Module 2- Teaching and Admin

self defence
self confidence
feeling of superiority over others
fitness/health
developing a core of mental and physical strength from which to live life more fully.

Self Examination

Do you represent a good example of a Hapkido student: confident, courteous, open-minded, honest?
Do you understand the techniques you teach?
Do you only teach the things you do well?
Do you know why each of your students joined?
How often do you speak about money to your students?
Do you 'pick' on students you don't like or favour students you do like?
Do you provide the service your students are paying for?
Do you talk about your own personal problems with your students?
Do you know how much money you are really making?
Do you intend to be teaching in 10 years, 20 years?
Do you have confidence in your Hapkido?
Do you have confidence in the association, your senior members?
Is the level of discipline in your club consistent?
Do you respect your students?
Do you respect your instructor?
Do you read much about other martial arts?

Children

Children need intermediate goals, for example: achievement badges, report cards, stamps on the back of the hand.
be gentle, don't push, pull or be rough, don't shout
be consistent with your discipline, and punishment.
explain the reasons for the discipline
you are a role model so be careful with your language and behaviour to them and to other adults
children are not just miniature adults – they are there primarily to have fun.

Recommended Class Structure

The following “recipe” has been developed over many years by many of our instructors. Our classes are what set us apart from other martial arts (probably as much as our techniques). So please read this section carefully. There is much wisdom here – and it can all be yours just by reading!!

Warm up 10 min

Can be varied. Try and use parts of Syllabus & techniques as warm up eg. Self defence drills, slow motion free sparring, patterns, knife drills, etc
Stretches done once body temperature increased

Kicks 15 min

Kicks specific to each belt as per syllabus
Kicking drills and /or combinations
Jumping kicks for senior belts
This part should get them puffing.

Danjun breathing & poong yoo do 2 min

Now they can use this section to recover. Calm them down.
Explain the Breathing and focus on developing Danjun and feeling their Ki.
There are simple Pung Ryu Do routines for all levels so everyone can participate in this type of exercise as a class
Can also be used as recovery exercise after intense exertion such as Sparring or Multiple Grabbing.

Patterns 10 min

Focus on correct movement, relaxing and tensing in the right places, executing with power and focus.

Weapons for senior belts

Punches, blocks & hand techniques 10 min

As per syllabus for each belt. You must know what each belt needs to do so they can all be working hard at their specific things.
The pattern practice in the previous session often reveals areas they will need to work on.
Don’t be afraid to go over the basics and give lots of repetitions. They need it.
They should be puffing again by the end of this session.

Falling 10 min

Now they can use falling to recover their breath. Doesn’t always have to follow same pattern (ie 2 lines, 1 of each fall).
Break down difficult falls and do drills to program movement patterns. Partner assisted. Lots of catroll into side fall until turning side fall starts to come naturally.
Don’t rush students into doing falls beyond their ability. Good falling is 80% confidence and can be easily lost through injury.
If it is hot, this is a good place to give them a drink break. Encourage students to bring a water bottle to training.

Self defence 15 min

Follow a logical sequence from basic “principles” through to more complex “what if” situations.
Don’t forget ALL Belts can now participate in Multiple Grabbing.
Focus on the key principles – more important than techniques.

Free sparring or bag work or demonstrate self-defence drills 15 min

Start with Sparring Drills, Combination techniques, keep reminding them of safety first and working at a level they are comfortable with – they should not be afraid to ask their partner to “take it easy”.
Encouraging trapping, throwing, takedowns & low spinning kicks (obviously within safety boundaries and student experience)
For bag work – give them goals eg. 100 turning kicks or continuous kicking/punching for 1 minute with 30 second breaks in between.
If some students seem to have learnt their self defence drills properly, it is great to get them to demonstrate in pairs in front of the rest of the class.

Groundwork or Grabbling 5 min

Pick one of the Groundwork games or get them to do Grabbling.

