Auction Paperwork Submissions

Managers are required to compile an auction paperwork packet for each unit being auctioned. All items shown below must be included, and they should be in a single PDF file. 

The items below are required for submission:

• Foreclosure Checklist

• Valid Lease

  • If the manager needs to pull a Missing Lease Letter or Management Change/Welcome Letter that was previously sent to the tenant, see instructions on Simple Certified Mail page.

  • If they're absolutely unable to locate the letter in Simple Certified but you know that the letter was also Emailed, reach out to your RD for help getting the emailed letter.

• Lien Search Results

• Notice of Claim / Notice of Foreclosure Letter / Preliminary Lien Notice  (any and all Lien Notices, depending on your state)

  • RPost Receipts if the letter was emailed (this is the preferred proof)

  • Simple Certified Certificate of Mailing if we don't have a valid RPost Receipt

• Insurance Cancellation Letter (if applicable)

  • RPost Receipts if the letter was emailed (this is the preferred proof)

  • Simple Certified Certificate of Mailing if we don't have a valid RPost Receipt

• Foreclosure Inventory List

• Unit Pictures (the pictures with the Unit Number shown in them)

• Newspaper Ad(s) + Affidavit from the Newspaper Office 

  • This needs to be the newspaper clipping showing the date of publication, not just a draft proof of the ad - unless otherwise instructed by your Regional Director

  • Screenshot of the ad as it is displayed on the Devon website, if you're in a state that only requires an online posting