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What Support can you expect from the school?
What Support can you expect from the school?
Study and Career Counselor:
The Study and Career Counselor's role (SYV in Swedish, which is an abbreviation we use here as well) is to help our students on their way to the next stage in their life, which can be career or education guidance. Our SYV has a plan to go out to meet each class from Year 1 to Year 3 several times in a school year and there is also a Google Classroom they can join to see resources or information posted. Beyond that, students are encouraged to book time with the SYV to discuss any specific questions they have. The SYV will support the student to find, read, and interpret information.
The SYV for the IB program is:
Tina Öberg
Phone: 031-367 30 80 | Text message: 0703-344 259
E-post: tina.oberg@educ.goteborg.se or via v-class messaging
Besök: North Building, room NBF1
Google Classroom link:
IB23: https://classroom.google.com/c/NjE4NTcyNTg0ODcz?cjc=yo27sdg
IB24: https://classroom.google.com/c/NzI2MTkyOTgxODEw?cjc=jalvqlu
IB25: https://classroom.google.com/c/MjM0MTQ4ODcyNTda?cjc=y5ehouvv
DP Coordinator:
The DP Coordinator is integral in the DP subject request process and advising about which subjects are best for certain educational tracks. You can speak to the DP Coordinator about specialized subjects you may need in Sweden or abroad and whether your subject request is appropriate both in terms of your prior knowledge and future goals.
The DP Coordinator requests from students a list of Universities to which they are applying. The DPC then ensures those Universities are set to get your results digitally after IB results come out in July. This can only ever be done once, has a deadline, and it's done prior to the end of the exam session. The DPC informs students about all of this and gives the deadline.
Note for some Universities, there are extra steps required in the application, such as official legalisaton or an apostille stamp. We as a school can't know all schools and all details but the candidates themselves must find out and inform us before the March deadline.
The DPC for the IB Diploma is:
Ingrid White Åshammar
E-post: ingrid.white.ashammar@educ.goteborg.se (or via v-class)
IB Principal:
The IB Principal sets the policies and routines for the DP subject request and placement process, and ensures the program adheres to all IB Standards and Practices to the highest level possible. The Principal makes a final decision regarding placement, in cases where such a decision is required. The Principal also collaborates closely with the SYV, DPC, teachers and students (usually through Program Council) to refine policies and routines as needed.
The IB Principal is:
Krista M. Baker
Phone: +46 (0) 76 7222 199
What we expect of you as a student:
To take responsibility for planning your future career and educational paths. This is done through research, reflection, goal setting, engagement in school activities designed to support the process, and in the seeking of help as needed.
To independently research careers and University programs, as well as requirements for University applications and associated deadlines.
To write, reflect on, and revise your own statements (if required for applications), thus transferring skills you have learned in your Group 1 and 2 subjects. Your letter should reflect you, your own voice, and show your own capability in written communication.
To ask for help or references, in good time, if and when you need it.
To complete the University Support Form (Int'l applications) so we can support you in your process.
University preparation and application timeline
University preparation and application timeline
Hvitfeldtska Gymnasiet is a public school run by a political board of education. Students who come to us may be used to a variety of school forms and thus may also be used to varying levels of service and support when it comes to preparing applications for Universities.
Students make applications in Year 3, but there is preparatory work in Year 1 and 2, depending on what the student's further education goals are. The following is not all-inclusive, but covers the most common points students and their families should be aware of. All week numbers mentioned below are approximate.
SYV=Study and Career Counselor
DPC= IB DP Coordinator
Pre-DP (Grade 10)
FALL TERM
If you are applying to a US University, we suggest you start practicing for the SAT or ACT tests.
Early in the semester: SYV introduction
Several meetings during the fall: in-depth information about subjects in the Diploma Program and university eligibility
At the end of the fall semester: The Principal, DPC, and SYV invite in parents for a meeting about subjects in the Diploma Program
SPRING TERM
Early in the semester: Q&A assembly and subject draft request due. Note it is called a request because not every possibility is possible. There are certain eligibility requirements for some subjects, and there are also practical scheduling issues to evaluate before subjects are confirmed.
Around Easter break: SYV visits to look at career paths.
DP1 (Grade 11)
FALL TERM
If you are applying to a US University, we suggest you register for a Spring Test date for the SAT or ACT tests. See "Testing Centre Support We Offer" below.
Mid semester: Assembly with SYV about university and career paths.
SPRING TERM
We recommend you start to retrieve old transcripts if you have them from another school, for example, for Grade 9 and 10. You can even complete the "University Support Form" to let us know if we need to prepare transcripts for you from our school.
February/March: SYV visits with a focus on self-knowledge.
May: SYV visits with a university guidance session, including early applications for universities abroad.
DP2 (Grade 12)
FALL TERM
Complete the University Support Google Form (further down the page) to let us know what help you may need so we can coordinate it!
Start of school year: If you are applying to universities abroad, the process starts now!
Keep close contact with SYV and DPC about your applications throughout the semester.
Mid October/early Nov: early applications to the UK and the US
End of Dec/Early January: Application deadline to many international universities
SPRING TERM
DPC will ask you to complete a form (B2 form) with a list of the Universities you are applying to. This is important so that your results get automatically issued digitally to the institution.
End of February/early March: information about Swedish uni applications and processes
March 15: Sweden's University application platform opens
April 15: Deadline for Sweden's University applications
June 30: UCAS/UK: technically you can apply up to this date if you missed the January deadline
Early July: IB results issued! Results are automatically shared with the institutions provided you told the DPC where to send the results (B2 form).
Links and Resources
Links and Resources
•Find countries & universities that recognize the IB
•Country-specific guides for students
•Sweden: Antagning.se for IB students
•UK Search for Undergraduate courses and the entry requirements
•Calculate your UCAS Tariff Points
•Other: Go to individual University& program websites
•SYV Google Classroom for each Year Group
How to obtain a teacher reference /recommendation letter
At least a month prior to when you need it:
Politely ask one teacher if they can kindly provide you a reference/recommendation letter.
Note: holidays are not working weeks.
Write a personal statement/essay and revise it.
Find your IB2 spring report card.
Give your personal statement/essay draft (as in 2 above) and your report card (as in 3 above) to the teacher writing your reference.
Allow at least two weeks for the reference to be written.
If you need another letter and you ask another teacher. Inform the new teacher who wrote the first letter. They will want to coordinate their efforts.
Personal Statement Guidance
Personal Statement Guidance
UCAS advise on personal statements:
Collegeboard (USA) has also prepared advice which you can read here: https://bigfuture.collegeboard.org/plan-for-college/apply-to-college/application-process/6-tips-for-crafting-your-best-college-essay
University support form/checklist for use from Jan 2023
University support form/checklist for use from Jan 2023
Use the Google Form below to both support yourself and inform the school of the support you need.
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