Cool down and Meditation 5 min

Just before this section make sure they are physically challenged to test their limits of fitness, concentration and mental discipline
Maybe some final strength work (Abs, Push Ups, Isometric work)
Can use stretching, meditation, Pung Ryu Do
Get students to go through Membership Oath

Additional Tips for Instructors

Obviously the suggested time frames are very rough guides and will not always be able to be followed. Try and give yourself more available time by incorporating syllabus related areas into the warm up, Cool down etc
Don’t spend too much time explaining. Give quick, clear and precise instructions and if necessary make corrections while walking around and counting.
Keep an eye out for all levels to monitor levels of enthusiasm. If you see people yawning, eyes wandering, not focussing etc, chances are they are not being challenged enough.
Know the syllabus so you can quickly and easily break down tasks making the different skill levels work at their upper limits. If you notice they are lacking in the more basic elements, let them know and go over the basics repetitively until they get it. Students want to get things right so don’t be afraid to ask them to do high repetitions of a technique (within reason of course).
Remember it doesn’t necessarily have to be repetitive covering the above areas each class. Just use it as a guide and prepare different ways of presenting each section. It is good to break each skill down into small sections or drills. Work on them in a methodical order, then finish with the students performing that task. For example:
Back fall – start sitting, correct hand position on slap, knees to one side, later going over shoulder, onto feet for start, jumping back fall
Side falls - from sitting (one leg out), correct landing position, from squat position, catroll into side fall, partner assisted catroll into sidefall over partner’s lower back (partner kneeling), beginning of turning side fall, turning side fall holding partner’s belt, turning side fall holding Jangbong, from throw, jumping turning side fall.
Be “Commanding” yet not “Dictatorial”. Be “Strict” but break the formality every now and then to let them know you too are enjoying teaching them. You cannot expect them to “Kyup” with SPIRIT if you do not count or teach with SPIRIT. Some of us choose to count in English. Counting in Korean and using some limited Korean terminology gives you a greater ability to set the atmosphere and command the somewhat “mystical” component to learning a Martial Art.
Know your students, give praise when it is deserved. Be a little harder on the high achievers, make them work extra hard to earn your praise. For the lower achievers be more sensitive in criticism, presenting it as positive in most cases yet still make them work hard.
Every now and then pick a student and give them a little more personal attention for that night or occasion. Vary this throughout all students so they feel special and not just another number.
If you have Black Belts in your class, utilise them if you really need them to help out, but try for no longer than 15- 20 min. Black belts do not pay training fees, helping to teach is all part of their personal Hapkido development, however, also remember they have come to train (it may be the only night they get to train apart from teaching) so keep all of these things in mind. Set them goals and challenges just as you do for the other students
As a Black Belt student, when you start feeling “bored in class”, “not feeling like you are learning anything”, “not getting enough workout” etc, maybe try and reflect a little on your own training and goals. Hopefully if we all try and step up the pace and follow the above recommendations it may not happen as often. If it does, ask yourself “what are my weaknesses? How can I improve them?” Don’t just look at your 1st, 2nd , 3rd, 4th Degree techniques, go back and look at your yellow belt techniques, your turning back kick, your side kick. Which weapon do you least enjoy? That is usually the one you need to work on. Do you tend to teach mainly the things you are good at, and possibly less on those you don’t enjoy or are not so good at? Now is the time for you to work on those areas, this will make you a more rounded instructor and ultimately a better Martial Artist.

Administration

New Member Fees

Payment of a Membership Fee is required to establish membership to the Australian Hapkido Association. This payment ensures that all new students are financial members of the association, allowing full member constitutional rights and eligibility to coverage under all AHA Insurance policies.

All New Members will be applying for a Level 1 Student Membership with the AHA indicating a junior belt level membership with benefits as outlined under “Requirements and Benefits of Membership”.

Instructors are required to issue a “Membership and Insurance Form” to all new students for subsequent completion before they are able to train and/or grade with the Australian Hapkido Association. Instructors must ensure the new student completes the entire form, including the insurance section, prior to training for the first time.

A new student must also sign the disclaimer and agree to the conditions outlined on the “Temporary Membership Summary Form” Non-members training in a club are not covered by the association’s insurance policy and instructors therefore place themselves at a risk of personal litigation.

