Break -----

Use this to insert page breaks in longish questionnaires.

If your questionnaire uses the Conditional branching feature, then page breaks will be automatically inserted when you add "parent" or "child" questions. Page breaks which are needed to ensure a correct "Conditional branching" flow cannot be moved or deleted.

Check Boxes

Check boxes allow the user to select multiple answers from a list of options.

Date

Use the day/month/year format.

Dropdown Box

There is no real advantage to using the Dropdown Box over using the Radio Buttons except perhaps for longish lists of options, to save screen space.

Essay Box

A format for free-form responses. Depending on the settings, the answer field can use an HTML editor or plain text.

Label

This is not a question but a (short) text which will be displayed to introduce a series of questions.

Numeric

You can set detailed parameters such as the “maximum allowed number of digits” and “number of decimal places” for the numeric values that can be entered.

Radio Buttons

A format where you select options from radio buttons. You can set the vertical or horizontal arrangement. Only one option can be selected.

Rate (scale 1..5)

If you want to rate using names instead of numbers from 1 to 5, you can set this up using “Named degrees”.

Slider

The slider question allows respondents to select a value from a continuous range by dragging a slider between two extremes. A centre value can also be set.

Text Box

Enter the Input Box length and the Maximum text length of text to be entered by respondent. Default values are 20 characters for the Input Box width and 25 characters for the maximum length of text entered.

Yes/No

Simple Yes/No question.

Next, we will explain the procedure for creating questions.

① Access the survey to which you want to add questions from the activities in the course section.

Click the “Add Question” tab.

② Select the item you want to add from the pull-down menu and click “Add selected question type”.

[Example of creating a Checkboxes format]

If you select “Checkboxes” for the question item, proceed as follows.

A. Enter the title of the question item in “Question Name”.

Be sure to enter this if you want to set a branch.

B. Check “Yes” if you want to make it mandatory.

(You can also change this in the question management list.)

C. Set the number of answers for multiple answers in “Min. forced responses” and “Max. forced responses”.

D. Enter the question content in “Question Text”.

E. Enter the answers you want to include as options in the “Possible answers” field, one per line.

③ Click "Save changes" to save the created question.

The questions you entered will be displayed in the “Manage questions” list.

To add more questions, select the item again and repeat the same process.

*If you want to reuse questions from a previously created survey, select the name of the survey you want to copy from “Content options” when creating the survey.

05.2.3 Creating answer-dependent questions

The Questionnaire module can also display subsequent questions depending on the answer to a question. As an example, here, a question is being created that leads to Q2 if the answer to Q1 is "Yes" and to Q3 if the answer is "No".

For questionnaires, please enable “Allow branching questions” in advance.

① Confirm that the “Question Name” of the question being created has been created.

② Select the item you want to ask after the branch and click “Add selected question type”.

③ After filling in the question content, click the “Yes” option from the selection of parent questions under ‘Dependencies’ and confirm that “This answer given” is set, then click “Save changes”.

The branch question will be created.

05.2.4 Displaying the results of your answers

To view the responses, select the “View All Responses” tab in the settings screen. The number of responses for each option and the total number of responses will be displayed along with a graph. For written responses, the content of each individual response will be displayed. You can also export the results to an Excel file.

How to view all response results

(1) Open the target survey and click “View all responses.”

(2) The survey results will be displayed in a list. If necessary, you can sort or download the results.a

Displaying individual responses

To display individual responses for each respondent, select the “List of responses” tab on the settings screen.

If the response is anonymous, it will be displayed as “Response 1,” “Response 2,” and so on.

You can also download the contents of individual responses by selecting “Save as PDF” from the print menu.

05.2.5 Displaying non-respondents

In the case of questionnaires, regardless of whether the setting is “full name” or “anonymous,” you can see the number of users who have not responded to the questionnaire from the “Non-respondents” tab. If the setting is “full name,” the target users will also be displayed in a list.

It is also possible to send messages to non-respondents.
In the case of “Anonymous,” the message will be sent to all non-respondents. In the case of “Full Name,” you can select specific recipients to send the message to.

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