Working in the area of External Relations requires planning skills. The development of our organisation and the success of projects depend on the appropriate type of support. Moreover, convincing a potential partner to donate funds, their products or the time and knowledge of their employees depends on presenting an attractive offer of benefits. Therefore, each National and Local Group should have its own plan, called the External Relations Strategy.
Each strategy is slightly different from the others, but there are constant elements for all documents of this type:
List of needs of the National or Local Group in the field of external support arranged according to priorities.
List of projects, initiatives and other benefits that can be offered to a potential partner.
The database of contacts that have been made in the past and those with whom the cooperation is continued. For guidance, please feel free to take a look into the External Relations Database of ELSA International where all external contacts and their relations towards ELSA groups are listed in alphabetical order.
Marketing materials: Booklets, Project Proposals, Partnership Packages etc. adapted to the needs and projects of the Group (the necessary materials and templates can be found on the Officers' Portal).
The process of creating an External Relations Strategy is based on the principles of Strategic Planning. You can read more about this topic here. Briefly summarized, it is necessary to answer a few simple questions:
What are we missing? and/or What do we need to develop?
Who can provide this to us?
What can we offer in return?
How quickly do we want to achieve this?
The chart below presents the basic tasks in this regard:
As a result, you should develop a plan that sets out clear objectives together with concrete measures for achieving them.
Depending on its purpose and scope, the strategy may be short-term, such as covering a single term of office, or long-term, for example spanning several years and incorporating more ambitious goals.
The strategy may take various forms, including a provision within internal regulations, a guidance document stored on the Drive, or even personal notes. Regardless of its format, it is essential that the strategy is coherent, well-structured, and based on a thorough assessment of the current situation in order to ensure its effectiveness.