Jubilee Academies CTE Department

HOSA- Future Health Professionals is a career and technology student organization recognized by the United States Department of Education. HOSA provides a unique program of leadership development, motivation and recognition to attract career-minded, qualified students to health care professions. HOSA, TA (Texas Association) is a state charter of National HOSA, consisting of local chapters and members who are currently enrolled in or associated with Health Science Technology Education Programs as conducted by or in secondary and post-secondary/collegiate schools of Texas, or interested in pursuing a career in a medical profession. HOSA students develop essential knowledge and skills that prepare them to explore and pursue a career in health care.

National Website www.hosa.org

Texas Website www.texashosa.org

Texas HOSA Contacts

Texas HOSA Executive Director & State Advisor

Janet Villarreal

201 W. Hillside Road, Suite 26

Laredo, TX 78041

(877) 728-0150

janet.villarreal@texashosa.org

Texas HOSA Officer Coordinator

Kelly Cowan

kelly.cowan@texashosa.org

Texas HOSA Competitive Events Coordinator

Anne Regier

anne.regier@texashosa.org

Establishing a New Chapter

Local Advisor Video Tutorial - Affiliation System

Deadline for affiliation is NOVEMBER 15th.

Affiliation Process

The Affiliation Process is online and is easy! All chapters affiliate through the HOSA website at www.hosa.org.

Affiliation Instructions

The first step in using the online affiliation system is to have your local advisor (typically a health science instructor at your school) call your HOSA State Advisor or call HOSA Headquarters (800.321.4672) to request the charter number and password for access to the affiliation system. If your chapter was affiliated last year the charter number and password should be the same.

Janet Villarreal, Texas State Advisor

(877) 728-0150

With your chapter’s password and national charter number, your local advisor can begin the affiliation process by going to the following link and entering your charter number and password at the login area.

Call HOSA Headquarters at 800.321.4672 if you have any questions.

Complete chapter affiliation using the HOSA Conference Management System (HOSA CMS).

This site will be used a lot:

complete chapter affiliation;
register for a Chartered Association event or conference;
register for State Leadership Conference (SLC)
register for HOSA International Leadership Conference (ILC).

BEST PRACTICE: The charter number and password are needed prior to logging into the HOSA CMS. Make certain to file this information in a very easy-to-access location, perhaps even in your cellphone.

Click here to sign up for the new HOSA advisor email

Make sure to complete the sign-up link to receive emails with helpful information so you will be on the HOSA Local Advisor Listserv.

BEST PRACTICE: ALL HOSA Local Advisors should complete this signup. The State Advisor might include it with the Back-to-School mailing.

Advisor Handbook

Chapter Handbook

San Antonio and Austin: Area 1

Brownsville and Kingsville: Area 7

11 Steps to Organizing a New Local HOSA Chapter

Step One: Get to Know HOSA

What is CTE?

Not every individual serving as a HOSA Local Advisor will be familiar with Career & Technical Education (CTE). This video serves to introduce all HOSA Local Advisors to CTE.

CTE 101 Video

HOSA Definitions and Abbreviations

Abbreviations and Definitions List

HOSA Benefits and Opportunities

Why HOSA?

Connect, Inspire, and Engage PowerPoint

PowerPoint

HOSA Basic Information

HOSA: The Basics

HOSA Chapter Timeline

HOSA Publications

HOSA Introduction Lesson Plan

Basic resource for use by the HOSA Local Advisor when introducing HOSA to the (prospective) chapter members and for the State Advisor when training New Local Advisors.

PowerPoint

Step Two: Get Connected

Stay connected to your HOSA State Advisor and to other HOSA Local Advisors in your state, and stay up-to-date on Chartered Association HOSA events.

Texas HOSA Executive Director & State Advisor

Janet Villarreal

201 W. Hillside Road, Suite 26

Laredo, TX 78041

(877) 728-0150

janet.villarreal@texashosa.org

Step Three: Recruit Students

Student Recruitment Videos and Resources

Video Library

Sample Member Application

Use this resource to gather information prior to affiliating the student members and you’ll have the requested affiliation information (cell number; email; demographic information; etc.) in one location. Add this resource to your student files and you’ll have all the information you need at your fingertips.

