Employment Registers and Selection Interviewing

Applicants who have not previously worked at WV State Government agencies under the Division of Personnel's (DOP) merit system must complete their application in NEOGOV to be placed on the register. Once on the register, their application will be reviewed and ranked according to the DOP Merit System. When this process is complete, the agency will receive their register and may begin their selection interview process.

How to Use These Resources

For applicant registers, start with the online mini-class Registers 101. This foundational course will give you a clear understanding of how registers work.

Once you’ve completed that, enroll in Working the Register for a more in-depth exploration of managing applicant registers. To enhance your skills in evaluating internal candidates, consider registering for the class, Application Review: Ensuring Selected Candidates Meet Minimum Qualifications.

If you are part of the interview team, we recommend starting with the face-to-face class, Foundations for Successful Hiring: From Identifying Needs to Working the Register. It serves as an excellent introduction to the interviewing process.

Next, you can take Staffing the HR Function, which covers the entire process from assessing needs to identifying key skills and preparing for hiring. Additionally, the Conducting Selection Interviewing Remotely course will teach you effective interviewing techniques in a virtual setting.

Finally, don’t forget to review the job aid on selection interviewing for practical tips and best practices.

Registers and Application Review

Registers 101 — Online Mini Class

This interactive, online mini-class explains the purpose of Registers and provides HR personnel with guidelines on how to use them properly in the hiring process.

Dynamic Postings & Selection Strategies — In-Person Class

This course provides an essential overview of the hiring process, focusing on crafting engaging internal postings and Public Service Announcements (PSAs) for external applicants. It also covers how to effectively work with hiring registers to attract qualified candidates, all while adhering to classification requirements and compliance with relevant laws, rules, and policies. Whether new to HR or seeking to enhance your recruitment skills, this course equips you with the tools to streamline and optimize your hiring process.

Prerequisite: Registers 101

Application Review: Ensuring Selected Candidates Meet Minimum Qualifications — In-Person Class

This course offers practical experience in evaluating candidate applications. Participants will gain skills in analyzing and interpreting job posting requirements and comparing them with candidate qualifications to ensure alignment. Through hands-on exercises, you will learn to accurately assess applications and make informed decisions based on minimum qualifications.

Glossary of Terms for Registers

This document contains a selection of terms and their definitions that relate to Registers.

Interviewing and Hiring

Smart Selection: Interviewing and Evaluation Essentials — In-Person Class

Hiring the right candidate starts long before the offer letter. In this course, participants will learn how to evaluate applications effectively, conduct structured and unbiased interviews, and make informed hiring decisions. Through practical strategies, real-world scenarios, and interactive exercises, this class equips hiring managers, team leads, and HR professionals with the tools to identify top talent while minimizing bias and maximizing team fit. Whether you're new to interviewing or looking to refine your process, this course will help you hire smarter and with greater confidence.

Foundations for Successful Hiring: From Identifying Needs to Working the Register — In-Person Class

This class provides a comprehensive overview of the hiring process, starting with identifying team needs. It then guides learners through each step, including hands-on training on how to work a register.

Selection Interview Preparation Worksheet

This job aid can help interviewers prepare for the selection interview of their candidates.

Staffing the HR Function — In-Person Class

This class is designed for HR professionals to strategically approach filling vacancies within their units. Learn how to analyze your unit's needs, identify key requirements, and develop a thoughtful hiring plan. Though tailored for HR, the insights and processes shared are applicable to any staffing situation. Audience and Applicability: This course is designed for and fully applicable to both classified and classified-exempt employees. All content, examples, and guidance are relevant regardless of employment status.

Conducting Selection Interviewing Remotely — Virtual Class

In this short live virtual class, participants will not only learn about selection interviews; they will also learn about how to conduct them in a remote fashion.

Have Additional Questions Regarding Employment Registers and Selection Interviews?

Staffing and Recruitment

304-414-1852

https://personnel.wv.gov/sections/staffrec

Organization and Human Resource Development

304-414-1857

dopregistrar@wv.gov

https://personnel.wv.gov/ohrd/Services/Pages/AvailablePerformanceSolutions.aspx

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