A MEETING MINUTES REPORT reflects the actions taken during a business or organizational meeting. Minutes are typically recorded by an organization's secretary and become an essential part of the organization's records. In fact, meeting minutes can be considered a legal document by courts and government agencies.
The purpose of meeting minutes is to describe the actions taken by meeting attendees. Contrary to what some people think, recording meeting minutes is not a matter of "taking notes" or transcribing what people say during the meeting. A meeting minutes should describe what was done at the meeting, not the words spoken by individual members.
From:
Re:
Stating the purpose of the report (Par 1)
Following the government's decision to................ we met to decide/ discuss what action...............
Presenting the results of the meeting (Par 2 , 3 ,4 )
A resident suggested that we should ........ Everyone agreed that this was a good idea
Another proposal was to ask....... but most people thought that this was not a good idea
Another suggestion was to ......... The objection to this was that it would ....
Conclusion
In the end it was agreed that the best thing would be........
A draft copy will be posted here next week so that members can comment on it before its approval at the next meeting.