Sample Letter to Parents of Prospective Members

The student may be hyper-excited about joining HOSA and gaining parental support facilitates the HOSA experience. Include specific chapter details and continue communicating with the parents / guardians throughout the year.

BEST PRACTICE: Requesting parent / guardian contact information, especially an email, will facilitate the sharing of chapter information, including a chapter newsletter if one is produced.

Sample Photo Release Form

Get permission before posting a member’s photo or using it for a publication. This could be sent with the Sample Letter to Parents of prospective Members.

Step Four: Affiliate

Local Advisor Video Tutorial - Affiliation System

Deadline for affiliation is NOVEMBER 15th.

Affiliation Process

The Affiliation Process is online and is easy! All chapters affiliate through the HOSA website at www.hosa.org.

Affiliation Instructions

The first step in using the online affiliation system is to have your local advisor (typically a health science instructor at your school) call your HOSA State Advisor or call HOSA Headquarters (800.321.4672) to request the charter number and password for access to the affiliation system. If your chapter was affiliated last year the charter number and password should be the same.

Janet Villarreal, Texas State Advisor

(877) 728-0150

With your chapter’s password and national charter number, your local advisor can begin the affiliation process by going to the following link and entering your charter number and password at the login area.

Call HOSA Headquarters at 800.321.4672 if you have any questions.

Complete chapter affiliation using the HOSA Conference Management System (HOSA CMS).

This site will be used a lot:

complete chapter affiliation;
register for a Chartered Association event or conference;
register for State Leadership Conference (SLC)
register for HOSA International Leadership Conference (ILC).

BEST PRACTICE: The charter number and password are needed prior to logging into the HOSA CMS. Make certain to file this information in a very easy-to-access location, perhaps even in your cellphone.

Click here to sign up for the new HOSA advisor email

Make sure to complete the sign-up link to receive emails with helpful information so you will be on the HOSA Local Advisor Listserv.

BEST PRACTICE: ALL HOSA Local Advisors should complete this signup. The State Advisor might include it with the Back-to-School mailing.

Step Five: Develop Bylaws

Bylaws don’t have to be scary! This section will provide an introduction to bylaws and why bylaws are important. BEST PRACTICE: Each local HOSA chapter should send a copy of their Bylaws to the HOSA State Advisor.

Tips for Writing Bylaws

HOSA Bylaws

HOSA Bylaws as they pertain to student membership.

Sample Bylaws for Local Chapters

Sample Bylaws for the local chapter. Get the local officers and student members involved in the process.

Remember…HOSA is student-led and each voice counts.

Step Six: Role of the HOSA Advisor

Commitment of a Local Advisor

Being a HOSA Local Advisor requires commitment and dedication to advising the student members in the many areas of leadership. We appreciate YOU!

Rules for HOSA Advisors

Helpful reminders of your role as a Local HOSA Advisor and job within the local chapter.

Chapter Advisor Job Description

The HOSA Chapter Advisor

Chapter Management

Learn how to help local chapter officers be more involved in local chapter meetings to ensure all local members are contributing ideas, talents and suggestions and active participates of the meeting.

Step Seven: Elect Officers

Officer Roles

Student members will want to run for office if they understand the role of each office. Share this resource as a way of teaching about leadership prior to the election process.

HOSA Chapter Officers

Details Duties and Responsibilities for each local chapter officer.

Sample HOSA Officer Application

Advisors are encouraged to use this template to create an officer application form that works for the local chapter.

Consider posting each application in the classroom so all members can view the candidates’ qualifications prior to the election process.

Sample Officer Parent Letter

Parent cooperation and support is paramount in the success of a local HOSA chapter officer. Make certain to communicate openly and often with the parents in regard to the success of the officer.

Sample Officer Contract

Officer expectations.

Officer Behavior Agreement

A sample of expected behavior agreement with delineated consequences made between the local officer and the advisor.

Employer Notification and Memorandum of Understanding

After-school HOSA chapter activities require a commitment on the part of the chapter officer. When employed, the officer may need to request time off from a job. Informing the employer early in the process will lead to better understanding and cooperation when scheduling the officer time-off to attend the required activities.

