Goldsmiths Expenses

Actual expenditure incurred while away from your place of work can be claimed under the expenses policy. Receipts are required to prove the expenditure, which must also lie within the following rates (for overseas subsistence the amount claimed should not exceed the equivalent of these GBP amounts):

Please note that the duration of the trip must be a minimum of four hours for these rates to apply. No alcoholic beverages may be claimed within these limits. For further details, please consult the University policy.

In order to make an expense claim, please complete the expenses form and submit this to your University department PGR administrators. Receipts should be included electronically on a PDF. We would advise keeping hold of physical copies as well, just in case these may be necessary for auditing purposes.

It is advisable to submit your form as soon as possible after incurring the costs of your activity. Delays may lead to the reimbursement being rejected.

Any payment for travel and accommodation should be arranged in advance and purchased through Goldsmiths Corporate Travel Management Company, in line with the approved rates. Any local travel via bus, train, or taxi can be claimed along with subsistence expenses, however.

Once the claim form has been submitted and approved, the funds will be reimbursed via bank transfer. Bank details should be included on the claim form which you complete.