If this is a new position or replacement:

• • Will the employee need a new computer or laptop?

  • If a new laptop or desktop is needed, please do not wait until the offer is extended to the new teammate to order a laptop.  The delivery of a newly purchased laptop can take up to two months. The Office of Information Technology (OIT) can assist in ordering a laptop.  Please contact OIT at 1-800-592-8784.

If you have not made arrangements with the Office of Information Technology (OIT) for your new team member's technology needs, please contact OIT as soon as possible at 1-800-592-8784 and /or click here for additional information.

• Does the team member need a TSTC phone number assigned to them?

  • Contact OIT to request a phone number.

• Ensure all software has been installed on the laptop and/or desktop: 

• Ensure the Talent Recruiter has communicated your new team member's start date with you.

• Ensure your new team member's calendar is cleared to attend New Employee Orientation (NEO). To view their orientation schedule please click here. NEO is conducted on a virtual platform.  Team members attending NTO must have access to a laptop/desktop and webcam.

• Prepare for the first day of your new team member by clearing your calendar to greet and discuss departmental expectations. It is best practice to meet in person or on a virtual platform.

• Assign a workstation that includes all the essential items for day to day operation.  For example, desk, chair, laptop/desktop (with needed software already installed prior to day one), phone with assigned number and office supplies.

• Announce the new team member’s arrival to the team with an email.

• Phone your new team member to Welcome them to TSTC and answer any questions they may have. Below are additional items to discuss during your call.

  • Campus: 

    • Communicate the campus location, building, room number and time in which your new team member should report to.

    • Provide your new team member information on where to park for day one of employment.

    • Ensure computer is ready to connect to orientation!

• Greet the New Hire: Personally welcome your new team member or assign a designee to meet with the new team member, after orientation (after lunch of their first day of employment).

• Inventory Equipment: Ensure all equipment and inventory has been issued to the new hire by filling out the transfer inventory form.  Contact OIT if TSTC inventory and/or equipment is missing a TSTC inventory tag.

• Email: Ensure the new team member can log into their email account. If not, please contact the Help Desk at 1.800.592.8784.

• Keys: Fill out and submit the office key form for the team member to have building access into the required TSTC buildings.  Click here to access the key TSTC key member.  Team mates at the EWCHEC (Hutto) campus use a different key request form.  

• Request Access: Ensure you and your new team member signs all docs for access to required systems/apps and submit the form(s) to OIT.

• Business Cards/Name Tag: If needed, order business cards. Also, order a TSTC issued name tag. Click here to order business cards.

• Introduction: Set up a departmental meeting to introduce your new team member to the rest of the team.

• Add the new team member to any team communication chains (Google Chat) and/or shared drives.

• Department/Manager Expectations - Here is a list of suggested topics to discuss:

  • Communication frequency and means: Discuss with your team member what is the best way to communicate with you and others on the team. Discuss expectations regarding response times to Chats and emails. 

  • Dress Code: Review the departmental expectations of the dress code. For example, is it business casual, jeans on Friday.  What is the expected department's dress code if working remotely? 

  • Attendance and punctuality: Discuss the expectation of availability to attend meetings, answer calls, respond to Google Chats or emails during assigned scheduled hours.  What are the scheduled work hours? Is it okay to run 5-10 minutes late each day?  How does punctuality and attendance affect your department?

  • Vacation and Sick Leave: Discuss departmental expectation of advance notice of submission of vacation and sick leave.  

  • Reporting Absences: In case of an emergency or need to call in sick, what is the manager’s preferred method of communication when an emergency occurs.  Do you prefer to be notified by email, Google Chat or phone call? If phone call is the preferred method of communication when calling in, provide the phone number to the team member.

  • Lunch; Breaks:  What time is your new team member expected to go to lunch and/or take breaks? 

  • Work Availability: Discuss the expected work schedule.  

  • Daily or weekly meetings:  Does the department have standing meetings scheduled daily or weekly?  If so, communicate and/or send the meeting link to your new team member.  

• Department Orientation: Map out a timeline of the necessary time needed for your to continue the orientation process at the department level. 

• Safety:

• Safety Regulations/Injury:  

  • Provide the new hire information on the reporting structure if the new hire were to be injured on the job or involved in an accident while driving or riding as a passenger in a state vehicle.

• • Evacuation Route/Emergency Exits: Review the evacuation route, tornado shelter and emergency exits.

  • First Aid Kits: Show the new member the location of the first aid kits.

• Training: Schedule training for necessary job duties/functions. 

• Shadowing: Make arrangements for our new team member to shadow a colleague for on the job training.

• Buddy System: Assign a team member in your current team to be a buddy/resource who the new team member may ask detailed questions throughout the first month of employment.

• Introduction: Introduce your new team member to other people within various other departments to learn how your department interacts and collaborates with other departments. 

• Feedback: Begin the practice of providing ongoing performance feedback. Encourage your employees to ask questions and seek feedback.

• One-on-One: Allow your employee to attend a one-on-one meeting with the HR Partner to review ERS benefits enrollment options. 

• 30 Day Check in: Set up time to meet with your new member and discuss the items listed below.

  • Departmental Organizational Chart: Review departmental org chart found in Workday. Click here to view the Reference Guide.

  • Job Duties/Profile: Review the job profile found in Workday. Click here to view the Reference. Discuss the do’s and don’ts of the essential functions and how the TSTC core values are applied in your department/their position.

  • Technology: Ensure the team mate has a fully functioning computer with systems and printer access and understand how to use them.

  • Essentials Training: Confirm any Onboarding, Essentials and recommended training is completed.  You may have to reach out to HR Learning and Development to inquire if training has been completed.

  • Performance Reviews: Explain the annual performance review and competencies in which they are accessed.

• Schedule weekly or biweekly 1-on-1 sessions with your new team member.

• Check ins: Conduct a 60 and 90 day performance assessment.

• Performance Assessment: Complete the annual employee performance assessment. 

• Anniversary: Celebrate or email the team member and thank them for their successful completion of their first year anniversary.