If you are considering resigning, we encourage you to have a conversation with your manager about your decision before submitting your resignation. We understand that this is an important decision, and your manager can provide guidance and support during this time. Should you need any help with the resignation process, please feel free to reach out to your HR Business Partner, who is happy to assist you. 

Your last paycheck will be made via direct deposit on the last business day of the month in which you separate. (For example, if you separate on March 15th, your last paycheck will be paid on March 31st for regular wages from March 1st through March 15th.) Please make sure your direct deposit information is correct in Workday. You have the option to submit an updated W4 for your final paycheck, whether that be your final wages earned, your total payouts, or a combination of the two. If you choose this option, please inform your HR Business Partner as soon as possible so payroll deadlines can be met to accommodate the change.

Texas Workforce Commission (TWC) (Unemployment Benefits)
For more information on unemployment benefits please review this brochure or contact TWC at (800) 939-6631. You can also review more information at twc.texas.gov. 

An employee who resigns or is separated from state employment shall be entitled to a payout of all vacation time accrued at their time of separation, once they have completed six months of continuous employment with the state. This payout will be made via direct deposit on the last business day of the following month from the date of your exit, unless otherwise noted by HR. 

Employees who transfer to another state agency within thirty days of their last day may not receive a vacation payout but instead be credited with those vacation days at the new agency. Please note that some state agencies only accept a set number of hours to transfer. If this is the case, any hours not eligible for transfer will be paid out in a lump sum.

There is also an option to rollover your unused vacation time to a TDA (Tax Deferred Account). Please contact Payroll for eligibility and limit requirements. If approved, you will need to contact an approved vendor to set up an account for your pre-tax contribution and contact an HR Business Partner for the correct form to complete and submit. Vendor List 

Sick leave is not paid out at the end of employment. Employees who transfer to another state agency within thirty days of their last day will be credited with those sick days at their new agency. There are also the following options: 

• Transfer to another State Agency within 1 year: If you will be transferring to another state agency within one year of separation from TSTC, you can elect to transfer your accrued balance with you.

• Sick Leave Pool Donation: If you will not be transferring to another state agency within one year of separation from TSTC, you can elect to donate your accrued leave to TSTC’s sick leave pool.

  • The sick leave pool is available to benefits-eligible employees statewide who may experience a catastrophic event and find themselves in need of additional sick leave. Once your termination is submitted in Workday, the sick leave pool donation form will be one of your exit tasks. Please complete the form if you elect this option.

• Donated Sick Leave: If you will not be transferring to another state agency within one year of separation from TSTC, you can elect to donate your accrued leave to a specific TSTC employee for their use. The employee receiving the donation must be in need of the hours and have a current balance of zero hours at the time of the donation to be eligible to receive the donation. Please speak with your HR Business Partner if you have any questions or would like to elect this option.

If you have sufficient vacation time to cover the days before and after a holiday, you will be eligible to receive holiday pay. Think of your vacation time as a bridge - it connects you to the holiday, ensuring you’re paid for it. Additionally, for each holiday that occurs during your vacation period, eight hours will be added back to your vacation balance so you don’t miss out on those holiday hours. If applicable, any accrued and unused rescheduled holiday leave will be paid out in a lump sum.

Your current benefits, including medical, dental, and TexFlex, will end on the last day of the month in which your employment with the college ends. You will receive a packet in the mail from ERS regarding COBRA coverage. If you wish to continue these benefits, please complete the necessary forms included in that packet. If you have additional questions the HR Service Center will be able to assist you with benefits questions. You can reach them via email at hrservicecenter@tstc.edu, phone (254) 867-4748, or chat (TSTC HR Service Center). You can also contact the Employee Retirement System of Texas (ERS) at (877) 275-4377, or ers.texas.gov.

• TexFlex participants: Upon termination you forfeit any funds that you do not use; however, you may be able to continue participation if eligible for COBRA. Please contact (866) 353-9839 (TTY: 711), or go to https://texflex.inspirafinancial.com/ for more information. 

• Consumer Directed Health Select Savings Account (HSA) participants: please contact Optum Bank at 800-791-9361 for directions regarding your HSA. You can also review more information at www.optumbank.com. 

• Life Insurance Participants: Please review this document for more information regarding continuation of this benefit. 

For future reference, please contact ERS directly with any name, address/phone/email, and/or beneficiary changes.

The HR Service Center will be able to assist you with retirement questions. You can reach them via email at hrservicecenter@tstc.edu or by phone at 254-867-4748. You can also contact the Teacher Retirement System of Texas (TRS) at 800-223-8778 or review more information on the TRS Homepage. 

TRS Retirement Benefits 

• Teacher Retirement System (TRS), 800-223-8778, TRS Homepage. With TRS Retirement, you are vested (receive both your contributions and the state’s contributions) after 5 years of service.

• Should you opt to request a refund of your retirement contributions, please refer to this document from the TRS website that provides information on the refund process.

ORP Retirement Benefits (If Applicable) 

• Optional Retirement Program (ORP), Vendor List - With ORP Retirement, you are vested (receive both your contributions and the state’s contributions) after 1 year and 1 day of participation in the program.

• Should you opt to request a refund of your retirement contributions, please contact your ORP vendor.

Tax Deferred Savings Account (TDA) 

• Please contact your TDA Vendor: Vendor List

• Rollover to TDA: Please contact Payroll for eligibility and limit requirements. If approved, you will need to contact an approved vendor to set up an account for your pre-tax contribution and contact an HR Business Partner for the correct form to complete and submit.

Texa$aver 457 Plan 

• Please contact the Texa$aver 457 Plan administrator at 800-634-5091. You can also review more information at www.texasaver.com. 

Equipment you received as a condition of employment with TSTC must be returned at the end of your employment. There is no option to purchase the equipment. 

As your resignation date approaches, please make arrangements with your manager to return any and all TSTC assets and equipment including, but not limited to, laptop(s), screen(s), mouse pad(s), keyboard(s), business cards, company credit(s) or debit card(s), name tag(s), uniform(s) etc. Please return your key(s)s and/or access control card(s) to the designated Facilities team member on your campus.  If your manager is not available, they should assist you in determining who to return the equipment to.

Your access to your TSTC email, Google Drive, and other platforms will be turned off at the end of business on your last working day. After your termination date has passed, you will use the following URL to access Workday directly: https://www.myworkday.com/wday/authgwy/tstc/login.htmld?redirect=n

To access your Workday account please click the "Forgot Password" button and enter your OneID username and personal email address. You will receive an email with instructions to set a new direct password. These login credentials will allow you to access Workday for up to 14 months after you leave TSTC, during which you can retrieve your pay slips and tax documents. To ensure you continue to receive important information, please keep your contact details up to date in Workday.

Contact the TSTC Helpdesk at (800) 592-8784 with any issues setting up or accessing your account.

As a former TSTC employee, our Human Resources team is here to support you. We are happy to assist with  employment verifications, reference checks, and other related requests. You may connect with HR by calling (254) 867-4748 or sending an email to humanresources@tstc.edu. Please don’t hesitate to reach out–we’re glad to help.