Approving Payroll Hours

Payroll is one of the most important items we handle. It's important that your site managers are punching in and out on time and keeping any necessary time corrections to a minimum. You are also to keep an eye on any employees who are encroaching into Overtime. The only overtime hours allowed are those which have received prior approval from you in order to fulfill the necessary duties of the business. Any employee who is in danger of ending the pay period with overtime needs to offset those hours as they can. 

Employees are also responsible for ensuring that their hours are accurate for each day. They should be reviewing their time punches at the end of each day to ensure all punches are displaying in DayForce and they are correct. You will then check DayForce each day to review the previous day's hours for each employee. 

Pay periods run Saturday to Friday, which means that you will need to have your payroll reviewed in completion and approved preferably no later than end of day the Friday before payday. (Ex: If the next scheduled payday is Friday, 4/19, you should have your payroll approved by Friday, 4/12.) 

Reviewing or Approving Time in DayForce

1. Login to your DayForce website as "Manager".

2. Click "Timesheets".

3. You will see your employees listed. 

   • It will most likely default to a selected site. To change that site, click the "Load" dropdown at the top left and you can change the selected site.

4. Review the days/hours worked by each employee. (This should be done daily so you can confirm time as quickly as possible.)

5. Should you discover any missing punches or questionable worked hours, reach out to that manager for resolution.

6. Once you and your site manager have confirmed each day worked, you need to Authorize the hours worked.

   • Click to highlight a specific day, or you can hold down the "Ctrl" button on your keyboard and select multiple days at a time

   • Click "Authorize" at the top to place your approval on the selected days

   • Click "Save" at the top left to confirm the approval