* Note: Membership is pro-rated on a six-monthly basis. If a New Membership is taken between the months of January to June, the fee charged is reduced by 50%.

Process for New Members

Membership Renewal

Payment of an annual Membership Fee is required to maintain current membership of the Australian Hapkido Association. This payment ensures that all individuals (instructors and students alike) are financial members of the association, allowing full member constitutional rights and eligibility to coverage under all AHA Insurance policies.

The annual fee must be paid by each student wishing to renew their membership with the AHA and subsequently train and/or grade as a member of the association. This payment is required by all students including black belts and instructors and covers the financial year. (Also refer to the section titled, “Requirements and Benefits of Membership”).

If an individual does not renew their membership on an annual basis, they will forgo all privileges and constitutional rights associated with membership of the AHA. Failure to comply with the payment of the annual Membership Fee will result in an individual not being allowed to train and grade with the association and can void Association Insurance.

All clubs and instructors must take full responsibility for completion of this requirement. Non-members training in a club are not covered by the association’s insurance policy and instructors therefore place themselves at a risk of personal litigation.

* Note: Membership is pro-rated on a six-monthly basis. If a Membership is renewed between the months of January to June, the fee charged is reduced by 50%.

Membership Renewal Process

Club Membership

Payment of an annual Club Membership Fee is required to maintain recognition as a club operating under the Australian Hapkido Association. This payment ensures that a club as a stand-alone entity is a financial member of the association, and subject to the rules and regulations of the association and entailing constitutional rights.

Club Membership also includes provision for coverage under all AHA Insurance policies (formerly a separate fee for club Professional Indemnity and Public Liability Insurance was incurred by each club).

The annual club fee must be paid by each club wishing to be recognised under the AHA and will be subject to the requirements outlined in the section, “Requirements and Benefits of Membership”.

Only Clubs with current membership will have access to the benefits described below, including participation in any training or gradings recognised by the AHA. This payment covers the financial year. Clubs who allow their membership to lapse will no longer be considered to be part of the AHA and all reference to the Club will be removed from AHA promotional sites.

NOTE: The AHA can consider waiving your annual Club Membership for the first year of operation. Contact the committee and ask them to consider your request.

Requirements and Benefits of Membership

The AHA makes provision for the following levels of membership:

Level 1 Student Membership
- Open to all junior belt level participants training with the AHA
- Benefits Include:
  - Attendance at AHA recognised club training
  - Attendance at AHA Annual Camp
  - Attendance at AHA Annual Tournament
  - Opportunity to participate in AHA recognised Gradings
  - Opportunity to participate in AHA Training Workshops
  - Access to guest Instructors from Australia and Internationally
  - Access to information and updates via the AHA website
  - Sportscover’s Standard Personal Injury Insurance.
Level 2 Black Belt Membership
- Open to all senior belt level participants recognised by the AHA
- Benefits Include:
  - As specified for Level 1, plus
  - Invitation to participate at specialty Black Belt Training sessions
  - Opportunity to participate in the AHA Instructor’s Course
Level 3 Instructor Membership
- Requires individual holds a minimum of AHA recognised Black Belt Grade, plus completion of AHA Instructor’s Course, plus current Senior First Aid Certification.
- Benefits Include:
  - As specified for Levels 1 and 2, plus
  - Recognised as an Instructor of Hapkido with the AHA
  - Access to the AHA Syllabus
  - Invitation to participate at specialty Instructor Training sessions
  - Eligibility to open and run a Club recognised by the AHA.
  - Coverage under the AHA Professional Indemnity Insurance policy if teaching at an AHA recognised Club.
CLUB Membership
- Requires Club is operated by an AHA Level 3 Instructor Member and that AHA required policies and procedures are implemented.
- Benefits Include:
  - As specified for Levels 1, 2 and 3, plus
  - Recognised as an Club of the AHA training Level 1, 2 and 3 members
  - Listing and promotion on the AHA website as a source of advertising and communication.
  - Access to the AHA Syllabus and Administrative Resources
  - Access to AHA recognised Gradings for Level 1 members
  - Authorised to organise Guest Instructor visits from Australia and Internationally.
  - Coverage under the AHA Professional Indemnity and Public Liability Insurance policy.

