Title:  CEO’s Assistant

Work Location:  Hanoi

Salary range (ref.):   Full Time | Hanoi | USD 1,000

Brief information about the hiring company: 

Topas Explorer Group: Topas Travel; Topas Ecolodge; Topas Riverside Lodge; Topas Sport (incl. Vietnam Mountain Marathon); Topas Mountain Express. At Topas Explorer group we offer a dynamic job, where you as a manager have the opportunity to develop, both as an inspirational leader and also personally by being involved in tourism activities that are market leading in sustainable hospitality, travel and sport. Topas was co-founded in Vietnam partly by the Danish government aid program and good governance is a natural part of our DNA. After more than 20 years in Vietnam, we still strive to go further and cut new trails for future adventures. Our organization is flat in structure, respectful and friendly. We listen to our team members’ ideas and we are able to act fast on them. 

We are seeking a motivated and organized individual to join our team as the CEO's Assistant. This role requires meticulous planning, strategic thinking, and the ability to adapt to changing circumstances in a fast-paced environment.

Job Description 

• Structured Support: Provide high administrative assistance to the CEO in a structured manner. Organize and manage the CEO's calendar, meetings, travel arrangements, and daily tasks.

• Priority Management: Efficiently prioritize tasks, communications, and projects based on their importance and deadlines. Ensure the CEO's time is optimized and focused on key business objectives.

• Initiative and Adaptation: Proactively identify potential challenges and changes in plans. Take initiative to develop alternative solutions and strategies to address unexpected circumstances, ensuring smooth operations and minimal disruptions.

• Communication: Facilitate clear and concise communication between the CEO and internal/external stakeholders. Prepare presentations, reports, and correspondence with a keen attention to detail and accuracy.

• Confidentiality: Handle sensitive information and maintain the highest level of confidentiality regarding business matters, company strategies, and executive decisions.

• Project Coordination: Assist in coordinating cross-functional projects and initiatives, collaborating with various departments to ensure seamless execution and timely delivery.

• Business mindset: Have a business mindset and an interest to learn about organizational structure and business strategy.

• Bachelor's degree in Business Administration, Management, or a related field.

• Proven experience of 2-3 years in a similar executive support role.

• Excellent written and verbal communication skills in English and Vietnamese

• Strong organizational and time-management skills.

• Exceptional ability to prioritize tasks and handle multiple projects simultaneously.

• Demonstrated initiative and problem-solving skills in adapting to changes and proactively finding solutions.

• Have a business mindset and a curiosity to learn about business strategies and organizational structure.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to maintain confidentiality and exercise discretion.

• Preferred candidates used to work in similar industry

• Competitive salary, annual leave and benefits

• Great working environment

• A diverse role, covering many aspects of the Topas business

• Travel to our lodges

• Scope for creativity in your role, with few management layers allowing a dynamic working style and the ability to make rapid decisions  

• The ability to grow in your role

• Annual performance review

• 13th month salary

• Friday Topas lunches 

• Early finishes on Thursdays for Topas Walk/Run Club 

CEO (Denmark)

Interview with CEO