BUCS Event Entry

BUCS Events Guidance

Click to view the full website with a complete 2025-26 list of BUCS Events

BUCS Event Entry Form

If your Club wishes to enter a team or individual into a BUCS Event the following form MUST be completed to ensure the entries can be approved correctly by the Sports Programme Administrator. If the form is not complete, entries will NOT be approved.

BUCS Event Entry Policy.pdf

Complete the following form -

To be completed by Chair and/or Event lead
Failure to fully complete 48 hours PRIOR to the event entry deadline (stated on the BUCS Event page), will result in your clubs inability to participate in the event
Please ensure you have read, and understand the Sport Hallam policy before completing this form

Please note that funding towards the event will not be provide if the individual/s competing do NOT have a Sport Hallam or Sport Hallam Ultimate membership.

How to Enter on BUCS Play

BUCS Events - Support.pdf

After you have applied to enter an event, there are two approval steps to confirm your participation:

1. Institution Administrator Approval:

Each university/college has one or multiple staff members responsible for managing events, who are known as Institution Administrators (IAs). After you have applied, your IA will need to approve or reject your entry via their IA Dashboard to confirm/reject your application on behalf of the institution.

Your institution might reject your entry for several reasons, for example, each institution might be limited to a certain number of places per event (e.g. selecting their top two 100m Freestyle swimmers), your entry may be missing some required information, or any other institution-specific reason such as a financial decision.

2. BUCS Approval:

Once the entry deadline has closed, and if your entry was approved by your IA, the BUCS Event Lead will finalise the entry list based on the event-specific qualifying criteria and the event's capacity (for example: a Golf event may be limited to the top 100 applicants based on who has the lowest golf handicap).

Once the entry list has been finalised, an Accepted/Provisional Entry List will be published on the BUCS website via the specific event page. If you have been successfully added to the final entry list, you will receive a pre-event email from BUCS with everything you will need to know about competing at the event.

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