Insurance

The following information may be out of date - for the latest insurance policy contact the AHA Insurance Office or the AHA Secretary.

Player Accident Insurance (or Standard Personal Injury Insurance) coverage of all members is a compulsory requirement of our Professional Indemnity & Public Liability Insurer and is therefore included in the New Membership or Membership Renewal fee. This insurance policy is designed to cover martial arts students for the following:

DEATH & DISABILITY - $30,000 Death (Under 18yrs old Maximum $6,000). Permanent Disability paid in accordance to the continental sliding scale. Maximum $30,000.
MEDICAL EXPENSES - 80% of the Non-Medicare Medical expenses and 80% Physiotherapy may be reimbursed to a maximum of $1,000. Subject to $10 excess. Note: Up to 100% will be claimable if claim is made in conjunction with Private Health Insurance.
Please note this is not a full Policy Wording. To obtain a Policy Wording, please contact Worldwide Sports Insurance Pty Ltd.

Player Accident Insurance is provided to all current members of the AHA. An Insurance form is required to be filled out and signed by every training student and as such is attached to the annual Membership Renewal.

All new students are also required to sign this form on there first night of training, however if at the end of this first training session they decide they do not wish to continue with Hapkido (and they have sustained no injuries) they need not proceed with completing membership with the AHA and the Instructor retains the copy of the signed Insurance form.

Incident Reporting Procedure:

If an incident does occur then an incident report form must be filled out at that time. (see AHA Forms in this handbook – can also be downloaded from the Instructor section of the AHA web site)

It is the instructor that fills in the section titled “Description of incident”
A witness can only have input into the report if they have in fact seen the incident.
A witness can be the instructor.
The Instructor must keep and file the original completed form
A copy of the incident report form must also be scanned Or photographed (using your phone for example) and emailed to Melissa Rees (AHA Treasurer) within 7 days of the incident occurring. Email to: melissa_rees63@yahoo.com.au
As an instructor it is your responsibility to notify the AHA of any potential issue that could arise from an incident.
As an instructor it is your responsibility to ensure that you and all instructors under you are aware of these procedures.

Instructor Professional Indemnity and Public Liability Insurance

The AHA subsidises a Professional Indemnity and Public Liability Insurance policy for Clubs and Instructors. This coverage is included in the membership fee for all Level 3 Instructor and Club Members. This policy is renewed on the 1st July of each year. To facilitate our compliance with this policy we will be required to provide the insurer with an update of the following information:

Address of the club and whether the site is leased, hired or owned.
Number of classes per week conducted.
Names and qualifications of all club instructors

This information will be drawn from the AHA database of current Level 3 Instructor and Club Members. Therefore only current and financial members will be covered under this policy.

Training Fees

Training fees vary from one club to another. Some clubs charge a monthly rate, others charge a nightly rate.

Monthly Fee

The monthly rate largely depends on the number of classes per week and also on the costs that the classes have to cover.

When a student pays their fee they normally get a monthly training card which is a training record and proof of having paid that month's fee. Each card indicates the month it was purchased (written or by colour). Each time they train the instructor signs a box in the card.

A drawback with this system is that every time a student misses a lesson they lose money. Today's lifestyles makes it very difficult for people to commit themselves regularly.

Class Fee

With class fees there is no need for training cards. At the beginning of each class the instructor (or an assistant) collects the fees and writes down their names in an attendance book. This takes 5 minutes max. Late-comers pay at the end of the class.

In a large class, the instructor can call the roll at the end of the class, whoever is left hasn't paid. They only pay when they play and you get instant feedback on how your club is going.

A slight variation to this system is a Hapkido Credit Card where a student can buy a set of lessons (as many as they can afford at the time) and then use them up as they train.

Inter-Club Training

Some students train at more than one gym. In the past, when everyone had monthly rates, it was normal not to charge students from other clubs because they had already paid at their home gym. This idea is OK if the same instructor owns all the clubs involved. However, there is no logical explanation for this practice in our association.