Sample HOSA Local Officer Discipline Policy

For every action there is a reaction and knowing this upfront will enable the officer to gain an understanding of the resulting reaction if he /she does not follow the established guidelines. This resource validates the disciplinary action on the part of the HOSA Local Advisor.

HOSA Installation Ceremony

“The HOSA Way” of installing officers. This ceremony is a more formal way for installing officers in the classroom and during an installation ceremony for school personnel and parents.

Officer Succession Plan

This four-step officer team succession plan guides the current officers in developing a plan to train the upcoming officer team. A strong officer team perpetuates the continuation of the local chapter. If all officers are graduating without having a succession plan in place, the chapter could be in jeopardy of disbanding. Don’t let that happen…start planning now for the next team of chapter officer leaders.

Step Eight: Hold Chapter Meetings

Agendas and Minutes

General information for the HOSA Local Advisor, including how to involve students in the meeting and points of interest to enhance the meeting.

Ice Breakers and Team Building Activities

Add these ice breakers and team-building activities to your current tool kit and let the chapter meeting fun begin!

Conducting a HOSA Committee Meeting

Committee meeting information.

Sample Agenda

The local HOSA officers should plan an Agenda for every chapter meeting; submit it to the Advisor for edits and final approval and distribute it to the members prior to the meeting. Share these resources to guide the officers in competing this important and essential meeting requirement.

Sample Agenda with Notes

Sample Meeting Minutes

Minutes sample.

Sample Treasurer Report

Treasurer sample.

HOSA Committee Report

Each committee, Standing or Ad hoc, needs to prepare a report for presentation at the chapter meeting. A copy can be given to the Secretary for filing.

Meeting Evaluation

When you and the officer team want to gather data about the chapter meeting, develop an evaluation tool for the members. The thoughts and ideas expressed will offer guidance in the planning of future meetings. This is another way to have each member offer input so he /she feels that voicing an opinion will count.

Step Nine: Program of Work Activities

A chapter activity plan is known as a Program of Work (POW) including financial, leadership activities, fundraising activities, etc.

Program of Work

The “why” and “how” of executing a Program of Work.

Sample Program of Work

Samples so chapter members can develop their chapter POW.

Blank for POW

A blank form for the members’ use in planning the POW.

POW Planning Sheet

Each scheduled activity needs to be “planned” well in advance and the members planning the activity could use this in the planning stages. A planning sheet is a fantastic resource.

Chapter Goal Planning Worksheet

Every HOSA event or activity needs to have a goal. This HOSA Chapter SMART Goal Planning resource will help the members remain focused in the early planning stages of the project.

Financial Leadership Activities

Every chapter needs financial stability in order to support chapter activities, community service projects, and members as they participate in HOSA leadership conferences.

Fundraising Handbook – HOSA’s guide to fundraising

Fundraising Suggestions

Sample Partnership Letter – Asking for financial support from local health leaders or organizations can be challenging and even intimidating. HOSA provides a sample letter to get you started in the process. Developing a partnership with health organizations and professionals will benefit the members and partners in numerous, impactful ways.

Step Ten: HOSA in the Classroom Through Competitive Events

The HOSA Competitive Events (CE) Program boasts eighty-four events in eight categories. This section will provide links to Competitive Event resources, updates and ideas to incorporate events into the classroom.

BEST PRACTICE: As the CE guidelines are incorporated into class assignments / projects, use the Rating Sheet from the guidelines as a rubric when grading students. The Rating Sheet can be edited to align with your assignment requirements. This process will help prepare your future competitors become familiar with the guidelines and the “judging” process.

Competition Through HOSA

HOSA members will experience various forms of competition throughout their lives. This resource serves to show the student member a positive view of competition through the HOSA CE Program.

Competitive Event (CE) Guidelines

This links you directly to the current CE guidelines. Word of advice…always tell your competitors to practice and prepare for competition using the most current guidelines as noted in the date listed in the bottom corner of each guideline.

Competitive Event Resources

Compilation of all resources used for the competitive events offered through HOSA’s CE program.

General Rules and Regulations (GRR)

A “Must Read” resource for every competitor and HOSA Local Advisor. Here you will find ALL rules and regulations of the CE program; answers to CE questions; and directions for competitor success during competition.

