Training Plans
The training plan is a written agreement and is designed to communicate basic expectations and points of agreement between the teacher-coordinator, the training sponsor, the student, and the parent(s)/guardian(s). It is not a contract. The training plan should be used throughout the school year to help guide the student’s learning experience.
Training Plan Requirements
Who is Required to Have a Training Plan
All students participating in practicum courses must have a signed and completed training plan on file in Google Drive (use the link at the bottom of this section).
Any student participating in off-site training must have a training plan on file BEFORE the training occurs.
What is in the Training Plan
an overview of basic expectations and agreement of student, parent/guardian, training sponsor, and teacher-coordinator;
essential knowledge and skills for the approved career cluster program area;
study assignments correlated with the essential knowledge and skills;
documentation of WBL experiences; and
documentation of class instruction experiences.
Mandatory Record Keeping
Training plans should be retained for a minimum of five years after the student exits or completes the program or in accordance with local district policies for student record retention. Completed training plans will be kept in Google Drive (use the link at the bottom of this section).
A training plan is a student education record and should be handled in accordance with the Family Education Rights and Privacy Act (FERPA) and local district policies.
Mandatory Distribution
State and federal policies require that additional copies of a student's training plan be provided to
the student;
the employer; and
the parent/guardian (if the student is under age 18).
Click here to download the training plan template
Click here to upload completed training plans to Google Drive
How to Complete Unpaid Training Plans
Student, School, and Course Information
Training Period and Probationary Period
Enter the training period start date and end date.
The training period should begin on the first day of school
The training period should extend through the student’s graduation date.
The training sponsor determines the number of days of the probationary period based on the employer’s standard policies.
Hazardous Occupations, Nondiscrimination, and Signatures
Occupations listed as hazardous by the Secretary of Labor for children under the age of 18 are listed in the Child Labor Bulletin 101.
Texas Essential Knowledge and Skills for Training Objective
In the first column, list all TEKS found in the Texas Administrative Code (TAC) Chapters 127 or 130 for the specific course.
In addition, the instructor and training sponsor should collaborate to identify the essential occupational knowledge and skills required to achieve the training objective that are not related to the state adopted TEKS.
Source of Training and Information
Next to each essential knowledge and/or skill statement, indicate with checkmarks in columns two and three whether the occupational training and information will come from work-based instruction, individualized class study, or both.
Specific Related Study Assignments
In column four, across from the corresponding knowledge and/or skill statement, list study assignments, tasks, and/or reference materials assigned to the student to supplement the work-based and classroom instruction for the respective TEKS.
Advanced Occupation-Specific Knowledge and Skills
After listing all of the essential knowledge and skills for the training objective, it may be appropriate to add a section for advanced occupationally specific knowledge and skills. This section is designed for advanced training and study which are above and beyond the essential knowledge and skills required in a level one career preparation or practicum course.
Record Keeping Requirements for Program Compliance
Purpose
A record is a document consciously retained as evidence of an action. Work-based learning (WBL) teacher-coordinators are required to maintain records to demonstrate that their WBL courses comply with laws, regulations, and policies.
Notice of Nondiscrimination
A Notice of Nondiscrimination in CTE must be included on promotional materials, policy manuals, student admission forms, and other printed materials that are developed for distribution to students, parents, employers, or the general public. Keep a copy of all CTE printed materials distributed to students, parents, employers, or the general public.
Please visit the Methods of Administration section of the CTE Handbook page to view the nondiscrimination statement.
Individualized Training Plans
All career preparation and practicum students are required to have completed, signed individualized training plans on file in the student's permanent record by the required deadline.
Training plans are important for documenting that
the Texas Essential Knowledge and Skills (TEKS) of the course were met;
appropriate occupational safety training was provided; and
all parties agreed to the training plan.
The only exception to the required training plan documentation is in the case of an unpaid practicum course in which the teacher-coordinator is also providing the work-based instruction. In this instance, the training plan documentation mentioned above is not required.
Work Experience Records
WBL teacher-coordinators must monitor the WBL students’ classroom and worksite hours and maintain records that demonstrate compliance with federal and state requirements.
WBL students’ weekly work hours must meet minimums and maximums dictated by labor laws, regulations, and policies in order for districts to
comply with federal and state requirement
grant credits for WBL courses; and
receive state funding for CTE programs.
Teacher-coordinators are responsible for documenting the number of hours that career preparation and practicum students spend receiving classroom instruction. Students are responsible for reporting their work-based training hours on their weekly training reports and time sheets (or a similar report that can be collaborated with employer records).
Training Site Visitation Records
As discussed in Lesson 3.2, Student Attendance Accounting Handbook (SAAH) rules require work-based learning (WBL) teachers to visit each student's training site at least six times per school year and at least one time each grading period.
WBL teacher-coordinators must document each onsite visit to each training station. The following are templates you may make a copy of and use.
Sample WBL Training Site Visit Form
Sample WBL Training Site Visits Record Form
Sample WBL Training Sites Visits Record Single Student
Student Performance Records
WBL teacher-coordinators are responsible for maintaining records to document each student’s performance and support each student’s evaluation.
Use training sponsor evaluation forms and training station visitation records to document student performance at the training station. Use standard methods of evaluating and documenting classroom performance to document each student’s WBL classroom experience, such as
student projects and assignments;
quizzes and exams; and
classroom performance evaluations.
Record Keeping Filing System
Google Drive Filing System
All required work-based learning records are kept in the "Teacher WBL Records" folder directory in Google Drive. Folders are organized by campus, then program. Please keep all records in the appropriate folder.