If you want to let others train in your gym for free, that's OK, however, if you believe your instruction is worth paying for then charge visitors from other clubs for the simple reason that they train and you teach them. If they pay monthly in their home gym you should work out an arrangement - it will depend on how much they train at your gym.

Family Discounts

It is financially very difficult for families to join. To assist families you can reduce your profit margin to bring down the total cost. For example, three children, charge for the first two and make the third one free.

Black Belts

It has also been normal practice not to charge Black Belts for training. The original reason for this was to encourage them to train and to stop them from complaining if you asked them to help out. Since then this practice has become a bit of a sacred cow and some instructors see it as "I wouldn't charge my mates".

As a rule of thumb – if a Black Belt teaches for 30 minutes – then this should pay for their training. This will vary from club to club. If a Black Belt just trains – they should pay like everyone else.

Family Discounts

Usually family discounts are given to assist families with their fees by only charging for the first two members of the family.

Unemployed Students

Usually discounts are given to assist the unemployed with their fees.

Tournaments

Tournaments require a lot of work. Each instructor has the following responsibilities to the Tournament Co-ordinator:

collect all fees by the required date
check that all participants have a valid insurance card
to ensure the weights and ages of the competitors are correct.
to teach the Tournament Rules to all students who are going to participate.
provide assistance on the day of the tournament.

Camps

Camps also require a lot of work. Each instructor has the following responsibilities to the Camp Co-ordinator:

collect all fees by the required date
check that all participants have a valid insurance card
notify all students of the correct time and location of the camp
assist during the camp.

Gradings

Instructors are also advised to notify the students of up and coming gradings their club web site. This will inform students of what is happening in their club. If you can work out your schedule 12 months ahead and make sure this gets posted on your web site then your students can plan for their gradings. It makes you (and the AHA) look organised.

All grading forms can be downloaded from the Instructor Section of the web site.

The grading fees include a new belt (if applicable). If a student does not succeed in their grading, the grading fee is NOT refundable however their next grading will be free. If the Grading Instructor awards a Double Grading that wasn't asked for, there is no extra cost.

All students that go for a Grading must present their Membership Card. The valid membership of each student going for a grading will be checked. Individuals will advised that that they cannot grade if they are not current members of the AHA.

If your students plan to attend a grading at another club it is courteous to contact the instructor of the other club and advise them of the student intending to grade at their club. Also remind your student to take their Membership Cards to their gradings.

All gradings (even those conducted by the instructor) must be recorded on a Grading Log Form.

On the night make sure you collect all the fees before the start of the grading and set out all the grading forms in belt groups on a desk at the front of your Dojang. Provide the Grading Instructor with a pen. The instructor or an assistant Black Belt will be required to issue instructions to students going for their grading.

Hint: There will usually be many spectators. They appreciate coffee or tea while they are watching. A grading is a good chance to show off your Dojang. Maybe even have a barbeque after the grading.

Contact the AHA Secretary for the current grading fees for each belt.

Clubs have the right to charge less than these figures if they feel the need (eg for students really struggling, families grading, etc) as long as the AHA grading fee and Grading Instructor fee are paid.

Working out who gets what

The money from the Grading is then divided as follows:

Work out the total fees.
Take out any expenses: Boards, Belts, Air Fare, Petrol, etc.
Take out the Grading Instructor Fee – this goes to the Grading Instructor
Take out AHA grading fee per student – this goes to the AHA.

IMPORTANT: For internal gradings conducted by the club instructor – the fees to the AHA are still due and must be deposited within 5 business days along with an email to membership@hapkidoaustralia.com listing how many members graded and how the fees were calculated.

Instructors conducting their own gradings who do not forward the corresponding fees to the AHA will be directed to use a Grading Instructor for all gradings (as they cannot be trusted to do the right thing).

Also a completed Grading Log Form must be sent to the Treasurer as well by mail within 5 business days. NO EXCEPTIONS!

If Instructors are found to be handing out certificates not issued by the AHA, or not passing on the appropriate fees to the AHA, then those student's grades will be null and void. The AHA is trying to do the right thing by Instructors so please make the effort to do the right thing by the AHA.

