University Resources
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What Support can you expect from the school?
What Support can you expect from the school?
Study and Career Counselor:
The Study and Career Counselor's role (SYV) is to help our students on their way to the next stage in their life, which can be career or education guidance. Our SYV has a plan to go out to meet each class from Year 1 to Year 3 several times in a school year and there is also a Google Classroom they can join to see resources or information posted. Beyond that, students are encouraged to book time with the SYV to discuss any specific questions they have. The SYV will support the student to find, read, and interpret information.
The SYV for the IB program is:
Tina Öberg
Telefon: 031-367 30 80 | sms 0703-344 259
E-post: tina.oberg@educ.goteborg.se
Besök: Södra byggnaden, rum S2G1
Google Classroom link: https://classroom.google.com/c/NzI2MTkyOTgxODEw?cjc=jalvqlu
DP Coordinator:
The DP Coordinator is integral in the DP subject request process and advising about which subjects are best for certain educational tracks. You can speak to the DP Coordinator about specialized subjects you may need in Sweden or abroad and whether your subject request is appropriate both in terms of your prior knowledge and future goals.
The DP Coordinator requests from students a list of Universities to which they are applying. The DPC then ensures those Universities are set to get your results digitally after IB results come out in July. This can only ever be done once, has a deadline, and it's done prior to the end of the exam session. The DPC informs students about all of this and gives the deadline.
Note for some Universities, there are extra steps required in the application, such as official legalisaton or an apostille stamp. We as a school can't know all schools and all details but the candidates themselves must find out and inform us before the March deadline.
The DPC for the IB Diploma is:
James Du Priest until August 10, 2025
E-post: james.du.priest@educ.goteborg.se
Phone: +467054 04844
IB Principal:
The IB Principal sets the policies and routines for the DP subject request and placement process, and ensures the program adheres to all IB Standards and Practices to the highest level possible. The Principal makes a final decision regarding placement, in cases where such a decision is required. The Principal also collaborates closely with the SYV, DPC, teachers and students (usually through Program Council) to refine policies and routines as needed.
The IB Principal is:
Krista M. Baker
Phone: +46 (0) 76 7222 199
What we expect of you as a student:
To take responsibility for planning your future career and educational paths. This is done through research, reflection, goal setting, engagement in school activities designed to support the process, and in the seeking of help as needed.
To independently research careers and University programs, as well as requirements for University applications and associated deadlines.
To write, reflect on, and revise your own statements (if required for applications), thus transferring skills you have learned in your Group 1 and 2 subjects. Your letter should reflect you, your own voice, and show your own capability in written communication.
To ask for help or references, in good time, if and when you need it.
To complete the University Support Form (Int'l applications) so we can support you in your process.
University preparation and application timeline
University preparation and application timeline
Hvitfeldtska Gymnasiet is a public school run by a political board of education. Students who come to us may be used to a variety of school forms and thus may also be used to varying levels of service and support when it comes to preparing applications for Universities.
Students make applications in Year 3, but there is preparatory work in Year 1 and 2, depending on what the student's further education goals are. The following is not all-inclusive, but covers the most common points students and their families should be aware of. All week numbers mentioned below are approximate.
SYV=Study and Career Counselor
DPC= IB DP Coordinator
YEAR 1
FALL TERM
If you are applying to a US University, we suggest you start practicing for the SAT or ACT tests.
Week 34 SYV starts meeting your class. Focus on Career interests.
Week 45: SYV meeting with a focus on International (Non-Swedish) University Information
Week 46: A University task (required) will be given to you when the Principal, DP Coordinator, and SYV meet you in homeroom.
Week 50: The Principal, DPC, and SYV visit again to give in-depth information about subjects in the Diploma Program
Week 51: The Principal, DPC, and SYV invite in parents for a meeting about subjects in the Diploma Program
SPRING TERM
Week 3: The Principal, DPC, and SYV visit again and you'll do a quiz about DP subjects/the program and you will make a draft request of your subjects for DP. (required tasks)
Week 5: The Principal, DPC, and SYV visit a final time while you complete the final subject request for the DP. (required task) Note it is called a request because not every possibility is possible. There are certain eligibility requirements for some subjects, and there are also practical scheduling issues to evaluate before subjects are confirmed.
Week 12: SYV visits to look at career exploration again.
YEAR 2
FALL TERM
If you are applying to a US University, we suggest you register for a Spring Test date for the SAT or ACT tests. See "Testing Centre Support We Offer" below.
SPRING TERM
We recommend you start to retrieve old transcripts if you have them from another school, for example, for Grade 10. You can even complete the "University Support Form" to let us know if we need to prepare transcripts for you from our school.
Week 4: SYV visits with a focus on information about International Universities
Week 15: SYV visits with a University guidance session
YEAR 3
FALL TERM
Complete the University Support Google Form (further down the page) to let us know what help you may need so we can coordinate it!
Week 36/September: If you are applying through UCAS to the UK, the process starts now
Week 47: SYV will visit with a focus on what are your options after graduation? You will get information specific to Sweden as well.
Jan 15: Deadline to UCAS/UK Universities
SPRING TERM
DPC will ask you to complete a form with a list of the Universities you are applying to. This is important so that your results get automatically issued digitally to the institution.
Week 5: SYV visits
March 15: Sweden's University application process starts
April 15: Deadline for Sweden's University applications
May 2: UCAS/UK decisions come out
June 30: UCAS/UK: technically you can apply up to this date if you missed the January deadline
July 7th or thereabouts: IB results come out! Results are automatically shared with the institutions provided you told the DPC where to send the results.
Links and Resources
Links and Resources
•Find countries & universities that recognize the IB
•Country-specific guides for students
•Sweden: Antagning.se for IB students
•UK Search for Undergraduate courses and the entry requirements
•Calculate your UCAS Tariff Points
•Other: Go to individual University& program websites
•SYV Google Classroom for each Year Group
How to obtain a teacher reference /recommendation letter
At least 2 working weeks prior to when you need it:
Politely ask one teacher if they can kindly provide you a reference/recommendation letter.
Note: holidays are not working weeks.
Write a personal statement/essay and revise it.
Find your IB2 spring report card.
Give your personal statement/essay draft (as in 2 above) and your report card (as in 3 above) to the teacher writing your reference.
Allow at least two weeks for the reference to be written.
If you need another letter and you ask another teacher. Inform the new teacher who wrote the first letter. They will want to coordinate their efforts.
Personal Statement Guidance
Personal Statement Guidance
UCAS advise on personal statements:
Common App (USA) has also prepared advice which you can read here: https://www.commonapp.org/static/5644ed8a8e3aab10ba9af63da6b99c50/FYEssayPromptsCAReady.pdf
Looking for Inspiration for University Programs to apply to?
Looking for Inspiration for University Programs to apply to?
What University Programs can I apply to after studying the IBDP at Hvitfeldtska.pdfUniversity support form/checklist for use from Jan 2023
University support form/checklist for use from Jan 2023
Use the Google Form below to both support yourself and inform the school of the support you need.
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