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Create and agree upon a list of norms for meeting time
Create and agree upon a list of norms for meeting time
Set Norms
Set Norms
Objective: Create and agree upon a list of norms for meeting time.
Purpose: The purpose of this protocol is to create or revisit a list of norms that will serve as the communication and behavioral backbone for your meeting space.
Recommended time: 15-25 minutes
Preparation: Determine how you will capture notes from this protocol: chart paper, white board, in the agenda, an additional Google doc, etc. Review these potential procedural and behavior norms and determine which, if any, you’d like to highlight for this conversation.
Set Procedural and Behavioral Norms
Set Procedural and Behavioral Norms
Objective: Create, discuss, and agree upon norms for team work, distinguishing between procedural and behavioral norms
Purpose: The purpose of this protocol is to create or revisit a list of norms that will serve as the procedural and behavioral backbone for your meeting space. It can be helpful to clarify between these two buckets of norms to support open and authentic collaboration and communication.
Recommended time: 15-25 minutes
Preparation: Determine how you will capture notes from this protocol: chart paper, white board, in the agenda, an additional Google doc, etc. Review these potential procedural and behavior norms and determine which, if any, you’d like to highlight for this conversation.
Set Communication Commitments
Set Communication Commitments
Objective: Create, discuss and agree upon team communication norms
Purpose: The purpose of a communication commitment is to generate commitments that the team can all agree to when communicating with one another. This brief protocol would benefit your team if you have established norms but need increased clarity in communications - when you will contact each other, when pre-work or meeting agendas will be sent out, etc.
Recommended time: 10-15 minutes
Preparation: Bring chart paper for listing reflections and/or communication needs, as desired.
Set a foundation for collaborative inquiry by expressing hopes and fears about meetings
Set a foundation for collaborative inquiry by expressing hopes and fears about meetings
Hopes and Fears Protocol
Hopes and Fears Protocol
Objective: Set a foundation for collaborative inquiry by expressing hopes and fears about meetings.
Purpose: Envisioning wild success helps all team members build a shared vision of successful meeting processes, while naming potential meeting pitfalls allows a team to take collective responsibility in avoiding them.
Recommended time: 15-20 minutes
Preparation: Read and explore the original Hopes and Fears Protocol.
Understand the work style preferences of all team members
Understand the work style preferences of all team members
Compass Points Protocol
Compass Points Protocol
Objective: Understand the work style preferences of all team members.
Purpose: The Compass Points Protocol allows team members to better understand each other’s work style preferences in group settings, a critical step in preparing for thoughtful collaboration and building a highly effective team.
Recommended time: 15-30 minutes
Preparation: Read and explore the original Compass Points Protocol. Prepare the meeting space by indicating where Norths, Souths, Easts, and Wests should gather.
Set a foundation for collaborative inquiry by expressing areas of comfort, risk, and danger
Set a foundation for collaborative inquiry by expressing areas of comfort, risk, and danger
Zones of Comfort, Risk, and Danger
Zones of Comfort, Risk, and Danger
Objective: Set a foundation for collaborative inquiry by expressing areas of comfort, risk, and danger
Purpose: Learning takes place in the risk zone. When we are in the comfort zone, we are usually not growing but at ease doing what we already know. In the danger zone we are just trying to survive with no room for taking in further information or thinking. In the risk zone, we may be somewhat uncomfortable, unfamiliar. We don’t always want to be in risk and we can’t always avoid the danger zone but we don’t want to get stuck in anyone.
Recommended time: 20-30 minutes
Preparation: Read and explore the original Zones of Comfort, Risk, and Danger. Have printouts of the concentric circles.
Situate a team’s work inside of the work of the school by unpacking the school mission/vision statement or instructional focus and draft a team purpose statement
Situate a team’s work inside of the work of the school by unpacking the school mission/vision statement or instructional focus and draft a team purpose statement
Draft a Team Purpose Statement
Draft a Team Purpose Statement
Objective: Situate a team’s work inside of the work of the school by unpacking the school mission/vision statement or instructional focus and draft a team purpose statement
Purpose: By unpacking the school’s mission/vision or instructional focus, the team can better ensure that their work is aligned to school-wide priorities. The hope is that this process will help ensure greater coherence across the school building and allow each team to anchor their efforts and increase their efficacy in pursuit of school-wide goals.
Recommended time: 30-40 minutes
Preparation: Depending on your team’s level of experience with this type of work, you may choose to include examples of mission statements, sentence frames, readings, or other helpful background from the Internet as pre-work for your team. Simon Sinek’s TED Talk, Start With Why, might be useful.
Build a shared sense of urgency around moving our students who are currently the farthest outside the sphere of success
Build a shared sense of urgency around moving our students who are currently the farthest outside the sphere of success
Equity Scenario Protocol
Equity Scenario Protocol
Objective: Build a shared sense of urgency around moving our students who are currently the farthest outside the sphere of success.
Purpose: Use this protocol to build your team’s collective mindset around the critical importance of using collaborative time to improve outcomes and accelerate the growth of the most struggling students served by your team. If you often hear statements like, “Let’s focus on our students on the bubble so we can push them over the edge into proficiency,” this protocol might be a great tool for your team.
Recommended time: 15-20 minutes
Preparation: Read the scenario and pre-select 1-2 of the first set of discussion prompts that you think would be most productive for your team.
Support your team in refocusing the efforts of your collaborative time
Support your team in refocusing the efforts of your collaborative time
Refining CPT to Align with Priorities
Refining CPT to Align with Priorities
Objective: Build consensus around how best to align CPT time to priorities
Purpose: CPT time is sometimes - even often - being used to improve student outcomes, but there is room for improvement and tightened focus.
Recommended time: 25 minutes
Preparation: Preview protocol and facilitator notes. Anticipate challenge areas and how you might address these.
Focusing on Locus of Control
Focusing on Locus of Control
Objective: Develop a vision statement designed to help CPT stay focused on levers for student achievement that are within the team’s locus of control.
Purpose: Teams have shifted their attention to challenges that are out of their locus of control. Re-orient the team back to student achievement while allowing space to validate concerns.
Recommended time: 30 minutes
Preparation: Preview protocol and facilitator notes. Anticipate challenge areas and how you might address these.
Equity in Our Work: Develop a Shared Team Why
Equity in Our Work: Develop a Shared Team Why
Objective: Create a shared team “why,” rooted in our personal motivations and a common understanding of equity. Situate this conversation in the context of the broader school vision.
Purpose: By sharing our personal “Why” stories and connecting it to the school’s mission/vision or instructional focus, the team can better ensure that their work is aligned to the work of equity and anti-racism. The hope is that this process will help ensure greater coherence across the school building and allow each team to anchor their efforts and increase their efficacy in pursuit of school-wide goals.
Recommended time: 30-40 minutes
Preparation: Preview protocol and facilitator notes. Send out pre-work to participants. Anticipate challenge areas and how you might address these.
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