Minimum requirements for students wishing to grade

Current member of the AHA
Required knowledge to attend grading as per syllabus for that belt
Minimum 20 lessons since last grading to be allowed to attempt grading.

Note: Students must approach their Instructors and ask if they are ready to grade. The 20 lesson minimum is just a guide and if a student has more than the minimum requirement yet is not showing full competency of the syllabus, or has not displayed that they are ready, the instructor has the right to suggest they do not grade.

Taxation

Many of the expenses that you incur in the process of running your club are legitimate tax deductions. You will be taxed on your net profit, that is, income minus expenses. Some examples of these expenses might be:

hall hire mats (initial costs and depreciation)
equipment (shields, protective gear, etc.), your own uniform
seminars magazine subscriptions
videos books
overseas study tours (business trips) stationary (pens, records book)
advertisement posters, flyers, mail-outs, etc.
a portion of your car expenses a telephone line at home
an answering machine a mobile phone
a computer at home the cost of your accountant

With your car, note that if you go from work to your Dojang you cannot claim the mileage to the Dojang. You can only claim the mileage if you make a complete trip, home to club to home.

All of these expenses must be balanced by an income, the Taxation Office does not believe you would run a club for little or no profit (unless you declare yourself as a non-profit club). If you declare your Dojang as a non-profit club then you will have to prove that you get no financial benefit from running the club.

You do not need to be a company or even have a registered business name to operate a Dojang. The only thing the Taxation Office cares about is that you declare all of your income.

Bank Account

The easiest way to keep track of you club's finance is to keep a separate account just for the club money. The interest you get from that account will be taxable and should be declared. You will also have to give the bank your Tax File Number or be taxed automatically on your interest at the highest rate.

Records

It is important to keep accurate records. Keep receipts for all your expenses. At the end of every month, calculate your total income and your total expenses and see how much you should put aside that month for taxes.

Advertising

Before you advertise your product you need to understand your market. Who are they, what are they looking for? The average martial arts student is between 18 and 25, male, single, employed and has a car. In Sydney the areas with the largest populations of this type are Sutherland and Northern Beaches. Another rapidly growing market segment is Children. There are many ways you can advertise your Dojang:

social media
the local paper martial arts magazines
your local martial arts shop community notice boards
posters and flyers.

Local Papers and Martial Arts Magazines are expensive, don't last very long and don't reach your market. The only people who read martial arts magazines are those already training and committed to their style. Most people who don't train would never buy a copy. Martial Arts Magazines are good for advertising Open Seminars and Tournaments.

You are serving your local community, not the whole of Sydney. So make your community aware of your presence. This can be achieved through demos at the local shopping centres, flyers in the mail-boxes (a lot of work), posters at the exits of the railway stations or local bus stops, posters in the local shops. Think about where most people have to pass, and put your poster there. Don't put them up illegally or you may be heavily fined by the local councils. Let your local schools know about your club. Go into factories and offer special deals to the employees (two-weeks free training). Make a Video of your club and let the local Video Clubs hire it out.

Word of Mouth

We have left the best until last. This is the most effective way to get students. If you provide good service to your current students, they will naturally tell their friends. While student numbers are under 20, this method doesn't work very well. However once you get to over 25, it has a snow-ball effect. The reason for this is simple. If you walk into a Dojang with only 15 students you say "if he was a good instructor he would have more students". If you walk into a Dojang that is packed with students you will say " wow all those people joined, he (or she) must be good". It will take about 2 to 3 years to develop a good solid club. You should be aiming to get the first line RED the second line BLUE, etc.

First Aid

All Instructors must have a current Level 1 Senior First Aid certificate as part of Instructor Accreditation.

Blood Spillage

In the event of an accident/injury where blood spillage has occurred, (where practical) a student should be removed from the carpeted area for the safety of both students and instructors
Instructor should go to the first aid box and put on gloves and safety glasses, before rendering assistance
Follow basic 1st aid training and guidelines.