Appendices

Appendix A – Multiple Sections

Appendix B – Inquiry Procedure

Appendix C – Written Test Instructions

Appendix D – Dress Code

Appendix E – Demos & Pilots

Appendix F – Cell Phone and Smart/Electronic Device Policy

Appendix G – Competitive Event Photo ID Requirement

Appendix H – HOSA Members with Special Needs

CE Useful Tools

Links to a page consisting of a diverse listing of Competitive Events (CE) information. Your State Advisor will share more about this in regard to the HOSA competitive events held in your Chartered Association.

Step Eleven: Attend Conferences

The opportunity to attend a HOSA conference is an experience of a lifetime. This section provides information about the International Leadership Conference (ILC). Check with your HOSA State Advisor on regional or state leadership conference opportunities in your area.

International Leadership Conference

The highlight of every year for HOSA members is the HOSA International Leadership Conference. This conference has so many highlights… nationally known speakers; educational workshops; health-related exhibitors; exciting general sessions; highly competitive CE program; networking opportunities with HOSA members around the world; and so much more! Your State Advisor will keep you informed of how you and your members can participate in the ILC.

Plan…prepare…participate…you won’t want to miss out on the memories!

Washington Leadership

A capstone leadership experience for HOSA officers and members.

Academy (WLA)

Chartered Association Executive Council members and local chapter leaders takes place yearly in the fall. HOSA provides a unique leadership development opportunity for YOUR local leaders (Chapter officers) and will leave them with transferrable skills which can be implemented in the chapter meetings. This action-packed experience for HOSA Chartered Association Executive Council members and local chapter leaders proves to be the highest level of leadership development for HOSA-Future Health Professionals.

ILC Deadline Checklist

HOSA’s way of helping you stay on top of your important deadlines for attendance at the ILC.

HOSA Chapter Safety Checklist

You teach safety in the classroom so why not teach it for attendance at any HOSA event? For many students, a HOSA overnight event is a first-time experience and their safety is paramount to the student, you, the school, and especially the parents /guardians.

Competitive Events General Information

New Advisor Handbook Revision 2020

Some chapters participate in regional (area), state and national conferences and competitions in order to further their knowledge and understanding of the health professions. For those chapters, HOSA offers the National HOSA Competitive Events Program.

The venues for the competitive events program include a series of leadership conferences. A very active HOSA chapter will have student members involved in various levels of competitive events. Students who qualify (win) can compete at their state leadership conference. Each state association is allowed to enter the top three winners in all events, except the Recognition Events, for the HOSA International Leadership Conference (ILC) that is held every June in a different city across the United States. (See HOSA Handbook, Section B, Rules and Guidelines for eligibility for Recognition Events.)

HOSA Competitive Events - An Overview

There are currently 79 different HOSA competitive events. Most events have secondary (high school) and postsecondary/collegiate divisions. There is also now a specific set of events for the Middle School Division.

All of the events are designed to prepare students to successfully pursue a health career.

All of the events are an extension of what is taught in the health science classroom.

The instructions for all competitive events are found in the event guidelines which are in the HOSA Handbook, Section B, or hosa.org/guidelines.

HOSA Competitive Events - In the Classroom

A classroom teacher and HOSA advisor can use the events as instructional tools in the classroom. For example, a teacher might ask students who are learning about legal and ethical responsibilities to write an essay on the value of ethics in the health professions, and grade the essay using the Extemporaneous Writing rating sheet. (Educators call them rubrics.)

Or, a teacher whose student wants to be a veterinarian can give the student the Veterinary Science guidelines and have the student volunteer at an animal clinic, learning the skills and preparing for competition. At the same time, the student figures out if he/she really wants to be a veterinarian, and prepares to succeed in pursuing a veterinary career. Examples of how teachers use HOSA in the classroom are numerous and can be found at hosa.org/advisorresources. The point is, HOSA competitive events program is first and foremost about health science learning and preparing for a health career.

HOSA Competitive Events - A Motivational Tool

The opportunity to compete against other students from rival schools and states can be motivating for many students. In order to be successful in competitive events, most students must spend hours upon hours outside of the classroom – studying, practicing and learning. And that translates into future academic and career success!

