Summer Craft Fair

Details for Crafters

Booking space: Please complete the below booking form as soon as possible and no later than Monday 27th April. You can pay via bank transfer, our bank details are: Account Name: Downderry and Seaton Village Hall, Account No: 90365823, Sort Code: 20 50 40, Reference: ‘SCF’ followed by your name. If you are unable to pay via bank transfer, please telephone Keith on 01503 250412 to make alternative arrangements. For more information please telephone Keith on the number above.

Upon receipt of payment, you will receive confirmation of your booking and your USN (Unique Sellers Number). Tables will be allocated when payment is received on a first come first served basis.  See Events Terms & Conditions 

Handing in: Please bring your craft items/paintings and raffle prize if you will be providing one, to the Village Hall on Thursday 30th July 12 noon to 4pm or 6pm to 8pm. If you are unable to receive payment for items sold, less sales commission via bank transfer, please speak to Keith when handing in to make alternative arrangements.

Collection: All unsold items must be collected on Sunday 9th August at 4pm.

Stewarding and costs: Sellers who do at least 3 hours as stewards pay 20% sales commission and all others 30%. We will endeavour to allocate stewarding times based on your requests, however, if this isn't possible we reserve the right to suggest other times to you. Details will be sent to you nearer the event.

Payment: You will be responsible for your own inventory listing and will be paid based on the items written on the Daily Sales Sheets completed by stewards.

Raffle: We will be running a raffle and would be delighted to receive donations of prizes for this.

Advertising: We will be advertising this event in local publications, on social media, local notice boards, our website and nearer the time I will send you posters which you may like to put around your area to help publicise this event.

Insurance: The Village Hall Trustees will try to ensure that your items are kept safe and secure; however, we accept no responsibility for loss or damage to your items.

Refreshments: Tea and coffee making facilities will be available for stewards.

Proceeds: All proceeds from this event are for Village Hall funds to maintain and improve this vital village amenity.

We reserve the right to refuse any items/paintings we consider unsuitable.

Crafts and wall mounted paintings

• £5 for a small table (approx 3ft x 3ft) £10 for a large table (approx 6ft x 3ft), £5 for your own free standing fixture (all wall space has been reserved).

• You will be allocated the amount of space you book, so please be realistic about the space you need. 

• Each item must have a label securely attached which clearly states, item description, your name, USN and price, as this is the information stewards will record on the Daily Sales Sheets. Any item without an individual label with the correct information, will not be sold, but placed under the sellers table. Cards of the same cost, will not be recorded individually on the Daily Sales Sheets, instead it will show the number purchased and cost per card.

• You may arrange your items during the handing in times and when restocking your table. You are welcome to leave additional items under your table which stewards will use to restock.

• If you wish to restock your own table, you must arrive at least one hour before the Craft Fair closes for the day.

This form is best completed using a laptop or tablet.  When you submit this form you will receive an automated reply. Please check your SPAM folder if you do not see the email in your inbox. If you do not receive the automated reply, the form has not been proceed and you should email downderryandseatonvillagehall@gmail.co.uk with details of your booking request.