Infectious Diseases

It is the responsibility of students to inform instructors of any known infectious diseases
The Instructor should immediately recommend the student seek medical advice, in relation to training, with the related infection/disease

Ambulance

In the first instance, where possible, ask the student if they wish an ambulance called
If the above is not possible, common sense should prevail, and an ambulance should be called i.e “safety first” (cost responsibilities can be sorted out later)

Conduct

Discrimination

The Australian Hapkido Association committed to respecting and valuing the diversity of it’s Students and Instructors by helping to prevent and eliminate discrimination on the basis of race, colour, sex, sexual preference, age, physical or mental disability, marital status, family responsibilities, pregnancy, religion, political opinion, national extraction or social origin.

Dojang policy prohibits racial or sexual harassment or discrimination of any kind. This policy applies to all Students of the dojang and our Instructors. Violations of this policy will not be permitted and may result in disciplinary action.

Harassment

Harassment can be defined as unwelcome, unsolicited, and unreciprocated behaviour that offends or humiliates someone. If the person on the receiving end of the harassment makes it clear that they don’t like what is happening and want it to stop, then it is likely that it is unlawful harassment if the conduct complained of persists. Harassment can take many forms. For example, depending on the circumstances, the following could be considered harassment:

Jokes based on gender, race, marital status, sexual preference, sexuality/sex, disability, etc.

Material displayed publicly, circulated, or put in someone’s belongings, that is racist, sexist, sexually explicit, homophobic, etc.

Verbal abuse or comments that put down or stereotype people generally, or an individual particularly, because of their sex, pregnancy, race, sexual preference, disability, etc.

Sexually, racially etc. offensive gestures.

Isolation or segregation of a person or group because of their sex, sexual preference, race, etc.

Staring or leering in a sexual manner.

Sexual or physical contact such as slapping, kissing, and touching.

Intrusive questions about sexual activity.

Sexual assault - Specifically, sexual harassment involves a sexual advance, a request for sexual favours or unwelcome conduct of a sexual nature that would offend, humiliate, or intimidate a reasonable person.

Student discrimination or harassment complaints

Any student who has a serious concern that they have been discriminated against or harassed, should report the behaviour to their Instructor, in the first instance, or alternately to the Senior Instructors of the Dojang.

Children’s Classes

As Hapkido is a martial art, it requires physical contact – child-to-child, adult-to-adult, and child to adult. In the early stages contact would be focussed on wrists, arms, head, feet, clothes – sleeves and collar.

All Children classes must be open and parents permitted to stay and watch their children if they want to.

All children must remain in the dojang under care and supervision of the main instructor.

Working with Children Checks

If your club undertake regular classes just for children you must get a Working With Children check done for yourself and for any assistants or other instructors that may need to fill in for you. Be prepared to show this document to parents if they ask for it.

https://check.kids.nsw.gov.au/

Minimising Potential Risk Factors in Children’s Classes

All children must be taught in the dojang. (Training room).
No instructor to take a child to the toilet or changing room.
All instructors / black belts to be aware of when making contact, E.g.: putting body in sidekick position, Forward break fall.
If possible talk the child into position, or tell them you are about to put their foot in the correct kicking position etc.

Make sure you explain to all your instructors the possible risk factors prior to letting them help you with the teaching.

Discipline

You should expect high standards of behaviour within the class, and you have the right to refuse a child should his/her behaviour be inappropriate and could lead to health and safety issues.

Make sure your discipline is strict but fair; children should be told what is expected of them.

For non-compliance, a warning is normally given, if the child persists, they will get push-ups or sit-ups. In extreme cases they will be asked to sit out for 5 minutes to calm down.

Parent’s role

We expect young children to prepare themselves for the class i.e. Take off socks and shoes, get changed and use the toilet independently.

Instructors may help young children tie up their belts if they need help.

Grievances and complaints

It happens occasionally that you might have a complaint or a disagreement with a fellow student or Instructor. The best way of resolving such issues is to discuss it first with your Instructor. Alternatively, you can contact the Senior Instructors of the dojang.

Association Forms

The following forms are available from the AHA Secretary for the administration of a club:

Membership and Insurance Form
Club Membership and Insurance Form
Temporary Membership Summary Form
Grading Form
Grading Log Form
Incident Report Form
Class Attendance List
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