HOSA Competitive Events - Levels of Competition

Some states have regional (area) conferences. You will need to check with your state advisor to determine the process in your state. All states have state leadership conferences in the spring. State winners qualify for the HOSA National Leadership Conference in June.

HOSA Competitive Events - Getting Started

As the chapter advisor, you are responsible for knowing the requirements and deadlines for conference registration and for making the appropriate travel arrangements. Your HOSA members are responsible for their success in an event, and for knowing and following the rules.

All HOSA event guidelines (the rules) are available online at hosa.org/guidelines. There are no secrets or tricks for success in competitive events, other than:

1. Follow the guidelines.

2. Practice, practice, practice.

As a new advisor, we encourage you to read and become very familiar with the HOSA Handbook, Section B. This Handbook contains the rules for competition and you must know the rules so you will be able to effectively advise your students and for you to discover the wonderful learning resources you have for use in the classroom. Remember: Students who cannot travel to state and national competition can still benefit from HOSA assignments.

Competitive Events

New Advisor Handbook Revision 2020

HOSA members are encouraged to take full advantage of the National HOSA Competitive Events Program, a constantly expanding and improving series of healthcare-related competitive events. At the 2020 ILC, HOSA is sponsoring 50 REGULAR Events and 7 Recognition Opportunities.

Code designations for event registration are listed below. Make sure that you are using the appropriate code to enter your student into the correct event. The wrong code will enter your competitor into the wrong event, therefore, causing great confusion at orientation. If you have any questions about the event code, please contact your state advisor. These codes must be properly entered on the registration online.

HOSA members may enter only one competitive event at the HOSA International Leadership Conference. In addition, competitors may participate in as many Recognition Events as they wish.

Health Science Events

1. Behavioral Health............................................................................BH

2. Cultural Diversities & Disparities in Healthcare.............................CDD

3. Dental Terminology..........................................................................DT

4. Human Growth & Development....................................................HGD

5. Medical Law and Ethics................................................................MLE

6. Medical Math..................................................................................MM

7. Medical Reading.............................................................................MR

8. Medical Spelling..............................................................................MS

9. Medical Terminology........................................................................MT

10. Nutrition........................................................................................NUT

11. Pathophysiology............................................................................PAT

12. Pharmacology...............................................................................PHA

Health Professions Events

13. Biomedical Laboratory Science.....................................................BT

14. Clinical Nursing.............................................................................CN

15. Clinical Specialty...........................................................................CL

16. Dental Science..............................................................................DS

17. Home Health Aide.......................................................................HHA

18. Medical Assisting..........................................................................MA

19. Nursing Assisting..........................................................................NA

20. Personal Care*..............................................................................PC

21. Pharmacy Science........................................................................RX

22. Physical Therapy...........................................................................PT

23. Sports Medicine...........................................................................SM

24. Veterinary Science........................................................................VS

Emergency Preparedness Events

25. CERT Skills .............................................................................CERT

26. CPR/First Aid............................................................................CPR

27. Emergency Medical Technician................................................EMT

28. Epidemiology...............................................................................EP

29. Life Support Skills*....................................................................LSS

30. MRC Partnership......................................................................MRC

31. Public Health...............................................................................PH

Leadership Events

32. Extemporaneous Health Poster.................................................EHP

33. Extemporaneous Writing............................................................EW

34. Health Career Photography.......................................................HCP

35. Healthy Lifestyle...........................................................................HL

36. Interviewing Skills*........................................................................IS

37. Job Seeking Skills.......................................................................JSS

38. Organizational Leadership.............................................................OL

39. Prepared Speaking........................................................................PS

40. Researched Persuasive Writing and Speaking...........................RPS

41.Speaking Skills*..............................................................................SS

