What items should you consider purchasing?
Items that are recommended by the local Advisory Committee
Items that will support student mastery of your course(s) Texas Essential Knowledge and Skills (TEKS)
Approval for purchase requests is at the sole discretion of the CTE Director.
Follow the steps below to make a purchase request.
Step 1: Gather the Required Information
Gather the Required Information
Item name(s), quantity, price per unit, total price, and shipping cost
TIP: If you have multiple types of items in your request, you can add this information to the ticket description
The specific TEKS that are supported by the purchased items and an explanation of how they will be used.
Vendor's name and web address
Vendors must be approved by Jubilee Academies. Check with Luis Pacheco to see if a vendor is on the approved list.
Screenshot of the shopping cart
Step 2: Submit a Ticket Through Incident IQ Ticket
Step 2: Submit a "CTE Item Purchase Request" Ticket in IIQ
Once you have gathered the required information, submit a "CTE Item Purchase Request" ticket through IIQ.
Approval for all purchase requests is at the discretion of the CTE director.
STEPS:
Create a "New Ticket"
Select "Department Requests and Issues"
Select "DEPARTMENT - CTE"
Select "CTE Item Purchase"
Enter the required information and upload a screenshot of your shopping cart
Step 3: Procurement Process & Receiving of Items
If your purchase request was denied - the department will contact you to discuss potential alternative solutions to support your needs.
If your purchase request is approved - a requisition for the order will be submitted. Each requisition has to be approved by a number of district leaders. This "approval path" typically takes one to two weeks, but in some cases can take longer. Once the requisition is approved, a purchase order (PO) is created and the order is submitted. The department will communicate the anticipated delivery date with you and your campus administrative assistant.
Receiving items - In order for payment to be processed and sent to the vendor, Jubilee Academies requires proof that the items were received. When your items arrive, you are responsible for emailing packing slips to luis.pacheco@jubileeacademic.org. If your items arrived without packing slips, you may email a photo of the shipping label, showing the name and address of the recipient.
Inventory items - The last step in the process is to add your newly acquired items to your CTE inventory spreadsheet. For more details on the inventory process, please see the Inventory page of this site.
How to Submit a CTE Purchase Request Video Instructions
How to Submit a CTE Purchase Request.mp4