RO | EN

e-Factura - Download supplier invoices from SPV

#1084168

EBS-RO now also has a scroller dedicated to incoming invoices (from suppliers) via the ANAF RO e-Invoice system (which you can find in the company's SPV). This new scroller can be found in the menu under Purchases & Procurement > Receipts and Purchase Invoices > Purchases/Arrivals - in the list of related reports and under Purchases & Procurement > Receipts and Purchase Invoices > Information > e-Factura - Manage incoming invoices (inbound invoices).

After eventually correcting the date range in which the supplier invoices were issued and/or the date range in which they were uploaded to ANAF, the first thing to do is to launch from the Automations menu the command Download Invoices. The scroller will be populated with invoices sent from TRN supplier and whose customer is the current company, each of which also has a unique download ID generated by ANAF (Requested ID) associated with invoices that have successfully been registered in the Ro E-Invoice system.

The following automations associated with this scroller allow you to Download XML, Download PDF and Download ZIP for the selected invoices - the archive containing the electronic signature of MoF (Ministry of Finance). For each invoice you will then be able to apply the automation for invoice Matching (with the ones already registered in the system) or Cancel matching for the ones already matched.
In a next step we will also provide you with a mapping of some important data from the downloaded xml invoices to the corresponding invoice fields in EBS.

Prohibition to cancel document after submission to e-Factura

A new BI rule has been created and introduced for invoices that have been sent to the ANAF Ro e-Factura system. Therefore, once an invoice has been successfully submitted to e-Factura, that document will be prohibited from being canceled. This rule is necessary in order to keep the internal information consistent with the one reported in the Ro e-Factura system.

D394 and the document setting of the Update State Reporting Group field

In the case of commercial transaction documents (sales or purchase invoices) with VAT-registered partners Intra-Community or Third countries, the Update State Reporting Group field in the Other Data tab on the document is not to be checked when preparing to save the document (in the initial status). If the user chooses to check the field, it must remain checked after saving. In addition, the field must remain editable after the document has been saved.

Customer Notifications - Automated mass emailing for overdue invoices (commercial) and balance confirmation (accounting)

We have started to implement mass notifications, until now only individual notifications were possible. To start with we addressed the topic of balance confirmation and invoice overdue notifications. These have been implemented through an automation attached to the Aging of accounts (notifications) scroller that you can find in the related reports attached to the menu scrollers under Sales > Customers and under Purchases & Procurements > Suppliers.
After confirming or modifying the Reference date field you can bring (by pressing the Accept button) the issued/received invoices that will be part of the Balance confirmation notification (1). If the Days overdue field is also filled in, we will have a trade notification for Overdue invoices (2), and if the Days Forward field is filled in, we will have a trade notification for Due invoices (3).

For the selected lines you can launch the automation Letter of Balance Confirmation. This has a menu on template management that allows: Run (with the default template), the next menu command Letter of Confirmation… - the execution of a specific template, then the creation of a New... template and finally a command that allows the Management... of existing templates.
The execution will open a window to send an email to the person designated as the recipient of the respective trading partner who will have filled in, based on the selected template, the Subject, Content and PDF attachment (the actual letter) fields.

EBS-RO - Documentation and translations improvements

For more info, browse the EBS-RO website.
We constantly update it with instructions and documentation in Romanian.

We also constantly update and correct all translation or localization errors, so that the application will better serve the Romanian users.

Various Improvements

Customization for the dimension analysis window

It is now possible to customize the dimension analysis window when registering a document. For this reason, a new company parameter was added with a description of "Items/Barcodes: Maximize dimension analysis window (F12)”. If the parameter is enabled (value = true), then the dimension input screen (enabled with F12 or ALT+F12) appears maximized. 

BUG fixes

Resolving differences between the values in the accounting reports and the Purchases Journal in the case of reverse charged VAT purchases

These purchases, recorded in the accounting with a TXV document that is generated from the purchase document via the automation of the Reverse charged VAT process, may appear to have VAT totals that differ from the VAT amounts calculated in the Purchases Journal due to different methods of calculation: in the TXV document, the VAT for a specific VAT rate is calculated by adding together the VAT amounts calculated for each line with the same VAT rate and in the journals the VAT rate is applied to the total amount without VAT of the values of the lines with the same VAT rate. The calculation method on the TXV document has been modified and also the modification of the purchasing document has been restricted if the TXV document has been generated.

