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In order for anyone to be reimbursed for any expenses related to the GBHS Music Department, the following steps must be followed. Before purchasing any items for the music program, you must first get approval from the appropriate Committee Head or Band Director(s) , prior to the purchase of the items. NO ITEMS CAN BE PURCHASED WITHOUT APPROVAL.
The Request for Reimbursement Form must be filled out. (LINK TO FORMS BELOW)
The Request for Reimbursement Form must be signed by the person in charge of that department/program (Committee Head, Drumline or Winter Guard Director, or Band Director).
The Request for Reimbursement Form must be submitted to the Band Director(s), and the Band Director(s) will submit it to the Booster Treasurer(s).
The amount requested must not exceed the original budgeted amount. If you are unclear if the amount requested exceeds the budget amount, contact the appropriate Committee Head, Booster Treasure(s) or Band Director(s), prior to the purchase of the items.
The original receipt(s), must be attached to the Request for Reimbursement Form.
Do not use a highlighter on any receipts
If you need to identify particular items (e.g. your purchase contained items for personal use as well), mark the item(s) with a checkmark next to the price.
Be sure that the full price is visible and not marked over in any way.
Original receipts will not be returned. Please make a copy for your records.
Request for reimbursement or payment must be submitted within TWO WEEKS of the purchase.
If we are reimbursing an online order, detailed itemized list of what was purchased is required along with proof of purchase (something showing it was paid for), and also proof of delivery are all required.
If paying an invoice, the business must be an approved vendor of the school. If they are a new vendor, contact the booster treasurer for process.
Please allow a minimum of two weeks for payment to process. The school will mail a check to you or the business in question.
Failure to follow this procedure could result in the boosters not providing reimbursement funds.
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