Digital Substitute Teacher Training

Welcome to the Hutchinson Public Schools substitute training page. Here, you will find tutorials, videos, and information that will help you to successfully sub in our in-person, hybrid, or virtual classrooms. Please watch the videos below, click through the information, and complete the Google Form at the bottom once you have completed the tasks listed. Thank you for your time and effort!

Logging In to Substitute Teacher Accounts

Video 1: How to Log In to the Desktop Computer in the Classroom, and How to Login to Google Chrome Using the Substitute Google Account

Logging in to Desktop Computer and Google Account as a Sub.webm

The login information for each building may be found in the folder given to you in the office of your building.

Sub Login One Pagers by Building

The documents above contain the steps for logging in to your computer with the substitute login information. There is one for each building. Click the arrows to view each building's document.

How to Find and Access Websites and Programs

Video 2: Common Websites Used by Substitute Teachers

Accessing Omni ID Portal, Email, Google Drive Files, Google Classroom, and Google Meet.webm

Google Meet: Every Google Classroom has it's own Google Meet link, which is found up at the top under the class name. Substitutes may be asked to connect to a teacher at home, or they may be asked to lead a live meet and take attendance. You will receive an automatic attendance email for any Google Meet you do. Please feel free to forward the message to the teacher.

Omni ID Portal: This is our main page for finding quick links to any resources you may need.

Email: The substitute email account has access to any emails sent out to our entire staff group as well as messages meant to be shared within a school building. Teachers may email the sub account with any additional pertinent information a sub may need, so please check this account immediately upon logging in.

Google Drive Substitute Folder: You can find any files you may need within any given teacher's Google Folder. Some teachers may not load anything here, but rather share those files directly to their Google Classroom with accompanying instructions for students.

Google Classroom: We use Google Classroom as our platform for distance learning in every building. This is especially important because it is how we connect LIVE to students using Google Meet. Teachers will post relevant lessons and information to their Google Classroom prior to their absence. You will be given student-access in order to facilitate the completion of work.

Commonly Used Apps and Tools During Hybrid and Distance Learning

Google Meet Tutorials

How to Start a Meet

This tutorial covers how to start a Meet from their website at meet.google.com using a nickname OR to use Google Calendar to schedule and start a Google Meet.

At ISD 423, many of our specialists do interventions with students using this method.

How to Start a Meet with Google Classroom

This video covers how Google Meet is now integrated right into Google Classroom to make it easier than ever to create Meets for your students and to keep students from joining the Meet without you.

At ISD 423, our classroom teachers start their Google Meets using this method.

FYI: If you remove a student prior to the end of the Meet, they cannot come back to that Meet. They can join future Meets as long as you completely close out of the previous one. You will receive an attendance report in your email for any Meet that is COMPLETELY closed. If you haven't received an email, it means that the previous Meet is still open.

How to Open a Google Meet Using Two Devices

(A Chromebook and a Desktop Computer)

If you are asked to do a Google Meet with students and also to share a resource into the Meet, use the instructions below.

On the CHROMEBOOK:

Login to the Chromebook using the substitute Google account.
Click on the green chalkboard icon to go to Google Classroom. You may also go there directly by typing classroom.google.com into your browser. Find the class you are subbing for and open that class.
Open the Google Meet link from Google Classroom and click "JOIN NOW."

On the DESKTOP COMPUTER:

Login to the Desktop Computer using the substitute account.
Follow the steps in Video 1 to login to the substitute Google account.
Go to classroom.google.com, find the class you are subbing for and open that class.
Open the Google Meet link from Google Classroom, BUT DO NOT CLICK JOIN NOW. Instead, click "Present Now." Select "Entire Screen" and click on the screen that has the items open to share. Click the "share now" button.

Using this method, you will be able to see and interact with students using the Chromebook, but share resources using the desktop computer.

How to Use Whiteboard Tools and Breakout Rooms in Google Meet

How to Use Google Jamboard in a Google Meet

This video covers digital whiteboard tools you can use with Google Meet including Chrome Canvas and Google Jamboard. Teachers and interventionists at ISD 423 may integrate Google Jamboard as a way to allow students to collaborate in real time, share answers using the sticky notes, and engage in active learning activities during a Meet.

There are several great templates available here. Be sure to click the three dots and make a copy of any template you'd like to use or try! All saved Jamboards can be found in Google Drive.

How to Use Google Meet Breakout Room

Google Meet has added the ability for teachers to assign students to smaller breakout rooms for small group discussions and projects. It's worth noting that in the time since this video was made, Google Meet has added a helpful timer option as well as an "ask for help" option.

Students can now "ask for help" when in a breakout room, signaling the teacher to enter. The best way to prepare, as a sub, for using breakout rooms is to practice! Feel free to open a blank Meet at meet.google.com to familiarize yourself with the functions.

Google Classroom Tutorials

The best way to familiarize yourself with Google Classroom is to create your own and practice posting to it.

You may do this with any personal Google account.

To do this:

Go to classroom.google.com and login with a Google account.
Click the plus sign in the top right corner and click "Create Class."
Give your sample class a name and click create.
Click on each of the four tabs at the top to familiarize yourself with them.
- The Stream: This is used for announcements and timely information. You may also post links or resources here, although I recommend posting those to the Classwork tab where they can be organized.
- Classwork: This is where all assignments and materials are posted by clicking the "Create" button. Practice creating by selecting each option to see the differences. Don't forget to give each post a TOPIC--this is like a heading that helps you organize your posts.
- People: You can see who is enrolled in the class, add teachers and students, directly email students or guardians, and more.
- Grades: This tab is a quick way to see any assignments and grades for student work that have been added.

How To Create a Classroom

This video will walk you through how to create a Google Classroom for the purposes of practicing interacting with posts. As a sub, you may be asked to interact with student work using private or class comments, start live Google Meets at designated times, and reuse posts from other teachers' classrooms depending on the absence you are covering.

How Students Complete Assignments in Google Classroom

This video covers how students complete and submit assignments in Google Classroom. It will serve as a great reference for you as you assist students in viewing, completing, and turning in their work.

Classes.webm

How to Reuse a Post from Another Teacher's Classroom

This video covers how to find and reuse a post from another teacher's Google Classroom. While oftentimes a teacher team in our district would ensure that items are posted for one another in the event of an unexpected or extended absence, you may be asked to do this as well.

Finished with the training? Please fill out the form below. You will receive a PDF certificate of completion at the email address you provided after your answers are reviewed.

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