Teamwork Events

42. Biomedical Debate........................................................................BD

43. Community Awareness..................................................................CA

44. Creative Problem Solving.............................................................CPS

45. Forensic Science.............................................................................FS

46. Health Career Display...................................................................HCD

47. Health Education.............................................................................HE

48. HOSA Bowl.....................................................................................HB

49. Medical Innovation..........................................................................MI

50. Parliamentary Procedure.................................................................PP

51. Public Service Announcement......................................................PSA

Recognition

52. Barbara James Service Award.....................................................BJSA

53. Healthcare Issues Exam................................................................HCIE

54. HOSA Happenings...........................................................................HH

55. HOSA Service Project......................................................................NS

56. Outstanding HOSA Achievement..................................................OHA

57. Outstanding HOSA Leader.............................................................OHL

National Geographic Learning - Academic Testing Center Events

1. Allied Health Statistics

2. Anatomy and Physiology

3. Biochemistry

4. Bioengineering

5. Biology

6. Career Development

7. General Chemistry

8. Human Heredity

9. Leadership

10. Medical Math Advanced

11. Microbiology

12. Occupational Health & Safety

13. Organic Chemistry

14. Physics College

15. Public Health

Middle School Events

Health Science

1. Health Career Exploration............................................................M-HCE

2. Foundations of Medical Terminology...........................................M-FMT

3. Math for Health Careers..............................................................M-MHC

4. Medical Reading.................................................................................MR

5. Nutrition.............................................................................................NUT

Emergency

6. Life Threatening Situations............................................................M-LTS

7. Public Health.......................................................................................PH

Leadership

8. Extemporaneous Health Poster.......................................................EHP

9. Health Career Preparation M-HCP 10. Healthy Lifestyle...................HL

11. Prepared Speaking..........................................................................PS

12. Speaking Skills*...............................................................................SS

Teamwork

13. Dynamic Decisions.....................................................................M-DD

14. Exploring Medical Innovation....................................................M-EMI

15. Health Career Display....................................................................HCD

16. Health Education..............................................................................HE

Recognition

17. Barbara James Service Award.....................................................BJSA

18. HOSA Happenings...........................................................................HH

19. HOSA Service Project.......................................................................NS

“M” in front of an event designates a special event ONLY open to Middle School members.

* Denotes event for students under IDEA

Integrating HOSA into the Classroom

Integrating is much easier than you think; in fact, as you read the list you will quickly find that you are most likely doing several things already. The possibilities are endless, as health science teachers continue to invent and share new ideas with each other. The list below contains a few of the ideas that instructors were willing to share. As you grow in the classroom and in your understanding of how HOSA strengthens that experience, we encourage you to share your ideas with us to be passed on to other instructors.

Suggested Ways to Integrate HOSA into the Classroom

Using the Extemporaneous Writing guidelines, students are to write on “The Value of Knowing Body Directions, Planes, and Cavities.”

Have students participate in a simulation of the Medical Spelling event using the Terminology lists provided for this unit of instruction.

Have each student write five fill-in-the-blank questions related to the structure of the muscles. Then, using HOSA Bowl guidelines, play HOSA Bowl. Note: If you do not have a buzzer system, you may substitute a bell.

Using the guidelines for “Biomedical Debate” debate the topic “Heart Transplants – No Restriction.

Following the HOSA Extemporaneous Health Poster guidelines, have students create a health poster on one of the lymphatic disorders. The poster should contain factual information about the disorder presented. Have students share their posters, and teach the rest of the class about the disorder.

Using the HOSA guidelines for Researched Persuasive Writing and Speaking, have students write a persuasive speech on the topic, “To Tube My Child’s Ears or Not to Tube My Child’s Ears.” Students will probably need to research the controversy surrounding this topic prior to writing.

Divide students into groups of 3-4 and have them complete the exercise “Medical Decisions” (Appendix 1H15.03A) using the Creative Problem Solving guidelines and rating sheet.

Have the students choose a partner and draw a name of a profession. (Prepare cards prior to class). The students should do a career health display per HOSA Health Career Display guidelines. The students can exchange professions but all must be done. The projects are then shared with the class and they could be shared with the school on a career day.

At a HOSA meeting have members develop a questionnaire that would help to identify people who might be prone to diabetes mellitus. Have a HOSA member seek to get the questionnaire published in the school newspaper. Along with the questionnaire, publish a list of lifestyle changes that might help prevent or delay the onset of diabetes.

Using the HOSA guidelines for Extemporaneous Writing, have students write on the topic “Why credential health care professions?”

Using the Biomedical Debate guidelines and topic, have the students prepare and debate the current topic. Another topic you can use is “Confidentiality – Everyone’s Right?”

Classroom Activities & Lesson Ideas:

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