Intrastat declaration - XML generation correction

Fixed an error that occurred when generating the xml declaration file for partners with a TRN larger than 10 characters.

e-Factura - Error resending invoices

#1085682

When a validation error occurs from the ANAF Ro e-Invoice service after running the automation Send invoices from the scroller Sales > E-Invoice - Management in some situations these invoices could not be resent. Fixed the sending automation so that the correct invoice could be resent successfully.

Other bug fixes

Various Functions

• Addressed a bug that occurred when importing emi payment methods from one company to another, and the payment method had the amount type in its terms "VAT" and "Net amount payable".

• Fixed a problem that occurred when creating a shortcut to the "Edit Price Lists" screen where if it was done in English the parameters would appear in Greek.

• During the physical inventory process and checking the agreement of the balance of dimensions and the balance of items, a warning appeared that a discrepancy was found in some items with and without dimensions, while this was not the case. This has been fixed by taking into account the correct summaries of item dimensions.

• Fixed problem when applying payment method with grouping (uses company parameter "UDF line field of money account to transfer the grouping field of Item from Payment Method" when the document originates from transition.

• Fixed an application delay in deploying item sets within the document when the item's declared unit of measure had 6 decimal places.

• Fixed a problem with documents being processed while already registered and failing to print.

• Fixed an issue with documents remaining in process after viewing a file in their related documents.

• Fixed a bug in the allocation action to distribution centers when no profile has been selected in the item line.

• Fixed an error in the uncommit transition process when the commit document contained a set type.

• Addressed a bug that would appear in the document preview when it was already previewed and pending.

• Fixed error when posting a collection document when it is set   to check credit limits but the customer does not have a credit policy.

• Addressed a display problem in allocation cost centers when they are declared directly in the document.

• Fixed a problem of not being able to delete a transaction from a payment document when it has been linked to bank transactions.

• Fixed item search issue in item rows in Topic when related view is set to search.

• Fixed error in special account values ​​when exporting format from document generated for EDI.

• Fixed errors appearing under instances in assigning discounts to quotas after developing a recipe.

• Fixed issue numbering error when changing company while registrations are still open.

• Fixed an error that appeared when switching a purchase receipt to a purchase invoice when a payment receipt has already been created from part of the receipt by the payment organization process.

Reports 

• Improved the Vendor tab bit so that drill down on item lines (2nd level) returns results even if the document values ​​are null.

• Fixed the Invoice Amount in base currency in the   " Intrastat Date Check" report showing the wrong value.   

• Fixed an error in the Accounting Balance that was presented with the criteria "End of use entries" and "Period breakdown" having the values ​​"Included" and "Yes" respectively. In this case the Regular entries were not displayed correctly.

• Fixed 'Invoice Amount in Base Currency' error in ' Intrastat Date Check' view  .

• Fixed errors in field names in the product scroller and instructions in the related manual regarding dynamic allocations.

• Corrected error in producer cost column in Cost Book Production Book to   match folder 'split cost'.

• Added storage space criterion to the "Materials Sufficiency Check" report .

• Fixed a bug in the "Warehouse Inventory Status" bit when its execution was set to Yes in the "Periods Breakdown" criterion.

Related cases

PS -92179, YPTH_ SUP -167622, ​​YPTH_ SUP -169910, PS -93624, YPTH_ SUP -163494, PS -96285 , YPTH_ SUP -166550, PS -96353, PS -97494, PS -99228, YPTH_ SUP -176271, YPTH_ SUP -176288, PS -98921, PS -98990, YPTH_ SUP -174728, YPTH_ SUP -174731, YPTH_ SUP -175240, PS -98872, YPTH_ SUP -173912, PS -97494, YPTH_ SUP -174686, PS -98981 , PS -99018 , YPTH_ SUP -175076, PS -96390, YPTH_ SUP -174546, YPTH_ SUP -172091, YPTH_ SUP -174253, PS -98088, YPTH_ BO -17738, YPTH_ SUP -106001, PS -98569 , PS -97283, PS -98722, YPTH_ SUP -177205, YPTH_ SUP -171091, YPTH_SUP-161507, YPTH_SUP-171124, PS-94643