Jubilee Academies CTE Department

CTE is a big supporter of teacher/student travel throughout the school year. Local instructional trips, student organization competitions, and visiting other campuses are examples of travel.

If you are planning an instructional trip, it is imperative that you follow and complete the steps outlined below.

Note: Only students with completed, signed, returned, and filed forms may participate. Failure to comply with this mandatory rule places you, your CTE administrators, and Jubilee Academies at serious and unnecessary liability risk and could result in disciplinary action, including termination.

Step 1: Gather the Required Information

Gather the Required Information

Planning for student travel begins with gathering the required information for submitting a "CTE Field Trip Request Approval" ticket through IIQ.

You will need the following:

Departure time/date
Return time/date
Location address
Registration/attendance fees
- - Leave blank if there are no fees
  - If the trip involves fees, you'll need a screenshot of the shopping cart or of the fee details if no cart is available
Number of students attending and their grade levels
Names of staff members attending
List of relevant TEKS (please include the full wording; do not just list the number)

Step 2: Submit a Ticket Through Incident IQ

Step 2: Submit a "CTE Field Trip Request" Ticket in IIQ

Once you have gathered the required information, submit a "CTE Field Trip Request" ticket through IIQ.

Approval for all field trip requests is at the discretion of the CTE director and your campus principal.

Step 3: Parent Permission and Required Forms

Step 3: If Approved, Gather Required Forms From Students

All instructional trips require mandatory student travel forms to be signed, returned, and filed in the appropriate Google Drive folder (see student travel forms section at the bottom of this page).

Note: Only students with completed, signed, returned, and filed forms may participate. Failure to comply with this mandatory rule places you, your CTE administrators, and Jubilee Academies at serious and unnecessary liability risk and could result in disciplinary action, including termination.

Overnight Travel - Mandatory Parent Meeting

If the student travel involves an overnight stay, a parent meeting must be held to provide parents with the trip details and an opportunity to ask questions. We encourage this meeting to be held in person.

Additional Guidelines

Only students with all required forms completed, signed, returned, and filed may participate in the trip (see the required forms section below).

All students MUST use Jubilee transportation to travel during an authorized Jubilee field trip.
- - - If a parent wishes to transport their student to the site, they MUST stay with them during the field trip and transport them home. The student will not be supervised by staff and will not be considered in attendance. The parent assumes all responsibility for their student during the event.

ONLY Jubilee personnel and students are allowed in Jubilee vehicles.

10:1 maximum student-to-chaperone ratio.

Arrange coverage for your class (substitute teacher). Follow your campus guidelines as each campus has its own process.

Submit any required campus-specific forms.

Remind campus staff of the field trip, itinerary, and teacher contact information.

Access Forms Here

Required for ALL Student Travel

- - Required Student Travel Permission Forms:

This packet includes forms for parent permission, medical release, and a liability waiver. It must be fully completed with each section signed and dated by the parent/guardian, returned, and filed in the appropriate Google Drive folder.

The following are links to access the Google Drive directory of folders for filing student travel forms
- - - Local travel Google Drive Directory
    - Overnight travel Google Drive Directory

Additional Forms

- - Life360 Permission Form

This form may be required for specific trips (e.g. SkillsUSA Texas State Leadership and Skills Conference). It must be completed, signed, returned, and filed in the appropriate Google Drive folder. If you are not sure whether or not you need it, please ask your district CTE team.

The following are links to access the Google Drive directory of folders for filing student travel forms
- - - Local travel Google Drive Directory
    - Overnight travel Google Drive Directory

Parent Information Packets - for overnight travel

Create an overnight travel information parent packet.

Review this information with parents during your parent meeting and send a paper copy home with them.

*New - Access Forms in Spanish Here